Top 10 Notion Alternatives in 2024

Tired of Notion’s pricing policy and limited collaboration capability? Looking for Notion alternatives? You have come to the right place!

If you’re related to project management, you’ve probably heard of or used apps like Notion, an AI-powered productivity and note-taking app.

People use Notion for nearly everything—be it for taking notes, brainstorming, collaborating, organizing data, and so on. Yes, Notion is one of the most popular productivity apps in the market, but it does have a few shortcomings, according to G2 reviews:

• Some users report that the AI functionality is not as “intelligent” and is not available for free
• The tool is too complex for some users, who end up wasting more time optimizing and customizing the templates and layouts
•  Others complain of frequent crashes and errors

If you, too, find Notion a handful and are looking for free alternatives, this guide is for you. We’ve created a list of the top 10 best Notion alternatives you can consider. 

10 Best Notion Alternatives in 2024

Here are the 10 Notion alternatives that you can consider switching to if you are not satisfied with Notion’s pricing, its UI, the unavailability of offline mode, or anything else. 

1. Nifty: Great Notion Alternative

Compared to Notion, Nifty has the upper hand when it comes to collaboration and granular project management. It offers a suite of advanced features, to make this possible.

What Makes Nifty a Good Notion Alternative?

Feature #1 – Docs: To Centralize Your Files—And Work

Nifty’s Docs feature transforms your work into a collaboration hub. You can incorporate all your documents and files into your project and format your doc to make it easy to digest:

You can share the document as a public link, attach it to an ongoing task, export it as a PDF, and more so that everyone can work on it in real-time together:

You can also integrate Nifty into your Google Doc, Spreadsheet, or Presentation, which automatically syncs with your Google Drive—a functionality that is missing in Notion.

Feature #2 – Calendar: For a Clear Overview of What’s Due When

Nifty offers Team and Personal Calendars to help you view the team’s tasks, priorities, and deadlines at one glance. With a streamlined view of your current projects and portfolio, you can focus on what matters most first. 

You can also use the Month/Week/Day selector to deal with task volume effectively and drill down to the pending work at a granular level. 

Feature #3 –  Task Management: To Drive Meaningful Actions with 5 Custom Views

Getting a high-level overview of your pending and current tasks was never this easy. Nifty offers task management features that allow you to view your ongoing tasks in five highly-visual formats such as:

• Kanban view to collaborate work and manage feedback on the go
• List view to customize, filter, group, and perform bulk actions in one click
• Swimlane view to understand how your project milestones intersect with tasks
• Timeline view to keep track of project timelines
• Calendar view to plan tasks in daily, weekly, or monthly context using drag-and-drop functionality

Feature #4 – Discussion: To Chat with the Team in Real Time

Another collaboration-first feature that makes Nifty one of the best notion alternatives out there is its Discussions feature. You can link your Zoom, Webex, or other video conference tool to the platform and connect with the team instantly.

You can also tag team members with the @ feature and drive real-time collaboration with direct messaging. More importantly, Nifty allows you to access and share files from your Dropbox, Google Drive, etc. to bring everything project-related together, which Notion doesn’t allow as yet.

Feature #5 – AI Template: To Build Full-Fledged Project Workflows with One Prompt

Imagine being able to create an entire project workflow with Lists, Statuses, and Tasks, all with a single prompt—that’s exactly what Nifty AI enables you to do.

Using Nifty’s AI Template creator, you can add your own custom prompt or paste your specification document to build out your project.

You can always tweak the template according to your needs. All you need to do is plug in relevant keywords and let AI take over, making all the important project decisions, like creating a robust layout for you.

Pricing:

• Free forever plan: $0 (unlimited tasks and users)
• Starter plan: Starts at $5/user
• Pro plan: Starts at $10/user
• Business plan: Starts at $16/user

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2. Nuclino 

A lightweight alternative to Notion, Nuclino is a useful tool for note-taking, creating in-depth knowledge bases, and using the Kanban Board for agile project management. 

What makes Nuclino a good Notion alternative?

• Simple project management tool with a cleaner, more intuitive interface 
• Offers performance-driven essential features such as collaborative editing, search, content management, etc.
• Lower learning curve than Notion
• Offers visual organization tools such as mind maps, lists, tables, boards, and graph views
• AI-powered assistant Sidekick generates images such as 2D and 3D versions, abstracts, and so on

Pricing:

• Free: $0/user/month
• Standard: $5/user/month
• Premium: $10/user/month

3. Asana

If you are not well-versed with project management software, Asana is a simpler AI-powered work management platform that allows you to manage tasks easily.

Asana allows you to scale your project workflows without putting in as much time and effort (which cannot be said for other dedicated project management tools such as Notion).

Most users complain about spending too much time setting up and using the documentation process within Notion.

What makes Asana a good Notion alternative?

• Asana is a great alternative to Notion as it offers multiple project views and visual tools to organize your tasks, such as List, Board, and Timeline views
• While Notion serves multiple purposes with its docs, wikis, and databases, Asana focuses more traditionally on project management and team productivity
• Asana offers advanced project management features that Notion lacks, such as workflow automation, dashboards, and forms, which simplify managing complex and large-scale projects

Pricing:

• Personal: $0, free forever
• Starter: $10.99/user/month, billed annually
• Advanced: $24.99/user/month, billed annually

Asana is a good tool, but it’s expensive! Try Nifty, it’s free

4. Trello 

If your main goal is project management, Trello might be a better fit than Notion. Notion offers a broad range of features, but Trello excels in Kanban-style project planning thanks to its specialized focus. This dedicated approach has made Trello a top choice for Kanban enthusiasts. 

What makes Trello a good Notion alternative?

• Trello is extremely simple and easy to use in comparison to Notion. Its intuitive design means anyone, regardless of their technical expertise, can quickly become proficient 
• Trello also offers more integrations with handy apps like Gmail, Zapier, etc.

Pricing:

• Free: $0
• Standard: $5/user/month, billed annually
• Premium: $10/user/month, billed annually
• Enterprise: $17.5/user/month, billed annually

5. Obsidian

Obsidian is a versatile note-taking and knowledge-base management tool. Its stand-out USPs are its high degree of customization and extensibility. You can use its Markdown feature to organize notes and link them to create a dynamic knowledge graph. If your team loves presenting ideas in all things visual, Obsidian is a great Notion alternative.

What makes Obsidian a good Notion alternative?

• Obsidian stores all notes locally on your computer, giving you complete control over your data 
• The tool supports offline use—a rare feature among Notion alternatives
• It offers a variety of first-party plugins to boost utility, such as Kanban boards, calendars, to-do lists, etc.

Pricing:

• Personal use: Free
• Commercial use: $50/user/year

6. Confluence + Jira

Notion works well for individuals and small teams. But if your team is scaling, you need to leverage the powerful combination of Atlassian Confluence and Jira. Although Confluence and Jira are separate tools, their integration offers a cohesive experience that functions as a unified platform.

Having been developed and refined for over 15 years, Confluence and Jira are mature, enterprise-ready solutions. As part of the Atlassian suite, these tools collectively offer extensive capabilities and security features that surpass what Notion provides.

What makes Confluence + Jira a good Notion alternative?

• Confluence is great for managing team communications, meeting notes, and decision logs, fostering better collaboration and organization. When paired with Jira, you unlock its full potential, enabling robust project management. This duo serves as a comprehensive repository for all project-related materials—from documents and meeting notes to change logs and project requirements

Pricing: Both Confluence and Jira have separate pricing plans but can be used together as they are owned by Atlassian. Contact the sales team for pricing details.

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7. Quip: One of the Best Notion Alternatives

Quip is a collaboration platform that’s perfect for Salesforce users. Similar to Notion, this tool integrates documents, spreadsheets, checklists, presentation slides, and chat features into a single platform. Owned by Salesforce, it excels when paired with the Salesforce CRM.

What makes Quip a good Notion alternative?

• Quip is a hyper-collaborative tool—the equivalent of Slack, Google Sheets, and Google Docs rolled into one
• Is great for sales teams within large organizations

Pricing:

• Quip Starter: $10/user/ month, billed annually
• Quip Plus: $25/user/ month, billed annually
• Quip Advanced: $100/user/ month, billed annually

8. Notejoy

Notejoy is a collaborative notes and document management platform that improves team productivity through streamlined information sharing and organization. It offers a clutter-free and intuitive user interface.

What makes Notejoy a good Notion alternative?

• Notejoy’s user-friendly interface requires minimal training, so your teams can adopt it more easily as compared to Notion, which has a steeper learning curve 
• Notejoy is helpful in setting up Notebooks, which you can share with teams
• The tool can be easily integrated with Trello to merge tasks with notes

Pricing:

• Free: $0
• Solo: $4/month, billed annually
• Plus: $8/user/month, billed annually
• Premium: $12/user/month, billed annually

9. Airtable

Combining the usefulness of a spreadsheet with the depth of a database, Airtable helps you to manage tasks and projects with ease. With diverse field types and adaptable views—such as grids, calendars, task lists, and Kanban boards—Airtable is versatile enough to meet a wide range of data organization requirements.

What makes Airtable a good Notion alternative?

• Airtable is considered to be an upgrade to Notion in terms of inventory management and data organization
• It boasts robust automation capabilities so you can set up notifications, eliminate repetitive tasks, execute custom code, and so on

Pricing:

• Free: $0
• Team: $20/seat/month, billed annually
• Business: $45/seat/month, billed annually
• Enterprise: Custom pricing

10. Microsoft Onenote

If multi-format note-taking is high on your list of priorities, Microsoft OneNote is an ideal Notion alternative. It enables you to take notes in audio, video, and text formats. Part of the Microsoft Office suite, this tool can be used in conjunction with everyday apps such as Outlook, Excel, Word, and so on.

What makes Microsoft Onenote a good Notion alternative?

• Unlike Notion, it allows you to set up a password for specific notebooks
• The interface is simpler and easier to use
• It offers useful features such as the ability to annotate, draw, and highlight—another feature missing in Notion
• It’s a free alternative to notion.

Pricing: Free to use

What to Look for in Notion Alternatives?

If you’re looking for free Notion alternatives, bookmark these factors as your checklist:

• Project-friendly functionalities: Given that you’re looking for an advanced and flexible project management tool along with the benefits Notion offers, look for notion alternatives that offer specific features (think: collaboration, task management, time-tracking, etc.) that you need to drive faster and more efficient projects.
• Integration and customer support: If your work is synced to Google Calendar, look for Notion alternatives that integrate easily with calendar apps. Sure, Notion integrates with numerous, but Google Calendar is not one of them—this is perhaps its biggest drawback. In your quest to choose the right Notion alternative, prioritize a tool that is:
  • Easy to understand and customize
  • Intuitive to navigate
  • Power-packed with regularly updated knowledge bases and how-to guides on leveraging the software’s newer features
  • Known for exceptional and prompt customer support
• Cost: Compare costs to see if the tool fits your budget. Notion offers a free plan, and its paid plan starts at $8 a month. So, if you’re on a tighter budget, it’s well worth looking into cheaper Notion alternatives.

Why Is Nifty the Best Alternative to Notion?

Nifty is an all-in-one project management tool that can accommodate the needs of organizations of all sizes and scales, from SMBs and mid-sized businesses to large enterprises.

Another major point that makes it one of the best notion alternatives is that Nifty offers productivity and project management tools into one whereas Notion primarily allows you to manage documents, projects, and more. It is geared towards organizing your work. 

The Bottom Line

There you go. We’ve listed the top 10 alternatives to Notion that you can try and elevate your organizational as well as project management skills. 

Here’s the bottom line: Some apps on this list are task-focused, and others are productivity-driven, but software like Nifty stands at a unique juncture—it offers project-first collaboration features while allowing you to hone your productivity skills at the same time.

Sign up and try the product for yourself.

FAQs about Notion Alternatives:

Is there anything better than Notion?

Several productivity apps are available on the market, each with unique features and benefits. The best app for you will ultimately depend on your preferences, needs, and workflows.

That said, here are a few alternatives to Notion that you may want to consider:

• Nifty: Nifty project management is a web-based tool that allows teams to collaborate on projects and tasks in real time. It offers a range of features, including project planning, task tracking, team communication, and progress reporting.
• Trello: Trello is a popular project management app that organizes tasks and ideas using a card-based system. It is easy to use and allows you to collaborate with team members.
• Asana: Asana is another project management app that is great for organizing team tasks and projects. It offers features such as task dependencies, timeline view, and project templates.
• Evernote: Evernote is a note-taking app that allows you to capture and organize ideas and information in various formats, including text, images, and audio. It is great for personal organization and productivity.

These are just some productivity apps worth considering. Try out a few different apps to see which one works best for your business and its customized needs.

Is there a free alternative to Notion?

Yes, there are several free alternatives to Notion, such as Nifty, Joplin, Zoho Notebook, Google Keep, and more. These are just a few examples of free alternatives to Notion. Each of these apps has its own unique features and strengths, so it’s worth trying a few to see which one works best for your needs.

Is Notion still the best?

Notion is a good tool that comes with a free plan. It offers enough features to help solopreneurs get started. However, if you want something more advanced, consider other Notion alternatives such as Nifty, Asana, Slack, and more.