Are you looking for the best task management software for your business?
In this article, we’ll go over the 26 best task management software for anyone. Whether you’re a freelancer, startup, or a growing organization – we’ll find a task manager tool for your needs in this list.
Before we head over to explore some of the best task management solutions, let’s understand why your team would need task management software in the first place.
Why do you need task management software?
To understand why you need to invest in task management software, let’s segregate it into two broader categories:
1. For Businesses
Businesses need a task management solution to Improve collaboration and coordination between multiple departments and teams.
Another reason businesses need a task manager is to enhance project planning and its execution because planning is an essential part of the project development lifecycle.
2. For Individuals
By Individuals, we mean both freelancers and individual contractors working independently. They need task management software to help them keep track of multiple clients and their respective projects.
A free task manager can help freelancers, and contractors get their work done while saving them some extra dollars.
Now that you know why you need task management software let’s get into selecting the right tool for you!
26 Best Task Management Software & Tools: Hand Picked
You’ll find a variety of task management software ranging from simple spreadsheets to more robust cloud solutions. Here we round up the 25 best task management software to help you make the right choice.
Nifty is a flexible and feature rich task management software – available on the web, desktop, mobile, and even as a Chrome extension. Nifty automates your task management and progress reporting with a built-in workflow builder. With the best of workflow automation and task management — Nifty is the ideal task management software for any team.
Some key features of Nifty:
- Assigning, tracking, and managing tasks is easy
- The tool offers automated workflows with a custom if/then automation builder
- Integrations with other apps such as Github, Harvest, Slack, etc.
- Tracking resources and time spent across tasks & projects
- Flexible Board, List, Timeline, and Calendar views
- Easy imports and exports of your data
- Free plan offers a generous free forever with unlimited users and tasks.
- Starter plan starts at $5/user/month with custom fields + time tracking and reporting.
- Pro plan begins at $10/user/month and includes everything in starter + workflow automation and cross-project overviews.
- Unlimited plan comes for $16/user/month with custom roles & permissions, team workloads, Microsoft SSO, and more.
Ready to automate your task management workflows? Get Nifty. It’s free, forever 👉 Get started today 🚀
Pros of using Nifty over any other task management software:
- Easy assignment, management, and tracking of tasks
- Multiple integrations across commonly-used tools
- Customizable views, from board to list to timeline to calendar
- Simple data import and export
Weekdone is a top-of-the-line, task management solution that also comes with a unique weekly reporting feature. The tool is loved by both managers and employees because it allows you to set structured goals to align activities throughout your entire organization.
Using Weekdone, teams can set quarterly goals, plan their weeks, share progress with co-workers from multiple departments, provide feedback and create perfect project management reports at ease.
Weekdone is a full-stack OKR Tool that also serves as a robust task manager, and that’s why it has made itself to this list at position no 2!
Some key features include:
- Goal tracking on the company and team levels with percent-complete, colorful progress bars.
- Track team Plans, Progress, and Problems with transparency
- Link tasks to Goals and Objectives – increasing accountability and productivity
- Timely updates and open cross-team communication with the Newsfeed feature
- Weekly reviews and 1:1 scheduling
- Pulse surveys with custom templates for regular weekly feedback
- Mentions, tags, and “likes” promote Conversation, Recognition, and Feedback!
- Weekly planning and goal setting
- Clear dashboards
- OKR linking
- Project tracking
- Some users feel that the app’s overall performance and execution speed can be improved
- Can take some time to integrate with other apps and to get used to the way such integrations work
- Free plan lets you use the tool for free for three or fewer members.
- Premium plan starts at $99/month for larger teams with unlimited users and includes all features (comes with a free 2-week trial)
Our take: Enterprises that use OKR will find Weekdone very helpful. It is also reasonably priced. It’s worth it for small and medium businesses.
ClickUp is a task management solution that allows teams to collaborate, organize, and track projects from start to finish. It’s designed to help teams collaborate more efficiently, increase accountability, and streamline workflow.
ClickUp’s user-friendly interface, drag-and-drop functionality, and detailed reporting make it easy for anyone to use it. Its intuitive design keeps all team members engaged, involved, and on track to achieve organizational goals.
ClickUp’s email integration allows you to forward emails to a specific email address. ClickUp’s array of features is so wide that it’s almost dizzying!
Some features that make ClickUp a good task manager:
- List, Gantt, and Timeline task views to provide flexibility for everyone
- An automation suite that can activate movements inside of your Space based on triggers
- Guest collaboration in Lists
- Mobile, web, and desktop apps
Check also: ClickUp Alternative
- Drag-and-drop functionality
- Detailed reporting features
- Simple integrations, such as with e-mail clients
- Configurable notifications and alerts
- A large number of options, not all of which are needed
- More of a learning curve than other apps
- Free plan with basic functionalities
- Ultimate plan starts at $5/user/month
- Buisness plan is for $12/user/month
- Buisness plus plan costs $19/user/month
Our take: ClickUp is a good choice for companies looking to integrate several systems into one place. It has the ability to consolidate activities. Users who are clear from the start about their needs will find it of value.
DragApp is a task manager that turns your Gmail into a Team Workspace with shared inboxes and customizable boards to manage the entire workflow.
Although it’s a shared inbox it has plenty of other features like boards, and a whole bunch of collaboration, productivity, and workflow tools. Which makes it easier for creative project managers to take care of all the important things from one place – Gmail.
In today’s remote first workspace where most tasks start and end as emails in your inbox. Having a Gmail native task manager can give you a competitive edge, especially for small businesses.
What makes DragApp unique:
- Native in Gmail
- Emails (or standalone tasks) become cards
- Custom kanban boards for anything
- Share boards for collaboration
- Assign and manage tasks as per pre-filled instructions
- Email tracking
- Good customer support
- Collaboration, productivity, and workflow tools
- Gmail is easily accessible by teams
- Unlocks efficiency via e-mail
- A lack of seamless integration
- If the user has other Gmail extensions, these may not work in tandem
- Free forever plan that comes with essential, but limited features.
- Plus plan starts at $8 per user/month
- Pro plan costs $12 per user/month when billed yearly.
Our take: DragApp works brilliantly for small teams and creative endeavors. As it is entirely e-mail based, it will not be suitable for enterprises with diverse tech requirements.
5. Trello: Most basic task management software
Trello is feature-packed and one of the most basic task management software for teams large and small. It’s a popular tool worldwide known for its simple drag-and-drop interface.
Trello offers many helpful integrations. For example, by integrating with ActiveCampaign, it lets you track the progress of your marketing campaigns. Trello also integrates with Zapier, allowing for custom automation between different apps.
With Trello, you can create a card for each email message and assign it to the appropriate team member. When that person receives the card, they can click on the email message and view the original email with one click. This makes it easier to prioritize and respond to emails promptly.
Trello as a task management software offers features like:
- Create unlimited cards
- Capability to add tasks with due dates and comments
- Task activities with alerts and notifications
- Organization of lists with priority and due dates
- Upload images & files with tasks
- Customization options for the dashboard
- Integration with several third-party apps
Read also: Asana v/s Trello
- Helpful visual overview of projects
- Real-time operations
- Integrations with other tools
- Trello has limited storage in basic tiers. This may be a hindrance for data-heavy projects
- Large roadmaps cannot be shared
- Free plan which is good, to begin with
- Standard plan costs $5/user/month
- Premium plan costs $10/user/month
- Enterprise plan is also available upon request.
Our take: Trello is simple, intuitive, and helpful. It needs constant data access to work and may not be suitable for large, geographically diverse projects.
Infinity is an incredibly flexible task management tool best suited for start-ups and small businesses. The tool makes it a breeze to juggle various projects simultaneously, along with a bunch of tasks and subtasks.
This task management tool lets you organize your projects and tasks in any way you want and track their completion while helping your teams collaborate more efficiently.
Oh, and it has some darn good visual appeal on top of it all!
Other key features:
- Create, organize, manage, and assign tasks in a few clicks,
- Create custom task statuses, set priorities, and even color-code each label to make your workspace even more inspiring,
- Track the time each of your team members spent on tasks,
- Easily spot bottlenecks and act on them quickly to re-establish a smooth workflow,
- Get instantly notified every time when there’s an update on tasks,
- Seamlessly integrate it with over 3,000 apps via Zapier.
- Seamless view switching, from columns, table, and calendars to Gantt charts and more
- Folders and subfolders for neat organization
- Reminders for automated tasks and processes
- Limitations in reports and integration
- Room for improvement in the mobile app
- Infinity offers lifetime deals starting at $149.
Our take: Infinity’s strength is its flexibility in configuration. It works well for smaller enterprises not yet looking for scalability and large-scale integrations.
Smartsheet is a powerful task management tool best suited for companies with a lot of project-based work looking for something beyond simple task management. The software allows you to create tasks and to-do lists and track each task’s progress.
Smartsheet offers unmatched data visualization features. You can easily set up a task board or Kanban board with visual indicators to prioritize tasks. These boards keep your team on track with the most important goals.
Smartsheet has a clean and easy-to-use interface where you can add and assign tasks, set due dates, receive notifications, track progress, and view tasks on a calendar.
Features that make Smartsheet unique:
- A robust mobile app for easy usage
- Bulk upload feature
- Collaborative AI
- Cloud-native software, your team can manage projects and tasks from anywhere on any device.
- A bulk upload feature
- Cloud-native, making it simple to work from any place
- A useful collaborative AI feature makes it future-ready
- Some tiers allow limited daily uploads
- Not as customizable as some other options
- Pro plan costs $7/user/month (max. 10 users) when billed yearly.
- Business plan costs $25/user/month, billed yearly.
- Enterprise plan is available upon request
Our take: Smartsheet works well for process-heavy, workflow-oriented enterprises. It is not as suitable for those using project management tools such as Agile and other flexible processes.
The tool shows everything in one place so you can effectively manage your team, projects, sub-tasks, clients, and freelancers.
Key features that make Teamwork a good task management tool:
- Customizable templates to scale high-performance processes.
- Visualize project tasks and automate your workflow with Kanban boards.
- Get better insights with an in-built time tracker.
- Collaborative experience with clients; comprehensive user permissions
- Integrations with MS Teams, Hubspot, Slack, Xero, Dropbox, and SoftSync for Jira.
- Customizable templates across processes. to scale high-performance processes
- Helpful, in-built time tracker
- Good array of integrations
- The interface can become sluggish with higher loads
- Reporting and documentation abilities are limited
- Free plan with basic functionalities
- Delivery plan costs $9.99/user/month when billed yearly
- Grow plan is for $17.99/user/month.
Our take: Teamwork is a helpful tool for those dealing with clients on a regular basis. It’s best for small to medium teams dealing with regular stakeholder permissions and approvals.
9. ProProfs Project
ProProfs is another robust task management software that allows teams to set up tasks, track progress, and keep everything organized. ProProfs provides one-to-many communication, making it ideal for companies looking to improve team collaboration. It works best for remote workers and customers.
ProProfs offers a variety of communication options, such as email, instant messaging, and video conferencing, making it easy for team members to connect and communicate. It lets users set up and organize tasks, create due dates, track time, and easily organize everything.
ProProfs features that make it an effective task management software:
- Create custom project workflows
- Track time spent on each task and subtask
- Access multiple project views such as Gantt charts and Kanban boards
- Generate insightful reports for strategic decision making
- Share files with stakeholders and team members seamlessly
- Get real-time alerts and notifications
- Track tasks on the go from a centralized dashboard
- Ability to create custom workflows and multiple project views
- Insightful central dashboard
- Seamless scheduling and monitoring
- Limited integration options
- Mobile app can work better
- Essential plan costs $2/user/month billed yearly
- Premium plan costs $4/user/month billed yearly
Our take: ProProfs Project is an excellent tool for enterprises working on stand-alone projects. It falls behind when it comes to projects that need to integrate with other software tools.
Wrike is one of the most popular task management software. It offers a variety of tools and integrations to manage projects, tasks, and schedules easily. With a clean and easy-to-use interface, Wrike works for teams of all sizes.
You can integrate Wrike with other productivity apps to automate your workflow and save time. For example, you can set a due date for a Todoist task to sync to Wrike. When the due date comes, Wrike sends you a notification to let you know the task is due.
Some key features of Wrike:
- Interactive Gantt Charts to visualize progress. (Drag and drop interface!)
- Kanban boards to plan tasks by the due dates.
- Beautiful templates to speed up projects
- Custom-request forms.
- Built-in time tracking
- Integrations with 400+ applications e.g. Asana, Dropbox, Facebook, G Suite, Mailchimp, etc.
- Many ways to visualize progress, from Gantt charts to Kanban boards
- Helpful templates to speed up projects
- Built-in time tracking
- Integrations with hundreds of applications such as Asana, Dropbox, Facebook, G Suite, and Mailchimp
- It has an extensive learning curve. The UI can take some getting used to
- The more integrations, the slower the speed
- Free plan is available for teams getting started
- Professional plan costs $9.80/user/month
- Business plan is available for $24.80/user/month
- Enterprise plan is also available upon request
Our take: Wrike is a robust SaaS-based tool and has proved its worth over the years. However, new users need to put in the time and effort to master it and justify the cost.
Hitask is a task management solution that takes the guesswork out of project management by leaving you in charge.
It enables you and your project team to create new projects quickly and easily.
While it has no Gantt chart or Kanban board, you can assign share tasks to your team members. It also lets you collaborate on a centralized file library and calendar by synchronizing everything across all devices!
Why Hitask is a good task management software:
- It allows you to organize your projects, events, and tasks
- Analyze all of your team’s events in one centralized calendar.
- Track the time spent on projects
- Progress reporting
- Color tagging to categorize tasks
- Apps for the iPhone, iPad, and Android devices
- It supports Spanish, French, Portuguese, Russian, and Chinese languages.
- A centralized calendar that syncs events
- Supports Spanish, French, Portuguese, Russian, and Chinese
- Progress reporting and categorizing via color tagging
- Software slows down with too many tasks
- Reporting/exporting data is only available in web application
- Free plan comes with basic functionality
- Team business plan comes for $5/user/month
- Enterprise plan is for $20/user/month.
Our take: Hitask is easy and intuitive to use. It is well suited to those who need a simple overview of tasks and those to whom they have been assigned.
Notion is one of the most popular project management software that’s also used as a task manager, a collaboration tool, a documentation tool, and much more.
Thanks to its note-taking capabilities, teams primarily use it to take notes and manage tasks. The tool also offers team-wide wikis (a popular feature behind the tool’s massive success) to store information like the company’s legal policies, contact info, engineering best practices, etc. in one place that’s accessible to everyone.
Features that make Notion standout:
- Make a weekly checklist for yourself and take notes.
- Create a task board using a drag-and-drop editor.
- Like an unlimited knowledge base, nest pages inside each other.
- Convenient drag-and-drop editor for taskboard
- Nesting pages provide a knowledge base
- Integrated templates
- Offline mode requires pre-loaded pages
- Some users have pointed out that there is a challenging learning curve
- Personal plan is free
- Personal Pro plan is for $4/user/month
- Team plan costs $8/user/month when billed yearly.
Our take: Notion is great for freelancers and smaller enterprises for the ability to take notes and organize schedules. There can be integration and scalability issues.
Scoro is a comprehensive end-to-end task management solution for teams to streamline their progress in one centralized platform. No more shuffling between the tools! Keep track of your tasks, projects, and time holistically with collaborative software.
Key features of Scoro:
- Real-time KPI Dashboard and Gantt chart to track progress
- Eliminate time-consuming repetition with project templates
- Get a full breakdown of all scheduled and completed events
- Shared schedules, timesheets, and a built-in time tracker
- Detailed project reporting
- Integrated with 100+ tools like Dropbox, Xero, QuickBooks Online, Zapier, MailChimp, etc.
- Real-time dashboard to track progress
- Full breakdown of all scheduled and completed events
- Integrates with a variety of other project tools
- Limited customization is possible
- There is less functionality in the mobile phone app
- Essential plan costs $26/user/month
- Standard plan costs $37/user/month
- Pro plan comes at $63/user/month.
Our take: Scoro scores across functions such as finance and marketing. Departments need to adapt to its design, as it has fewer degrees of flexibility.
ProofHub comes with a detailed task tracking feature. You can create tasks within a project and assign them to different team members. Additionally, the task management software has a shared inbox where you can view, reply to, and assign tasks. It also has a task progress tracking feature that helps you monitor your team’s progress on the assigned tasks.
ProofHub lets you add details like due date, priority, and category to your tasks. It offers unique collaboration features like commenting, voting, and delegating for added functionality.
Teams can ensure on-time project completion and clear team accountability, thanks to Proofhub’s task management capabilities.
Key features of ProofHub:
- Empower teams to visualize their workflow and progress with Kanban boards
- Visualize your project timeline with Gantt Charts
- View your data in Table View to keep note of what’s important
- Stay in control of who gets to see what
- Customize workflow to meet team needs
- Kanban boards and Gantt charts to check progress
- Table View to keep a tab of priorities
- Customizable workflow to match needs
- The integrations are limited
- The interface is not as polished for some front-end features
- The essential plan costs $45 /month when billed annually.
- The ultimate control plan costs $89 /month when billed annually
Our take: ProofHub’s tools are adequate for small to mid-size teams. It may not suit those with more than one complex project going on simultaneously.
Todoist is one of the most popular task management software. It’s simple, intuitive, and packed with powerful features to help you easily manage your tasks and schedule. With Todoist, you can create detailed to-do lists and due dates, add comments and files to each task, set task reminders, and collaborate with other users. It’s available on all major mobile and desktop platforms and offers several excellent integrations with other productivity apps.
Todoist also offers a feature-rich premium plan if you need more power. It has a large, active user base and is a great option for both business and personal use.
Features that make Todoist a good task management solution:
- User-friendly mobile app
- Gamification to improve user engagement
- In-app collaboration feature
- Simple, intuitive, and detailed
- Gamification tools for better engagement
- Some synchronization issues across platforms
- Limited functionality for some enterprises with complex projects
- Free plan For starters
- Pro plan for power users
- Business plan for teams
Our take: Todoist is an incredibly useful and popular application for individuals and smaller teams. It is less useful for larger and more complex projects.
Zoho offers a wide array of products from Email, to support desk–and even an app builder. But the interesting part is that the tool is highly customizable so it can be used as a task manager tool.
Since Zoho has a wide range of operations and use cases, we won’t chunter about it. But, yeah the tool acts as a single backbone for all of your business needs.
Key Features that make Zoho stand out:
- Highly customizable platform
- Offers one-click access to the Gantt chart
- Multiple use cases
- Affordable solution for small teams
Here’s a small explainer Zoho Project review video
- Easy data import and export
- Conversational AI sales assistant
- In-depth analytics
- An interface that could be more intuitive
- Some modules are not wholly integrated with the whole system
- Free forever plan is available
- Premium plan starts at $3/user/month
- Enterprise plan starts at $10/user/month
Our take: Zoho is suitable for start-ups and small ventures that are setting up and growing their CRM activities. In terms of scalability, premium plans need to be paid for and integrations checked before use.
16. Any.do: The flexible task management software
Any.do is a highly flexible task management software. Besides being extremely customizable, it has a wide variety of features that make it convenient. You can create multiple to-do lists, assign due dates, set up an email alert for essential tasks, and receive an alert when someone comments on a task you’re responsible for.
You can sync your tasks to your phone or tablet and get notifications for upcoming meetings or due dates. Any.do also offer a collaboration feature that allows you to work on common tasks with your colleagues. You can create a private or public to-do list, invite your colleagues, and assign tasks to them. When you receive a comment on a specific task, you can enable a manual email reply to get a notification when someone replies.
Unique features that make Any.do a good option:
- Calendar view to keep you informed about all projects and tasks
- Time tracking as an add-on
- To-do list reminders & notifications
- Ability to send WhatsApp reminders
- Unlimited attachments
- Both one-off and recurring tasks can be created
- Action shortcuts linked to tasks, for calls, e-mails, or texts
- Integration with third-party calendars
- No options for subtasks
- Better features only available on premium plans
- Free plan is available
- Premium plan costs $2.99/month when billed yearly.
Our take: Any.do is an easy-to-use and practical application for increasing productivity. It works well for individuals and small teams.
One of the industry’s hottest task tracking software, Toggl is a fantastic HQ for planning project budgets and tracking employee time to ensure organizational profitability.
If we go into details, Toggl is preliminary time tracking software but it can be used very effectively as a task management tool that can help boost your team’s performance and productivity.
Key Features of Toggl include:
- Easy to use task timers to track time spend on objectives
- Schedule tasks and integrate them with calendars to facilitate daily workflows
- Understand the time and costs of projects to gauge profitability and better predict future efforts
- Color-coded timelines of availability, projects, and deadlines
- Easy drag-and-drop functionality
- Significant learning curve is necessary
- Limited options for customization
- They have a free plan
- Starter plan costs $9/user/month
- Premium plan is available for $18/user/month
Our take: Toggl Plan is a useful project and task tracker. It has limited enterprise-grade functionality.
One of the oldest project management names in the game, Basecamp is also a robust task management software that’s been a longtime favorite for service teams who expect to work alongside a client during the collaboration process.
Since it’s a legacy software and not truly made for task management, it has its own limitations. For instance, you can’t customize the status of each individual task.
So you can not know what exactly has been approved, what’s in the progress, and stuff like that!
Read also: Basecamp alternative
Features that make Basecamp an OG task management software:
- Simple layout for users of all levels of software capability
- Email-based collaboration for project members and Guests
- Document and file management to consolidate phases of a project lifecycle
- Flat, predictable pricing
- Ability to manage both client and team projects
- Simplicity in design and function
- Good collaboration tools
- Graphics can be simplistic
- Limited reporting functions
- As of October 2022, they are offering a free plan for 3 users for 12 months.
- They also have flat pricing for $99/month for a time of any size.
Our take: Basecamp is popular, well-adopted, and professional. The real value of the tool is to be found only in the higher-priced tiers. Enterprises need to budget for this beforehand.
19. Hubspot tasks
HubSpot tasks are the easiest way to track your company’s activity. With this simple task management software, you can assign tasks to your team members, set due dates, and receive notifications when someone completes their task. It offers email templates to send bulk notifications to your team when a task is due. This helps keep you up to date with your team’s progress.
You can also set up an internal team chat with Hubspot tasks to communicate with your team members in real-time. Thanks to its CRM integration, you get notifications when someone starts working on a new lead.
Features that make HubSpot tasks a good task manager:
- Robust integration with 100+ partner apps
- Can be customized to integrate with your CRM
- Progress tracking to keep you informed
- Works well with the organization’s existing CRM
- Integration with hundreds of other applications
- Ease of use and scalability
- You need to integrate HubSpot across all your tools to get maximum results
- The pre-assigned templates can be inflexible
- The reporting features are not as robust
- Free plan is available
- Premium CRM plans cost $45/month.
Our take: HubSpot is a professional and popular task management tool. It is great for medium to large enterprises who know the value it delivers and can upgrade to its professional-tier packages. Such enterprises need to commit to HubSpot’s way of working and not use it sporadically.
Taskworld is a lightweight, cloud-based, and easy-to-use task management software. Taskworld helps you assign and track tasks and get feedback on each task’s progress.
You can create tasks for any type of project—small or large, simple or complex—and assign them to team members regardless of their location. It’s ideal for both individuals and teams to stay organized, task-oriented, and accountable.
One thing that you can certainly notice once you start working with this tool, is that it has way too many similarities with Trello. So if you are currently using Trello and planning to make a switch, Taskworld would be the ideal solution for you.
Features that make Taskworld stand out:
- Built-in Direct messaging capabilities
- Activity log
- Email notification for Task assignments.
- Free forever plan is available, to begin with!
- Premium plan starts at $10/user/month, and goes till $22/user/month
Plutio is a highly intuitive tool that lets you create and track tasks and projects, set due dates, and collaborate with your team via email integration. It has a detailed onboarding process, so you don’t need special skills to use it. It’s a great option if you’re looking for a simple solution to manage projects easily.
Plutio’s main features are task prioritization, email integration, collaboration, and reporting. It comes with a clean and intuitive user interface, which makes it easy to use even for people with little task management experience. Plutio’s email integration allows you to set up automated task reminders, so you don’t forget to follow up on important tasks.
Features that make Plutio a good task management software:
- You get a robust dashboard to track all your projects, tasks, and deliverables.
- Built-in time-tracking
- Built-in documents
- Unified portal to manage clients and payments
- Automated notifications for task updates
- Invoice-generating mechanism
- Tasks can only be prioritized by dates
- No integrated e-mail inbox
- After the trial period ends, solo plan costs $19/month.
- Studio plan costs $39/month
- Agency plan costs $99/month
Our take: Plutio is excellent business management software for those dealing with multiple clients. Limited integrations and some functionality issues mean it’s not for everyone.
Monday.com is a great option if you are looking for simple task management software. Monday has multiple features that help you create task assignments and work with them at ease.
Key features that Monday offers:
- A robust conditional automation tool for immersive if/then triggers
- Flexible, customizable dashboards for reporting
- A collaborative doc experience that brings other elements of Monday into the document’s workstream
Check out:Monday Vs. ClickUp
- Flexible, customizable dashboards
- Support for Agile
- Budget tracking and reporting
- Wide range of integrations
- Integrations and automation are absent in the basic plan
- Users need time to familiarize themselves with the processes
- They have a free plan
- Paid plan begins at $8/user
Our take: Monday.com works exceptionally well in a multi-user environment. However, businesses should remember that the more useful features only exist in the premium-priced tiers.
Podio is an adaptable and customizable task management tool ideal for small teams. The user interface is clean, intuitive, and easy to navigate. With Podio, you can keep track of your work with email integration, organize tasks with task boards, and share files with your team members with file hosting features.
Podio integrates with hundreds of apps and software and offers advanced features.
Features that make Podio a good task management tool
- Offers organization apps
- Notes taking capabilities
- Built-in templates
- Convenient activity dashboard
- Custom folders
- Ability to work across various business processes
- Learning curve when it comes to sharing projects
- Limited reporting features make it less than ideal for larger projects
- Free for up to five employees
- Basic plan costs $7.20/month
- Plus plan is for $11.20/month
- Premium plan is for $19.20/month
Our take: Podio is a powerful and versatile tool with many options and high functionality. New users may be intimidated with how to make the best use of it, as this can take time.
24. Paymo: task management software for finance pros
Paymo is another fantastic task management solution for teams who track time, resources, and profitability within their workspace.
Paymo offers built-in collaboration tools and workflows to keep your whole team on a common page.
Key features that Paymo offers:
- List and Kanban view to organize your task management
- Time tracking and timesheets to log effort spent on your initiatives
- Client invoicing to easily convert your tracking into payable action
- A team scheduler to discover workloads and assignations
- Real-time collaboration
- Easy to implement and use across functions
- Speed improvements are necessary
- Many filters, which can get confusing
- They have a free plan
- The paid tier begins at $9.95/user/month
Our take: Paymo is a value-for-money tool for seamless task management. It’s best for SMBs and professionals, and large enterprises may find it limited in application.
Airtable is a powerful, easy-to-use organizational tool. With Airtable, you can create detailed to-do lists and track your progress through completion. You can also set up email notifications to team members when a new task is created. This keeps things organized without manually tracking everything.
Airtable is perfect for teams and businesses of all sizes—from small businesses with a few employees to large companies with hundreds of team members. With this software, you can improve your team’s communication and process workflow efficiency. You can also set up automated reports for managers, so they have a clear view of all the tasks.
Features that make Airtable a good task management software:
- Grid interface allows grouping of projects based on different criteria
- You can view and move tasks to different stages using cards
- Gallery view makes it easy to find anything.
- Centralized platform to manage projects and client
- Multiple templates to match various types of projects
- Can take time to set up and get off the ground
- Some features can be less than intuitive
- Free plan is available, to begin with
- Plus plan costs $10/user/month
- Pro plan costs $20/user/month
Our take: Airtable is flexible and mobile-friendly, combining spreadsheet and database capabilities. It does require some effort to learn about various features and apply them.
Launched in 2006, Intervals was the first collaborative task management software to include built-in timers for tasks. Today, Intervals continues to empower teams around the world with its powerful combination of task management, time tracking, and beautiful reports.
This software is ideal for teams who need to know exactly where their time is going while delivering projects on time and under budget.
Features that Intervals offer:
- Create custom task priorities and workflows
- Time tracking on tasks with built-in timers
- Email integration for creating and updating tasks
- Document sharing — attach supporting documentation to each task
- Detailed task histories capture notes and updates
- Detailed reports, visual dashboards, and Gantt chart
- Mobile app for managing tasks on the go
- In-depth reporting features
- Hosted online service with no software to be installed
- Integrations can be a challenge
- Invoicing options are limited
- Basic plan starts at $49/mo and goes to $299 for unlimited plan. The tool offers unlimited users on all plans & all plans come with free 30-day trials.
Our take: While Intervals is simple, lightweight, and flexible, it does need a continuous online presence. This can make it less useful for teams who may be offline.
What’s a task management software?
A task management software allows you to plan, prioritize, and track the workflow for your team. This means everything from addressing project requirements to delegating tasks, tracking time, and meeting deadlines.
How does a task management software help?
1. Task prioritization
Task prioritization and team collaboration are one of the key benefits of task management software. Let’s say you’re working on an important deadline one day and your persistent colleagues keep assigning you more and more (unimportant) tasks.
Trying to complete all of your tasks in a limited time will just drive you crazy… eventually leading to burnout. Not prioritizing your tasks leads to poor management, missed deadlines, and wasted time.
2. Effective team collaboration
They bridge the communication gap between team members that are working on different tasks. It also helps delegation of tasks so much easier! You can simply assign tasks, track progress, and know when the task is done. Saving so much of meeting time!
So, if you’ve just started your own business, a visual task management tool is the perfect solution for you.
Features to watch out for while evaluating task management tools:
- Comprehensive Integrations
- Tracking Task Progress
- Responsive Customer Support
- Ease of Use
- Intuitive Flexibility
- Frequent Updates and Features
While these features may be important or might not be for your specific business need, checking off these basic feature boxes will help you find good task management software.
Conclusion on the best task management software list
With the rapidly changing business needs, businesses of all shapes and sizes need to keep track of their workflows with a task management software. Spend time analyzing your business requirements, and evaluate these platforms accordingly!
We hope that with this list, you’ll be able to get a quick overview of the most popular tools in the industry. So, which task management software platform will you choose?