If 2021 and 2022 were the years of work-from-home, 2023 will gradually be easing into what the future of the office will look like a hybrid work model requiring the use of many different workflow tools.
While some businesses will return in full force (once they’re able to), other organizations may never have a formal office again. Many companies will have some in-between, mandating a couple of office days a week or offering a centralized location for those who do wish to return to the office full-time.
One thing that will not change in 2023 and moving on, however, is the necessity for a centralized collaboration hub. Your true office — the one with every last note, document, and timeline — will be found in the cloud to preserve the autonomy and proactivity that the work-from-home life fostered.
We’ve gathered a list of the best remote workflow tools that will ensure that your organization stays on schedule and productive.
Table of Contents
What Are The Best Workflow Tools for Project Management?
Nifty is an award-winning project management solution used by thousands of forward-thinking teams across the globe. Nifty enables teams to accomplish all of their work through built-in + custom workflow automations and intuitive design. Complete with Milestones, tasks, docs, team chat, and more, Nifty encompasses the full lifecycle of your entire workflow.
Free: A free forever plan with unlimited users and tasks for a no-limit trial.
Starter: From $39/month for a team of 0–10 with time tracking, reporting, custom fields, and more.
Business: At $124/month for teams of up to 50 users with unlimited projects, 1TB of storage, and premium features.
nTask is a robust workflow automation software that is suitable for hybrid teams to collaborate, manage and get work done efficiently. Loaded with many useful features, it let users create and organize projects in just one app. No need to switch between apps to deliver your work.
Using nTask can help gain control over the tasks, projects, issues, meetings, and risks. Moreover, interactive Gantt charts can enable workflow management with ease. Distributed teams can use the timesheet feature to manage and log the time worked by each team member on different tasks.
Pricing: $2.99/user a month and $7.99/user a month depending on feature requirements
Asana, a powerful workflow tool, helps teams orchestrate their work, from small projects to strategic initiatives. Headquartered in San Francisco, CA, Asana has more than 89,000 paying organizations and millions of free organizations across 190 countries. Global customers such as AllBirds, Sephora, Sky, Spotify, Viessmann, and Woolworths rely on Asana to manage everything from company objectives to digital transformation to product launches and marketing campaigns.
Pricing: $10.99/user a month and $24.99/user a month depending on feature requirements
TeamGantt is a simple and beautiful project management software that strives to deliver an intuitive, collaborative platform that gives users the ability to execute tasks without losing sight of the big picture on their Gantt chart view.
Pricing: Very limited free tier along with a plan for $24.95/user a month and $29.95/user a month depending on feature requirements
Teamwork, a hybrid workflow automation software, creates business management applications that make teams more efficient, organized, and happy. Their tools include work management, helpdesk, chat, sales CRM and content collaboration workspace software. They are used by teams of all sizes across all industries — from education to financial services. From its product roadmap to its customer support, Teamwork has been fanatical about customer happiness since day one.
Pricing: Very limited free tier along with a $10/user a month and $18/user a month depending on feature requirements
ProjectManager delivers the most comprehensive dashboard and reporting tools in the project management industry. Being one of the best workflow tools out there, Its users can create and share detailed plans, tasks, expenses, and more with colleagues globally — entirely in the cloud.
Plus, the ProjectManager software includes all of the most-used features from Microsoft Project, making it a great solution to use.
Pricing: They have 3 plans a limited $15/user a month tier as well as a $20/user a month and a $25/user a month depending on feature requirements
Clarizen made it to our workflow tools list because it is a collaborative work management solution designed for people who value their time and for organizations that value cross-company engagement. Built on a secure, scalable platform, Clarizen brings together project management, configurable workflow automation, and in-context collaboration to create a meaningful engagement experience that allows everyone to work the way they work best. Everyone involved can track projects, communicate effortlessly and participate on their terms.
Pricing: Contact for a detailed quote
Taskeo is a go-to solution for all these businesses that grew tired of using several apps to manage their activities. The platform’s integrated solutions include project management, appointment scheduling, CRM, time tracking, and billing. It’s an excellent tool for service businesses such as law firms, agencies or consulting companies that need assistance in their business and practice management.
Pricing: Offers a limited free tier and charges $5/user/month per feature needed
Wrike is an enterprise-ready, cloud-based collaborative work management platform for managing cross-functional work at a scale that is fully configurable and enables contextual collaboration in a secure environment. Enterprises use Wrike to offer a single digital workplace for all of their departments and teams.
Pricing: $9.80/user a month and $24.80/user a month depending on feature requirements
Basecamp solves the critical problems that every growing business deals with. It’s the saner, calmer, organized way to manage projects and communicate company-wide. Although not a feature-rich project management software, they make up for it by being incredibly simple for everyone to use.
Pricing: $99/month flat
11. Toggl Plan
Toggl Plan is one of the easiest online project management and chat software tools available. Toggl is intuitive, visually appealing, and is perfect for anyone who’s committed to getting things done while working with others.
Pricing: Limited free tier than $8/user a month and $13.35/user a month depending on feature requirements
Best Workflow Tools for Effective Collaboration
Chanty is a simple and fast team chat designed to boost collaboration in teams of all business segments. Not an issue if you are “non-techy”. Using Chanty is as simple as pie. Chanty makes collaboration smarter and saves you time, money, and headaches.
Pricing: Free tier and $3/user a month
Slack has transformed business communication and is the leading channel-based messaging platform, used by millions to align their teams, unify their systems, and drive their businesses forward. Out of many collaboration workflow tools out there, only Slack offers a secure, enterprise-grade environment that can scale with the largest companies in the world.
It is a new layer of the business technology stack where people can work together more effectively, connect all their other software tools and services, and find the information they need to do their best work..
Pricing: $6.67/user a month and $12.50/user a month depending on feature requirements
Troop Messenger is a free Slack alternative that brings all your communication and video conferencing to one central place, allowing your entire organization, as well as your client base, to connect and move forward while working remotely.
Pricing: $2.50/user a month and $5/user a month depending on feature requirements
15. Project Project
Given the challenging times we live in today, a hybrid work environment seems to be the best solution for a productive workforce. ProProfs Project can help you achieve this. It is a great tool that binds employees together, regardless of when and from where they are working. It helps you plan, prioritize, and execute projects without delays. Your employees can collaborate and discuss roadblocks via task comments. Real-time notifications, a shared calendar, and quick file-sharing options make work manageable for your hybrid workforce.
Pricing: The project tool begins at $3/user a month, and the collaboration tool is free
Scribe is AI-powered process documentation that empowers hybrid teams. With remote colleagues, you can’t just have someone look over your shoulder or ask a quick question. And in the attempts to bring each other together, we run into back-and-forth messages, constant interruptions, or hours wasted building manual documentation and taking screenshots of your work.
Scribe saves you 20+ hours a month by writing your process documentation for you. You can capture, edit and share step-by-step guides in seconds. Scribes automatically include text and annotated screenshots for every step you took. Show anyone, anywhere, how to do anything.
Pricing: Scribe has a free Basic Plan, $12/user/month Pro Teams Plan, $23/user/month Pro Plan, and custom Enterprise packages
17. Microsoft Teams
Microsoft Teams is a communication and collaboration tool that was put together by Microsoft Corporation to help teams across the globe manage their work in a collaborative fashion.
Pricing: Very limited free tier pricing begins at $5, $12.50, and $20 a user a month, depending on feature requirements
18. Survey Anyplace
Survey Anyplace provides intuitive software to create your own quizzes, tests or assessments with automatic reporting.
Conversation starter: This tool can be used for playful reasons to keep your employees engaged with their team and company while working from home by creating quizzes or personality tests. They will become a conversation starter between co-workers: They can compare their scores with one another, and in the meantime, this serves the objective of knowledge sharing and retention.
Professional assessments: Because of the extensive features Survey Anyplace has, you can also use it in your business environment. For example, your HR department can create an employee satisfaction survey to gauge satisfaction during remote work, with an automatically generated PDF report for management to analyze the results and make the necessary changes in their remote work policy.
The possibility to generate a personalized report based on the responses your employees gave is a unique feature in the survey software market. After an employee has filled in the report, you can share a personal feedback report with this respondent and share a customized report for management at the same time.
Pricing: You can start a free trial, and if you like the tool, you pay 33$/month for the Essential Plan.
Best Workflow Tools for Video Conferencing
Zoom helps businesses and organizations bring their teams together in a frictionless environment to get more done. Our easy, reliable cloud platform for video, phone, content sharing, and chat runs across mobile devices, desktops, telephones, and room systems.
Pricing: Limited free tier and a $14.99, $19.99, and $30/user a month plan depending on the necessary feature requirements
Easy video meetings with no login for guests allow you and your team to live and work where you thrive. With no app or installs required and the same meeting link every time, Whereby gives you the freedom to work from anywhere with unlimited, encrypted video meetings.
Pricing: Very generous free tier and a $14.99 a month plan for your team.
Clickacall makes communication what it should always be. Simple. Links can be instantly embedded in websites, emails, texts, social posts, or marketing campaigns. It’s affordable, too. ClickaCall can also serve as an excellent alternative to Zoom or Google Meet if your business is looking to explore new opportunities to collaborate remotely.
Pricing: $25 a month for your team
BlueJeans Network is the most advanced way to enable video conferencing in the workplace or on the road. Our goal is to make video as easy and pervasive as audio communications and create visual experiences that people love. While the audience that uses BlueJeans has expanded to businesses of all sizes, our core customers are enterprises that need reliability, security, and scale they can trust. Our customer list includes some of the world’s leading brands, including Facebook, Red Hat, Viacom, LinkedIn, and thousands of other companies.
Pricing: $9.99/user a month and $13.99/user a month depending on feature requirements
23. Google Hangout
Google Hangout is the video solution a part of Google suit it is simple, has an app, and is easy to use. They have a cool feature that enables subtitles visibility in video calls ensuring that every word can be heard and seen.
Pricing: Free to generate meeting links and included for any g suite accounts.
Our cloud-based webinar solution gives any business an innovative communication service that goes beyond just video conferences. LiveWebinar is a fully-customizable platform that allows users to change logos, room colors, and design layouts, as well as to create personalized registration forms to match their business’ brand identity and control email delivery and report designs.
Pricing: Limited free tier as well as a $11.99/user a month and $95.20/user a month plan depending on feature requirements
Other Popular Tools
A platform that helps Software companies create easy-to-use explainer videos so end users can learn how to use their products in 5 minutes or less. All videos are created in 25 days or less, making it a quick solution to help with your company’s onboarding process.
Pricing: Contact for a quote and free consultation
Apty’s Built-for Enterprise Digital Adoption Platform simplifies complex web-based applications with its intelligent onscreen guidance and software walkthroughs, helping you accelerate software adoption and transform employee productivity.
Apty empowers Enterprises to maximize the RoI from software investments by making complex Enterprise applications easy to use for employees. Apty powers the Digital Adoption and Digital Transformation efforts of several Enterprise giants like Mary Kay, Delta Airlines, and Boeing.
Pricing: Contact directly for a quote and free consultation
CanIRank studies your website and competitors to identify specific actions you can take right now to grow your search engine traffic. For every opportunity, get step-by-step instructions or delegate to an expert with just one click.
CanIRank’s machine learning algorithms learned what works by studying the marketing tactics of over 400,000 websites (which is great for data analysis tools such as the ones reviewed by ThinkBigAnalytics). Regardless of your industry or company size, CanIRank’s SEO software can help you find keywords you can rank for, links you can earn, and optimizations that will move the needle.
Pricing: Contact us directly for a quote and free consultation
FreshBooks is an all-rounder accounting software that supports all kinds of businesses. Whether you’re a freelancer or a part of a large organization, FreshBooks has got you covered for all your accounting needs. The most useful features include invoicing, expanse management, time tracking, and payments. FreshBooks is also widely used as task management software for accountants.
Pricing: The Lite Plan lets you manage up to 5 clients at $6.00/m. The other two plans include Plus and Premium, which cost $10/m and $20/m, respectively. You can also customize your plan based on your needs.
Time Doctor is your all-in-one solution to time tracking and payroll for all remote workers. With Time Doctor, you can see the time your virtual workers spent working and on breaks, track time spent with clients and on specific projects, view applications and websites employees visited while working, and monitor time spent in meetings. Time Doctor also has a notably cool feature that gives you a friendly nudge when it detects that you might be distracted by a less productive task.
Pricing: $10/user a month
RingCentral’s unified communications platform is designed with collaboration at its core. Featuring HD video, phone, instant messaging, and file-sharing capabilities, this all-in-one solution is ideal for the hybrid workforce.
Hybrid or remote workers benefit from easy collaboration using tools such as video screen sharing, whiteboarding, call recording, file sharing, and integrated messaging. Users can also choose to use the handy app to access meetings on the move or simply connect from a browser, making team collaborations seamless, agile, and highly effective.
Pricing: $19.99/user a month, $27.99/user a month, $34.99/user a month, and lastly $49.99/user a month, depending on the necessary feature requirements
Together provides software to run corporate mentoring programs. Founded by two colleagues from the Boston Consulting Group (BCG), a global leader in employee engagement and professional development. Together supports large-scale mentoring programs at companies like Reddit, Randstad, Airbnb, and more.
Together gives you the tools to run internal employee mentoring programs at scale. To measure the success of the relationships your program creates, they provide all the data from registration to reporting. For companies that want to increase retention and employee development and create a culture of learning, mentorship programs are a cost-effective way to harness the knowledge that’s already within your organization.
Pricing: $5000 a year for up to 50 users
To automate your sales team workflow, a sales CRM by Salesmate is enough to cater to the needs of your business. It serves across all channels ranging from email, text, chat, web, and calls to eCommerce.
The all-inclusive functionalities of Salesmate allow you to generate and close more leads. It helps them to build lasting customer relationships. You can replace your calling, texting, marketing, support, CRM, and automation system with one fully integrated platform that saves costs and boost the productivity of your entire team.
Salesmate has integration with 700+ other apps to streamline your sales workflow. It is an emerging sales CRM platform that has been awarded more than 20 awards in the year 2020.
Pricing: They offer 4 different plans based on necessary features. Starting with a $12/user/month, then a $24/user/month followed by a $40/user/month plan, and lastly an enterprise option with pricing upon request
The most powerful and easy to collaborate and communicate with your customers over SMS, providing live instant communication between brands and their customers.
Pricing: Starting at 40 cents per sms
Traffit is an applicant tracking system that can save recruiters time and improve candidate experience. Running recruitment can be challenging, so you might need a solution to save time and increase productivity. With Traffit, you can design hiring workflows, use a career page generator, create your job advert and application hassle-free. Managing recruitments in Traffit is a game-changer, as you can review applicants, share candidates, and move them to the next stage of the hiring workflow in one place. In a nutshell, Traffit is a workflow automation software for recruiting. You probably have a lot on your plate — automate communication with candidates to focus on more strategic tasks.
Pricing: $24/user a month as well as $42/user a month, lastly a $72/user a month solution depending on the feature requirements
actiTIME is a multifunctional time tracker created to provide you with an in-depth insight into how well you utilize your working time, identify time wasters, and make smarter time management decisions.
Pricing: $6/user a month
LessAccounting is one of the most popular accounting software in the United States, with thousands of small businesses using it every day to make taxes easier.
The goal of this tool is to help you spend less time on your bookkeeping and accounting-related tasks so that you can focus more on what truly matters in your business, from client acquisition to serving your clientele.
Pricing: Limited free tier as well as $24 a month and $36 a month options depending on what your needs are
If you need a free but comprehensive infographic maker tool, you can stick to Visme.
Visme offers a bunch of pre-made templates you can use to transform stats and figures into beautiful infographics. It isn’t necessary to be a professional designer to use this service. Visme is made for everyone starting from non-designers and ending with gurus of design.
Hence, if your design journey lacks a powerful infographic maker, consider Visme.
Pricing: Limited free tier as well as $15 a month and $29 a month option depending on what your needs are.
Apploye is a simple time-tracking solution for remote teams and freelancers. Not only it has time tracking but also has an advanced employee monitoring & scheduling system. You can synchronize all of your employees no matter where they are and can see where they are spending their time and track time spent on specific projects and tasks. Apploye has a payroll feature that will help calculate your virtual employees’ or freelancers’ payments based on their working hours. Apploye helps your employee stay productive and get more work done effectively.
Pricing: Apploye Timetrack: $6.00 per user/month, Apploye Fieldtrack: $7.00 per user/month, Apploye Remotetrack: $8.00 per user/month
Sales.Rocks is an all-in-one sales & marketing automation software built upon a huge business database with more than 200 million company & contact information.
Automate lead generation by filtering the ideal prospects for your business from the database by industry, company location, job title, personal name & email addresses, among other 50 data points, and create segmented lead lists in minutes. Then create Multi-Channel Drip Campaigns and send hyper-personalized outreach at scale via LinkedIn or Email (connect your Gmail account or any other ESP to send your emails directly). It includes many other features and integrates with your CRM for unobstructed workflow among different tasks and teams.
Pricing: By creating an account you can use the Freemium model and get 50 Company, 20 Contact and 30 Sales Toolkit credits free for a better product experience.
Recruiterflow is a comprehensive recruiting CRM software platform that offers a range of tools and features to streamline and optimize the recruiting process. It is designed to assist recruitment and staffing agencies in sourcing, engaging, and recruiting top talent more efficiently.
With Recruiterflow, users can create and manage job postings, track candidates, schedule interviews, collaborate with team members, and automate repetitive tasks. The platform also includes features such as resume parsing, candidate database management, email templates, analytics and reporting, and integration with other recruiting tools.
Recruiterflow aims to enhance productivity, improve candidate experience, and enable data-driven decision-making for recruiters and hiring professionals.