How much time do emails take from your day? Whether you realize it or not, the answer is probably a lot.
According to statistics, the average worker spends approximately 2.6 hours daily on email creation and management. That’s around 28% of each workday!
Now, imagine if there was a way to drastically reduce this time.
This is where email productivity apps come into play. With the right tools, you can enjoy faster, more efficient, and less stressful email management activities.
Do searching for and learning how to use new apps stress you out even more than your inbox? Don’t worry; we’ll point you in the right direction.
In this article, we’ll walk you through the top email productivity apps and what makes them so great. Let’s start with the basics first!
What Are Email Productivity Apps?
Email productivity apps help you save time on your email correspondence by organizing your inbox and automating certain functions. The addition of a dedicated function streamlines the process, making it faster and easier to access your emails and respond to them promptly.
Generally, some of the critical tasks of email productivity apps include:
- Arranging your messages into a priority list, highlighting the most important ones
- Helping you unsubscribe from newsletters you don’t read and scheduling follow-up messages
- Using analytics to track your email habits and block messages and domains you don’t want to see
5 Best Email Apps to Boost Productivity
Here’s our compilation of the top email apps that can help you boost your management productivity:
Email Template Tool from Mailbird
Creating an email template that is both compelling and aesthetically appealing to customers can be quite a task. Thankfully, Mailbird’s Parakeet email template tool can make it significantly more manageable.
With this email template generator, you can choose from multiple color themes and other features to create a customized email layout. Simply design your template once, for example out of office email template, and save it to use or tweak whenever you like.
Alongside its customizable templates and practical notifications, Mailbird offers several other productivity tools that will make your email engagement much more seamless. These include app integrations, a speed reader, and correspondence shortcuts.
Despite all these, however, one of the drawbacks for Mailbird is that it does not yet have a mobile version (though that should change soon).
To get started on Mailbird, all you need is to input your email address, and you’ll get a link to download the tool. Mailbird offers a free trial period, after which the pricing plans are as follows:
- Standard license is available for $49.50 and $10 for the lifetime updates add-on
- Premium license is available for $99.75 and $20 for the lifetime updates add-on
It is important to note that Mailbird offers a 14-day money-back guarantee to every customer.
Email Finder from Hunter
If you’ve been searching the Internet for the email addresses of various professionals and other individuals, the email finder by Hunter is a great tool. It uses several signals to find the email addresses of the individuals whose information you input.
With Hunter’s email finder, you can search for a particular individual’s email address, or you may search for the email addresses of several individuals in bulk. The features of this tool make it a great way to find the contact info of clients and brands you are willing to cold pitch.
To get started, all you need to do is sign up and enjoy the free version with 25 searches a month. More plans are available to raise your search limit up to 50,000 per month. These include:
- Starter: $34 per month (500 searches)
- Growth: $104 per month (5,000 searches)
- Business: $349 per month (50,000 searches)
While this tool has impressive offerings, some may consider its paid versions too expensive.
Cold Email Software from QuickMail
Drafting a winning cold email involves a lot of hard work. However, this hard work is only worth it if your cold mail makes it to the inbox of your targeted prospect and not their spam folder. Thankfully, this is precisely what QuickMail’s cold email software helps you accomplish.
This tool boosts your email deliverability via advanced technological features that help with core aspects, like inbox rotation and human-like sending. Furthermore, QuickMail’s software helps with the automation of cold email follow-ups, as well as the segmentation of prospects who have replied from those who have not.
You can start using QuickMail with a 14-day free trial. All you need to do is import your audience list, create messages using the available features, and turn on automation for your notifications.
Apart from the trial period, here are some plans available on QuickMail:
- AutoWarmer Plan: FREE
- Basic Plan: $49 per month
- Pro Plan: $89 per month
- Expert Plan: $129 per month
You should note that one of the critical features of this cold email software is the deliverability report, which helps you know how likely your emails are to be delivered to the inboxes of your prospects. However, you can also access these reports if you subscribe to the Pro Plan.
Task Management Tool from Nifty
Efficient task management is paramount for successful project execution, and Nifty offers a comprehensive solution to streamline your workflow. This task management tool empowers you to organize your tasks effectively, ensuring productivity and collaboration among your team members.
It’s important to note that while Nifty isn’t an email application, it can significantly enhance your email productivity by integrating with popular email clients such as Gmail and Outlook.
Key features of Nifty include:
- Task assignment and tracking: Easily assign tasks to team members and track their progress in real time, ensuring accountability and transparency.
- Workflow visualization: Visualize your project workflows and processes, making it easier to identify bottlenecks and optimize efficiency.
- Budget management: Set and manage project expectations with integrated budget tracking features.
In addition to these core features, Nifty offers:
- Real-time dashboards: Monitor project status and key metrics at a glance with customizable dashboards.
- Integration ecosystem: Seamlessly integrate Nifty with hundreds of apps and tools to centralize your project data and streamline your workflow.
- Automation and forms: Automate repetitive tasks and streamline data collection with customizable forms.
While Nifty offers a robust set of features, it’s important to consider pricing when choosing a task management tool. Nifty provides competitive pricing plans tailored to suit various team sizes and budgets:
- Individual: FREE
- Personal: $5 per user per month
- Pro: $10 per user per month
- Business: $16 per user per month
- Enterprise: Custom pricing available upon request
Start managing your tasks, teams, and projects with Nifty.
Get started free.
Email Ticketing Software from Hiver
If you offer customer service via email, email ticketing software is a great way to effectively and efficiently handle customer requests. One of the best email ticketing services we reviewed comes from Hiver.
Hiver can help you deliver first-class customer service via features like:
- Shared inbox management among team members
- Automated workflows that help you save time
- Integrations that allow you to connect with other important data you may need
With these features, you can provide swift and personalized customer service. You can even enable real-time help desks, which will elevate your brand in your client’s eyes.
Despite these impressive features, some customers have complained about bug issues while using Hiver. However, these are quickly handled through regular updates. Another disadvantage of Hiver is that it works only with Gmail and no other emailing platform.
Hiver offers a one-week free trial, after which the available pricing plans include:
- Lite: $19 per user per month
- Pro: $49 per user per month
- Elite: $69 per user per month
Taking the Next Step
Email management does not have to be a slow, tedious, and time-consuming task. With the email productivity apps we discussed in this article, you’ll find that you’re blowing through your emails and completing tasks much more efficiently.
The impact of email productivity apps on work processes is massive, and every professional should leverage them. While it may not be practical to integrate all these apps into your workflow, you should consider adding one or two to improve your email management efficiency.
Leave all your productivity-related issues on Nifty; we have dedicated reports, task management, team management, time management, and project management capabilities. Get started free.
FAQ
How can an email productivity app improve my workflow?
An email productivity app can help your workflow in many ways, from automating follow-up emails to creating emails, segmenting responses, and classifying emails into urgent and non-urgent folders.
Are there any free Email Productivity Apps?
Yes, most productivity email apps have free versions or at least free trials. However, these versions often do not contain all the necessary features.
How do I set up an email management app?
There is no one-size-fits-all answer to this because email management apps have different setup modes. The best thing to do is sign up for a particular one and learn the ropes of the application’s interface and features.
Usually, you can find videos on the apps’ websites or YouTube that explain how to set them up.
