8 Top Project Management Software for Architects in 2025

Architects face a unique balancing act, bringing creative visions to life while maintaining precision and structure. From designing intricate layouts to coordinating teams, meeting tight deadlines, and keeping clients happy, the workload can quickly feel overwhelming.

The right project management software for architects doesn’t just streamline workflows and organize resources, it frees architects from tedious tasks, giving them the time and focus to bring bold, innovative designs to life.

So, We have reviewed some best project management software for architectural projects. Let’s dive into the key features that makes a tool the ideal choice for you.

What is Architecture Project Management Software?

Architecture Project Management Software is a tool used to streamline the architectural project management process, which encompasses various stages including pre-design, planning, and execution of architectural projects. It’s different from architectural software. Architecture project management software is also used for estimating budgets, scheduling personnel, invoicing, recording time to manage project resource staff, and billings.

8 Best Project Management Software for Architects 

To manage complex architectural projects efficiently, project management software (PMS) is essential. For architects, the right tool offers streamlined workflows, real-time tracking, milestone setting, and collaboration features—all in one place.

Here are the 8 best project management software for architects:

1. Nifty

Nifty is the best project management software for architects looking to streamline workflows, centralize project data, and collaborate seamlessly across teams. Designed with architecture teams in mind, Nifty keeps everything in one place—from project timelines and milestones to task assignments and client feedback.

Key Features that Make Nifty Ideal for Architects

Automated Reporting: Real-time project updates ensure clients and stakeholders always have the latest information on project status without manual updates, keeping them in the loop effortlessly.

Visual Project Roadmaps: Track project progress at a high level with timelines, milestones, and dependencies, giving a clear visual of project stages and deadlines.

File and Document Management: Store, organize, and access blueprints, CAD files, design documents, and other key assets in one place, with easy sharing and version control.

Collaborative Task Management: Assign tasks with priority levels and due dates, ensuring that every team member understands their role and deadlines within each project phase.

Real-Time Feedback: Collect and manage client feedback directly within the platform, reducing the back-and-forth of email communication and keeping project conversations in context.

Pricing

Nifty offers a free forever plan, with paid plans starting at just $7/month for premium features.

Data Import

Nifty lets you import data from other project and task management tools, including Asana, Basecamp, ClickUp, Jira, Trello, Wrike, and CSV & Excel sheets for a quick and easy migration into the only tool you’ll ever need.

✨ Ready to try Nifty? Get started with Nifty for free.

2. Mosaic 

If your company, or your project team, comprises 10 or more members, then Mosaic may be an ideal choice. One thing to note is that Mosaic was designed and built specifically for use by engineers, architects, and designers, so you know it will fit well with the work you are doing. It also easily integrates with other software you might already be using, such as financial packages or ERP (enterprise resource planning) programs. 

That integration means you can monitor any and all aspects of your projects via one easy-to-use and intuitive interface. Mosaic makes it easy to see progress on individual tasks and will highlight any issues in your workflow that may clog the process. It helps you focus on what works – and what doesn’t – so you can work more efficiently.

Mosaic’s AI-powered system will even help you identify the best participants when putting together a new project and can alert you if you need to consider new hires. Its reporting system will generate reports that enable informed decisions based on real-time data. 

Cost: $14.99 per user per month. 

Free trial: 30 days. 

3. BQE Core

BQE Core is another program that has been designed with architects in mind. It offers a wide range of features including several that have been brought over from ArchiOffice. The ethos behind BQE is to save you time on those more mundane tasks so that you can focus on the architectural aspects of your project. 

The features that come with BQE are wide-ranging and include time tracking, invoicing, metric dashboards, document management, HR options, mobile apps (for both Android and iOS), ASI (architect’s supplemental instruction) integration, and much more. However, perhaps because of the amount of features added, some users report issues with both implementation and management of the program. 

Cost: You need to ask for a quote via the site. However, it is reported online that BQE costs $29 per user per month.  

Free trial: Unknown. 

4. Wrike

Wrike is aimed at any agencies working in the creative sector, from architectural firms to design agencies. It allows a high level of collaboration and offers easy scalability for those larger (or smaller) projects. You can customize both workflows and dashboards to meet your specific needs on any project which allows you to streamline the whole project process. 

For collaboration, Wrike offers discussion boards for easy communication and efficient document management so team members can access the documents and files they need when they need them. It also offers time tracking so that you can easily see where projects are progress wise and you can als see when deadlines are due and prompt all those involved. 

Although Wrike lacks built-in capabilities for billing and/or invoicing, it does offer a wide range of integrations including CRM (customer relationship management) which can help with personalization service for many businesses, email, Adobe Creative Cloud, content management, as well as both desktop and mobile apps. 

Cost: Basic package is free, pro is $9.80 per user per month, enterprise pricing available on request. 

Free trial: N/A

Read also: Top project management software for Individuals

5. Newforma

Newforma may be the longest established project management software on our list and has been around since 2003. It’s already used by many architectural firms around the world so you know you are getting a tried and tested program that is used by many of your peers. If your projects involve a lot of files and documents, then this is one area where Newforma excels. 

It has a high-level document storage system that also allows for easy access by anyone with permissions. This also means that it promotes collaborative working no matter where your team members or other stakeholders are located, something crucial in this age of remote and hybrid working. 

You can also choose to add on a Building Information Modeling (BIM) module, something that is at the heart of digital transformation within the architectural, construction, and engineering sectors. Newforma easily integrates with Revit and AutoCAD, thus making your architects’ jobs far easier. 

Cost: You need to contact for a quote, but it’s reported that costs are around $5,000 for a license. 

Free trial: Unknown. 

6. TeamGantt

While not aimed specifically at architects, if you are already utilizing Gantt charts, then TeamGantt may be a handy option. As the interface is so simple to use, it is easy to make Gantt charts that you can apply to any architectural project. Because the web-based tool is drag and drop, you can apply it to any aspect of your project management tasks to create visual and accessible charts. 

TeamGantt goes beyond that basic function of creating Gantt Charts, however. It also offers you resources to manage resources and workloads as well as overseeing collaboration, making it useful when managing any project. You can track what any team member is working on, see who is available, track the time spent on tasks and also deadlines, and easily communicate with everyone on the team. 

The drawback of TeamGantt is that it is mainly aimed at smaller projects, so if you are regularly dealing with larger and more complicated projects, this may not be the choice for you. If, however, you are dealing with lots of small projects, then this is an efficient and useful project management tool. 

Cost: There is a free plan available. TeamGantt promotes the idea that only managers pay and the lite version is $19 per month per manager and that allows for up to five collaborators. 

Free trial: N/A 

Read also: Top Enterprise project management software tools

7. ArchiSn

Archisnapper is a solution that was specifically designed for people working in either architecture or construction. Even more specifically, it is designed to be useful to working onsite so that decisions can be made instantly and in situ. This means that you can use it to project manage from your office or while wearing a hard hat in the midst of the action. 

As it is designed to work on site, there are a number of features that make Archisnapper very attractive. These include the ability to observe progress in real time, make notes on that progress, and then generate reports that can be instantly sent to all relevant stakeholders. As you may be working outside the office, Archisnapper sends all data to the cloud as soon as it is created. 

Archisnapper also lets you create template checklists and blueprints so everything you need is a click away. As you are monitoring progress, you can create new reports as extensions/updates of existing ones, reducing your workload and streamlining the reporting process. Of course, you want to be able to share all these reports and other features, so Archisnapper makes sharing and collaboration simple. 

Cost: $29 per month per user (when billed annually). 

Free trial: 14 days. 

Read also: Best agile project management tools

8. Monday

Monday offers a range of automated tools that include marketing, development, and CRM, as well as a useful project management tool. This project management solution is easy to use and intuitive and can help you plan and track projects as well as allowing a high degree of collaboration between team members. 

The beauty of Monday’s solution is that you can automate those repetitive and mundane tasks that are often time-consuming and can distract from more important tasks. Monday not only offers that automation but dashboards that track and report all your essential data as well as different ways to track and view project progress, including Kanban boards, timelines, and long-term calendars. 

Monday also offers all the integrations you could need or want, including Dropbox, Adobe Creative Cloud, Gmail, Excel, and many others. Where Monday falls short, at least as far as architects are concerned, is that it does not offer any forecasting features nor does it offer version control, something that is a necessity when it comes to any design work. 

Cost: There is a free version for up to two users, and the basic package is $8 per user per month. 

Free trial: Yes, for any package on request. 

What is a project management software? 

A project management software (PMS) can be used in many ways to help out with various tasks around the planning and management of projects. It can help project managers oversee a project from start to finish and allows all collaborators and stakeholders to contribute to the project and see who is working on what and where we stand with our progress.

While PMS can help with a wide range of activities, the following are the main parts of a project that it can help with:

• Planning: allows the project manager to map out all the tasks that go to make up a complete project. It also allows them to assign those tasks to relevant individuals.
• Budgeting: Projects can often have tight budgets, and it’s essential not to go over that figure. PMS can help you keep track of spending so that you stay on budget.
• Task management: The project can be broken down into a series of tasks with allotted deadlines and allowance for progress reports on each individual task.
• Collaboration: It may be the case that people working on the tasks are in different locations. PMS allows for easy collaboration and sharing of relevant files, documents, etc. All files can be stored in a central repository so anyone with permission can access them anytime. There is also a need for a good team communication tool.
• Error management: mistakes happen, and PMS allows for quick highlighting of any issues so that the error(s) can be quickly dealt with.
• Time management: PMS lets you track tasks and deadlines on any task associated with the project. It can also generate reports for stakeholders and other interested parties if needed.
• Resource Management: PMS helps in the efficient allocation and tracking of team members’ time and workloads. This ensures project efficiency, timely completion, and effective budgeting within complex architectural projects.

Benefits of Using Project Management Tools

Using project management tools can bring numerous benefits to architecture firms, transforming the way projects are managed and executed. Here are some key advantages:

1. Improved Efficiency: Project management tools help streamline processes, automate tasks, and reduce manual labor. This allows architects to focus on high-priority tasks, ultimately enhancing overall efficiency.
2. Enhanced Collaboration: Collaboration tools enable team members to work together seamlessly, share information, and track project progress in real-time. This promotes effective communication and reduces misunderstandings, ensuring everyone is on the same page.
3. Better Time Management: With project management tools, architects can manage their time more effectively, prioritize tasks, and meet deadlines. This reduces the risk of delays and cost overruns, keeping projects on track.
4. Increased Productivity: By automating routine tasks and providing real-time visibility into project progress, project management tools enable architects to work more efficiently and complete projects faster.
5. Improved Client Satisfaction: Delivering high-quality projects on time and within budget leads to increased client satisfaction and loyalty. Project management tools help architects achieve this by providing the necessary tools to manage projects effectively.
6. Reduced Costs: Minimizing delays, reducing errors, and optimizing resource allocation can help architecture firms reduce costs and improve profitability. Project management tools play a crucial role in achieving these goals.
7. Scalability: As architecture firms grow, project management tools can adapt to changing needs and workflows. This scalability enables architects to manage multiple projects simultaneously, ensuring consistent performance across all projects.

Essential Skills for Effective Project Management

To be an effective project manager in an architecture firm, one needs to possess a combination of technical, business, and soft skills. Here are some essential skills:

1. Communication: Strong communication skills are crucial for project managers to effectively collaborate with team members, clients, and stakeholders. Clear and concise communication ensures that everyone understands project goals and expectations.
2. Leadership: Project managers must be able to motivate and guide team members to achieve project objectives. Effective leadership fosters a positive work environment and drives project success.
3. Time Management: Prioritizing tasks, managing time efficiently, and meeting deadlines are essential for project managers. Good time management skills help prevent delays and ensure projects stay on schedule.
4. Problem-Solving: Analyzing problems, identifying solutions, and implementing corrective actions are key responsibilities of project managers. Strong problem-solving skills enable them to address challenges and keep projects on track.
5. Financial Management: Managing project budgets, tracking expenses, and ensuring financial viability are critical for project managers. Effective financial management helps prevent cost overruns and ensures projects are completed within budget.
6. Risk Management: Identifying potential risks, developing contingency plans, and mitigating risks are essential for project managers. Proactive risk management helps prevent issues and ensures project success.
7. Adaptability: Project managers must be able to adapt to changing project requirements, workflows, and technologies. Flexibility and adaptability are crucial for managing dynamic projects and ensuring successful outcomes.

Best Practices for Implementing Project Management Software

To ensure successful implementation of project management software, architecture firms should follow these best practices:

1. Define Project Objectives: Clearly define project objectives, scope, and deliverables to ensure everyone is on the same page. This sets a solid foundation for the project and guides all subsequent activities.
2. Choose the Right Software: Select project management software that meets the firm’s specific needs, is user-friendly, and scalable. The right software should align with the firm’s workflows and support its growth.
3. Develop an Implementation Plan: Create a detailed implementation plan, including timelines, milestones, and resource allocation. A well-structured plan ensures a smooth transition and helps manage expectations.
4. Provide Training and Support: Comprehensive training and support are essential to ensure team members are comfortable using the software. This helps maximize the software’s potential and encourages adoption.
5. Monitor Progress: Regularly monitor project progress, identify areas for improvement, and make adjustments as needed. Continuous monitoring helps keep projects on track and ensures timely completion.
6. Encourage Collaboration: Encourage team members to collaborate and share information using the project management software. Effective collaboration enhances communication and improves project outcomes.
7. Continuously Evaluate and Improve: Continuously evaluate the effectiveness of the project management software and make improvements as needed. Regular assessments ensure the software remains aligned with the firm’s needs and supports its goals.

By following these best practices, architecture firms can successfully implement project management software, streamline their workflows, and achieve better project outcomes.

FAQs

How do architects manage projects?

They use architecture project management software like Nifty to create to-do lists, prioritize tasks, manage teams, track designs, monitor time, and more.

What is PMP in architecture?

Project management professionals (PMPs) are highly recognized for architects. They are the professionals who have gained certifications from the Project Manager Institute to manage architectural projects.