In the bookkeeping industry, there is a lot of software available to help manage projects. One can use this type of software to keep track of client information, deadlines, invoices, and other project-related data.
In fact, almost 80% of high-performance teams use project management software in their business operations.
Knowing which project management software to use can be a daunting task with so many options out there. While many bookkeepers may have a preference, it is important to choose software that will work well for the specific needs of your business.
This article will discuss some of the best project management software for bookkeepers. We will also provide a brief overview of each option, so you can make an informed decision about which one is right for you.
Let’s get right into it.
The Best Project Management Software For Bookkeepers
The following are some of the best project management software for bookkeepers.
1. Nifty
Bookkeepers love using Nifty due to its flexibility and ease of use. With Nifty, you can keep track of tasks and costs of all types for each of your projects. Paired with a wide array of other project management and collaborative features, Nifty becomes the sole place where you can plan, execute, and track projects.
Some key ways Bookkeepers use Nifty:
• Costs and expenses can be tracked as Custom Fields and can be calculated based on tracked time
• Cost Fields can be summarized on Task, Milestone (project phases), and entire Project levels to ensure your reporting is specific and wholistic
• Time and Cost reports can be exported into a .CSV for invoices or data modeling
Here’s an example of using Nifty for bookkeeping in action:
2. LiquidPlanner.
LiquidPlanner is a solution that adapts to the changing needs of your project. This is helpful for bookkeepers that often find themselves dealing with last-minute changes or unexpected delays.
LiquidPlanner also offers robust reports and analytics to track your project’s progress and identify areas that need improvement.
When it comes time to understand how time was spent on a project, you can quickly see which tasks took the longest. One can then use this information to make better estimates in the future.
The ability to mitigate risk as your project changes is also a valuable feature of LiquidPlanner. This can help you avoid potential problems down the road.
Key Features:
- Create & Prioritize your tasks, so you always know what to work on next.
- Engage the team correctly by assigning tasks, setting deadlines, and leaving comments.
- Priority-driven board views help you see which tasks are most important at any given time.
- Automatic resource leveling ensures that your team is always working on the tasks to be completed first.
- Dashboard insights give you a quick overview of your project’s progress.
- Ranged estimates help you plan for the future by understanding how long tasks will take to complete.
3. BigTime.
If you’re looking for real-time insights into your bookkeeping business, then BigTime is one of the project management softwares to consider. This solution offers a variety of features designed to help you manage and improve your workflows.
With Professional Services Automation (PSA), you can track your project’s progress and performance. This helps ensure that projects are on track and meeting deadlines.
BigTime also offers a variety of reports, so you can quickly see how your team is performing and where improvements need to be made.
Able to support teams that range from five to more than five hundred, BigTime is scalable and can grow with your business.
Key Features:
- BigTime’s time tracking features allow you to track the time spent on each task to quickly see which tasks are taking the most prolonged time and where improvements need to be made.
- You can easily send invoices to clients and track payments with billing and invoicing. This helps ensure that you’re getting paid on time and keep tabs on your finances.
- Resource management lets you see which team members are available to work on new projects. This helps ensure that you have the right people working on the right tasks.
- Project management and workflows help you keep your projects organized and on track. You can quickly see how your team is performing and where improvements need to be made with reporting and analytics.
- BigTime’s integrations allow you to connect with other software solutions so you can use your favorite tools all in one place.
4. Asana.
Asana needs no introduction to the world of project management software. This solution offers a variety of features designed to help you manage and improve your workflows and understand where your time is being spent.
Asana’s My Tasks feature lets you see which tasks are due soon, so you can prioritize your work. This helps ensure that you’re always working on the most critical tasks.
The Calendar view helps you visualize your deadlines and better plan your time. This helps ensure that you’re meeting your deadlines and avoiding potential conflicts.
If you want to stay organized and connected with your Team as you collaborate on bookkeeping projects, then Asana is a great solution.
Key Features:
- Team management options lets you add members to your project and assign tasks. This helps ensure that everyone is on the same page and knows what needs to be done.
- Both the Asana for Gmail Add-on and Asana for Outlook lets you connect your email account so you can manage your projects from one place. This helps you keep track of your projects and stay organized.
- Admin controls let you set permissions and roles to control who has access to what information. This helps protect sensitive data and maintain control over your projects.
- Status updates let you know which tasks are being worked on and which ones are completed. This helps track progress and keep everyone informed.
- Saved advanced searches let you quickly find the information you need so you can save time. This helps find what you need quickly and efficiently.
5. ClickUp.
No matter what kind of bookkeeping business you have, ClickUp can help you manage your projects and improve your workflows. This solution offers a variety of features that are designed to help you optimize your processes and get more done in less time.
ClickUp’s Inbox feature lets you see all of your tasks in one place. This helps ensure that you’re always working on the most critical tasks.
Being the highest-rated client support in software, ClickUp’s Team is available 24/7 to answer any questions you may have. This helps get quick answers to your questions and resolve any issues you may be having.
Key Features:
- Integrate your team’s workflows into ClickUp so you can manage your projects from one place. This helps keep track of your projects and ensure that everyone is on the same page.
- ClickUp’s integration with accounts lets you manage your finances from one place. This helps keep tabs on your finances and ensures that you’re getting paid on time.
- Real-time reporting lets you see how your team performs and where improvements need to be made. This helps track progress and identify areas of opportunity.
- Collaborate on marketing assets so that you can create high-quality content more efficiently. This helps streamline your content creation process and ensure that your marketing materials are up to par.
- Sprint through development by utilizing ClickUp’s agile development tools. This helps ensure that your projects are completed on time and within budget.
- Integrate customer feedback to make data-driven decisions about your products and services. This helps you understand what your customers want and need to make changes accordingly.
What Is Project Management Software, And Why Do Bookkeepers Need It?
Project management software is a tool that bookkeepers can use to plan, track, and manage their projects. Bookkeepers can use this type of software to track deadlines, assign tasks, and monitor progress while also collaborating with team members and clients.
With many projects happening simultaneously, project management software gives bookkeepers the ability to see the bigger picture and understand how their work fits into the project’s overall scope. This type of software is also helpful for communicating with team members and clients.
There are many different types of project management software available, so it is essential to choose one that will fit the needs of your bookkeeping business.
10 Benefits Of Using Project Management Software For Bookkeepers
The following are some of the top benefits bookkeepers can experience by using project management software.
1. Increased Efficiency And Productivity
Firstly, bookkeepers can see increased efficiency and productivity by using project management software. This software provides bookkeepers with a central place to track their projects, deadlines, and progress. By having all of this information in one place, bookkeepers can avoid overlap and duplication of work.
2. Easier Collaboration With Team Members
Secondly, project management software makes it easier for bookkeepers to collaborate with their team members. This type of software provides a platform for team members to communicate and share files. This collaboration can help bookkeepers complete their projects on time and within budget.
3. Increased Accuracy Of Work
Let’s say that a bad credit loans company is looking for the best bookkeeping software for its day-to-day operations. With such a company promising fast funds and the ability to get more cash to its clients, knowing that the bookkeeping software is accurate in its numbers is critical.
Project management software can help increase the accuracy of work by providing a central place for all information to be stored. This can reduce the chances of human error and ensure that bookkeepers are using the most up-to-date information.
4. Faster Turnaround Times For Clients
Clients are always looking for a fast turnaround time, and bookkeepers can use project management software to help them meet these expectations.
This can help ensure that projects are completed on time and that clients are happy with the work.
5. More Organized Workflows
Another benefit of using project management software is that it can help organize workflows. This type of software provides a platform for bookkeepers to plan their projects, assign tasks, and monitor progress. By having all of this information in one place, bookkeepers can avoid overlap and duplication of work. This can help to save time and increase productivity.
6. Easier To Track Project Progress And Milestones
A financial services company that promises that it is affordable, accessible, and flexible enough to meet the needs of almost any business needs to use bookkeeping project management software that makes it easy to track progress and milestones.
This type of software can help bookkeepers see where their projects are and ensure that they are on track.
7. Greater Flexibility And Control Over Projects
Being in control and able to see the big picture is another advantage of using project management software for bookkeepers. This type of software provides a platform for bookkeepers to plan their projects, assign tasks, and monitor progress. By having all of this information in one place, bookkeepers can avoid overlap and duplication of work.
8. Reduced Expenses
Another benefit of using project management software is that it can help to reduce costs. With cost-effective project management software, bookkeepers can save their clients money by avoiding doing unnecessary work or worse, forgetting to do crucial items in a set of steps.
9. Increased Satisfaction With The Work Product
When bookkeepers use project management software, they can increase satisfaction with their work product. This type of software provides a platform for bookkeepers to plan their projects, assign tasks, and monitor progress.
Getting job satisfaction from using project management software can be a great feeling and help bookkeepers increase their productivity.
When considering bookkeeping project management software, it’s essential to consider the specific needs of your business and find software that meets those needs. It’s also crucial to consider that project management software can apply to various industries.
For example, the needs of a law firm when it comes to project management software could overlap with the requirements of a bookkeeping firm, which could use the same software to manage its projects. As such, getting recommendations from other bookkeepers or businesses in your industry can be a great way to narrow down your options and find the best software for your needs.
Read also: Project Management Software For Individuals
Features To Consider When Choosing Project Management Software
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Now that we’ve looked at the benefits of using project management software let’s look at some of the features to consider when choosing the right software for your business.
- Ease of use: One of the most important factors to consider when choosing bookkeeping project management software is ease of use. You’ll want to find software that is user-friendly and easy to navigate. This will help you avoid frustration and wasted time when trying to use the software.
- Platform compatibility: It’s also essential to consider platform compatibility when choosing project management software. You’ll want to find software compatible with the operating system you’re using. This will help avoid any technical issues and ensure that you can use the software without any problems.
- Project templates: Another feature in bookkeeping project management software is project templates. This feature can help you create a customized project plan that fits your specific needs.
- Time tracking: Time tracking is another essential feature in bookkeeping project management software. This feature will allow you to track your time on each task. This information can be extremely helpful in ensuring that your projects are completed on time and within budget.
- Task management: Task management is another critical feature of bookkeeping project management software. This feature allows you to create and assign tasks, set deadlines, and track progress.
- File sharing: File sharing is another essential feature to consider when choosing bookkeeping project management software. This feature allows you to share files with your team members and clients. This can be extremely helpful for collaboration purposes.
- Reporting and analytics: Reporting and analytics are valuable for bookkeeping project management software. Whether you want detailed reports on your project’s progress or simple analytics to help you improve your workflow, this feature can be extremely helpful.
- Customer support: Another factor to consider when choosing bookkeeping project management software is customer support. You’ll want to find software that offers excellent customer support in case you have any questions or problems.
- Pricing: Pricing is another essential factor when choosing bookkeeping project management software. You’ll want to find software that fits within your budget. However, it’s essential to keep in mind that the price should not be the only factor you consider when deciding.
- Free trial period: Many software programs offer a free trial period. This can be an excellent way to try out the software before you commit to purchasing it. This will allow you to ensure that the software is a good fit for your needs.
How Project Management Software Can Streamline Your Workflow
Let’s finally look at how bookkeeping project management software can streamline your workflow.
As a bookkeeper, you have a lot of responsibilities. You have to keep track of finances, but you also have to manage projects and meet deadlines. This can be extremely challenging and time-consuming. However, using project management software can streamline your workflow and make your job easier.
Project management software allows you to develop a roadmap for your projects. This roadmap can help you determine what needs to be done, when it needs to be done, and who will be responsible for doing it. This can help ensure that your projects are completed on time and within budget.
Using (or even creating) a roadmap template found in many of the best project management software, you can quickly and easily create a plan for your bookkeeping projects. This roadmap will act as a guide to keep you on track.
In addition to using roadmaps in your workflow, project management software also provides other features that can streamline your workflow. For example, many software programs offer time management features.
As small business owners, time management for bookkeepers is crucial to their success and the success of their business. This feature allows you to track the time you spend on each task. This information can be extremely helpful in ensuring that your projects are completed on time.
Best accounting project management software for busy accountants.
Alternatives To Project Management Software For Bookkeepers
While project management software can benefit bookkeepers, it’s not the only option available. There are a few alternatives that you may want to consider.
One alternative is to use a spreadsheet to track your bookkeeping projects. Spreadsheets can be very helpful in keeping track of finances and managing projects. However, they can also be very time-consuming and challenging to use. If you’re not familiar with using spreadsheets, this may not be the best option.
Another alternative is to use a whiteboard or bulletin board to track your bookkeeping projects. For some, this can be an effective way to keep track of deadlines and progress. However, it can also be very challenging to keep up with if you have a lot of projects.
Finally, you may also want to consider hiring a bookkeeping assistant. This can be an excellent way to take some of the work off of your plate. By hiring an assistant, you can focus on the more critical tasks and leave the more mundane tasks to someone else. However, there is a cost associated with hiring an assistant. Depending on the project management software you use, hiring an assistant might not make sense.
Conclusion
As you can see, there are a few different options available to bookkeepers for project management software.
Focusing on the key factors that make up the best project management software for bookkeepers can help you make the right choice for your needs.
By finding the right software, you can streamline your workflow and make your job much easier.
