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7 Best Project Management Software For Nonprofits

Updated on July 12, 2023By
Project Management Software For Nonprofits

Many nonprofits organizations rely on managing their work remotely with an organized overview of who’s working on what, and where everyone stands on their tasks. Hence, a project management software for nonprofits needs to help coordinate globally distributed teams, communicate with stakeholders, and handle all essential tasks.

A nonprofit optimized project management tool can help centralize and visualize a project’s progress to make it easy to keep track of each task assigned and identify project milestones. While there are many tools available in the market today, we will give you an overview of the best project management software to choose from!

But how do you find the best project management software for your nonprofit organization?

Read on to learn more about the 7 best project management softwares, along with key features to consider when selecting the right project management software for your nonprofit.

project management for non-profits

7 Best project management software for Nonprofits

Once you have figured out the features your organization is looking for, it is time to narrow down the software that will help you effectively complete your projects. Here is a list of some of the best project management software for nonprofits you should consider using: 

1. Nifty: Best project management software solution for nonprofits

Nifty is a top rated project management software for non-profits and offers a powerful solution with Roadmaps, Tasks, Docs, Chats, and built-in automations, all-in-one place. With Nifty, your team can focus on managing work, instead of juggling tools.

project management software for nonprofits - Nifty

Nifty gives teams a bird’s eye overview of all of their projects, tasks, and assignments allowing them to plan and implement strategies as needed to reach their goals with real-time progress tracking.

You can also create and share documents easily within Nifty using its own powerful doc tool or their two-way Google Docs, Sheets, and Presentation integration. You can also get an idea of your most productive team members and balance workloads with Nifty’s time tracking and reporting.

Nifty appreciates the work of non-profits and offers a generous 50% discount on any of its monthly or yearly plans. All you need to do is fill out a few details and wait for a member of Nifty’s team to approve your request within 24 hours.


👉 Try Nifty now; get your 50% nonprofit discount!

2. ProofHub: All-in-one PM tool for nonprofits

Non-profit organizations face unique challenges in managing projects, events, and volunteers due to their diverse portfolios and limited resources. That’s where ProofHub comes in as a game-changer. With its all-in-one project management and team collaboration tool, ProofHub offers non-profits a centralized platform to coordinate and manage resources effectively.

It provides various communication features like discussions, announcements, and in-built chat to facilitate seamless collaboration. What sets ProofHub apart is its workflow management capabilities, offering flexible view options such as Gantt Charts, Boards, Tables, and Calendars.

Proofhub for nonprofits

This agile project management tool empowers non-profit organizations to navigate their projects through unpredictable finances and resources in a way that suits their unique needs. With ProofHub, non-profits can streamline their operations, maximize efficiency, and achieve their goals with greater ease.

The centralized flow of information through its intuitive and customizable user interface empowers new volunteers to effortlessly be on the same page and start contributing. And while we are talking about new volunteers, ProofHub’s flat pricing system allows you to scale your organization without worrying about additional costs per user. Plus, the custom roles feature ensures the confidentiality of your projects by granting access only to authorized personnel. 

Lastly, reports allow you to keep stakeholders in the loop by providing a detailed and convenient snapshot of your project analytics. Also, by leveraging these insights, you can optimize your utilization of time and resources, leading to enhanced effectiveness.

ProofHub values the dedication to work philanthropically and support the good cause by offering a discount of 40% ($89 $150, billed annually for unlimited users) on ProofHub’s Ultimate Control Plan to non-profit organizations. 

3. GetResponse: Helps you build websites for nonprofits for free 

Nonprofit organizations are structured to reach large groups of people in different parts of the world. For this reason, email marketing is the most efficient and affordable marketing strategy nonprofits can use. It is also easy to sunset email marketing projects when they are not working as expected or when you need to upgrade. 

GetResponse is an email marketing and e-commerce software that guides organizations on running email campaigns, webinars, and marketing automation. In addition, GetResponse’s website builder feature allows you to build a website for nonprofits free of charge.

Organizations must choose a suitable software solution to help them get the most out of email marketing. GetResponse is an excellent project management software for nonprofits that use email to reach donors and project stakeholders.

First, the software helps you send targeted emails to the right people at the right time through its automated email function. You can import customer contacts from CRMs like Zendesk or Zendesk alternatives like Zoho or Salesforce instead of adding recipients one by one. Once you’ve added email addresses to your list, you can segment them for more effective campaigns using contact data and behavior while complying with GDPR

In addition to list management features, GetResponse provides customizable templates that your organization can use to create personalized and engaging emails that appeal to your target audience. 


Third, GetResponse integrates with social media platforms like Facebook, Linkedin, and Twitter. This feature makes it easy to share the messages you are sending on emails on your social media platforms, allowing you to reach even more people.

Finally, GetResponse helps nonprofits save money through their 30-50% membership discounts. This discount helps the organizations get the software’s services at lower costs. The discounts are available to all non-political organizations with a valid charitable status and proper legal documentation.

4. ClickUp

ClickUp is a project management software with customizable features that help organizations plan, organize and collaborate well in their projects on a single platform. In addition, it can handle teams of all sizes, which makes it one of the best project management software for nonprofits that often have big teams.  

It also has well-thought-out features that make work easier for nonprofits. One of them is the customizable forms that your organization can use to create volunteer applications and explain open volunteer opportunities. You can also share these forms with anyone who wishes to join your team as a volunteer.

Your nonprofit project leads can comment and add files to specific tasks. Using the custom formula fields feature, you can also account for budgets and create custom reports for donors by calculating the number of donations, hours spent, and more using the custom formula fields feature.

Centralized Communication for a Modern Workspace

If you’re running a fundraising campaign, ClickUp’s Goals solution lets you set targets and timelines and track your results while controlling who can access and change your goals. If your nonprofit works with a remote team, ClickUp can help you manage the team efficiently. With the software, you can create tasks and sub-tasks, assign them, and set a schedule with the calendar view feature. 

Know why Nifty is an ideal Clickup alternative

The software also offers a time tracking feature that helps show the tasks your team has worked on and the time they took to complete each one of them. This feature can help your nonprofit maximize its operating budget. 

ClickUp also offers an exclusive discount for nonprofits who use their workspace to manage their projects. 

5. Asana: Project management software for larger nonprofits

Asana as well all know is an enterprise project management software but it is known for its robustness and flexibility. The tool allows organizations to centralize their team’s work and gives project managers the freedom to organize and visualize their project workflows however they like. With Asana’s multiple task view option, you can use lists, boards, calendars, or Gantt charts. 

Workflow Hierarchy

Outlining your structure makes it easy for a project manager and their team to understand how to navigate Asana with ease. It will also allow your organization to decide on the factors to customize and those you should leave in the standard formats. 

Asana features are purposefully set to help organizations easily track their project’s progress. The custom fields will help you track your projects’ details that matter most. Then the advanced search feature lets you customize the search filter and save custom views on details like due dates and assignees. 

The dependencies feature helps manage your team’s workflow by marking tasks that can only happen after another has. In the example below, if you postpone reaching out to potential guest speakers on May 1, you will have affected securing a speaker panel that should have happened by May 7. 

Asana Timeline


Besides your project’s progress, Asana keeps your organization’s data private through data controls vital for nonprofit project management software. With this feature, you can control who has access to specific projects. For instance, you can do some projects comment-only to avoid edits by the wrong people.

Asana’s basic plan has a limit of up to 15 team members. If your nonprofit has a large team, you should go for the paid plans so everyone in your team can work and collaborate on your projects. 

Asana offers a 50% discount for nonprofits and educational institutions and offers access to advanced features like Chrome and Google Drive integration, unlimited users, and unlimited, customizable dashboards. 

In addition to generous discounts, Asana offers nonprofit-specific training modules and live training through the Asana Academy. The website also hosts an active community where nonprofit users share their experiences and best practices with using Asana, especially when it comes to applying for and managing grant money.

Note: Since Asana only offers 50% discount for nonprofits and that too for a maximum of 15 team members, you might want to consider checking asana alternative.

6. Slack

If you are looking for nonprofit project management software that will make communication easy and efficient for your organization, then Slack is what you are looking for. Slack transforms how organizations communicate by organizing conversations into channels.

Slack’s channels are open to an entire team or those invited to join the channel. However, you can also create private channels for one-on-one conversations using the direct messaging function. Using Slack’s channel is easy and not much different from regular messaging apps.


Slack also offers excellent features, including video calls, voice calls, reminders, and the Slackbot assistant. It also allows integration with other apps like Asana,, Dropbox, Twitter, and Google Drive. 

You can also configure it to monitor your mentions on Facebook, Twitter, and other social networks through specialized channels. 

The paid version offers additional features like group calls, guest access, and permission to customize message and file retention policies. 

The Slack for Nonprofits program offers two discounted pricing plans with the possibility of a free one to eligible organizations. The first option is the pro plan, provided to workspaces with 250 members or less and an 85% discount for workspaces above the member limit. The second option is the Business+ Plan which offers an 85% discount to all nonprofit workspaces. The 85% discount also applies to the Slack Enterprise Grid plan for larger nonprofit organizations.

Best project management software for Individuals in 2023

7. Trello: Free project management tool for nonprofits

Trello is a simple and free project management tool for nonprofits that makes it easy for teams to organize their work neatly from the first stage to the last. Trello can be used by teams of all sizes globally.

Trello also functions as task management software because a project is arranged in cards, lists, and boards. The project cards are the assigned tasks that should be completed, and the task lists keep the cards organized at each stage of the project. Finally, the project boards represent the whole project.

asana vs trello

Trello allows integration with other tools a team could need, including Google Drive, Jira, and Slack. It is also a good project management software for nonprofits because it comes with a non-profit community discount of up to 75% off the paid version list price.

Trello Premium features include unlimited power-ups from the board utilities to repetitive tasks and the opportunity to connect your boards to more than 200 apps and integrations.

Confused between Trello and Asana? Check this detailed kind to end the Trello vs Asana battle.

What should you look for in project management software for nonprofits?

Every nonprofit organization is unique in terms of the projects they take on, the number of employees, and the company structure. So when choosing a project management software for your nonprofit, you need to go for the one that will work best for your organization.

Different project management software will offer different features to help you track your progress and complete projects on time. Here are the three vital ones each organization should ensure their software fulfills:

1. User interface

A well-designed interface is vital for your team and your nonprofit’s donors and partners who use your project management software. A project management platform shares the same rules as a good website. It should be appealing, simple to use, and efficient.

Start with the basics, the outlook, and the visual design. Looks can be deceiving, but for project management platforms, they are everything. If you have a cluttered and confusing interface, users will immediately avoid using it.

Also, your team will embrace a project management software solution with the features they require or those they are familiar with. While you can train your team to use the alternative features in the software, this might take too much time.

For instance, using the traditional Waterfall project management model, you can use software like Microsoft Project. This software allows you to set project timelines and milestones and create Gantt charts to track task progress.

On the other hand, an Agile-centric team can use a card-based task and project management app like Trello, Asana, or This type of project management software lets users create project tasks, assign them to colleagues, and share files easily.

There is no need to invest in project management software that your team has difficulty understanding or uses too much time to figure out how to use. The software should be easy to use and make work easier for your team.

It would help if you also had project management software with customizable interfaces that allow integration with the tools they already find easy to use. That will save you time and resources. For instance, if your team is already using Slack to communicate, look for software that will allow you to connect and continue using it.

Most Agile-based project management software has integrations with commonly-used collaboration apps. For example, sends notifications through Slack whenever it detects activity on cards assigned to you.

2. Communication

Communication is vital in every team, especially for nonprofit teams with globally distributed employees. For this reason, nonprofit project management software should always have quality communication that compliments any other email software you use, for instance, to send mass emails for outreach or drip campaigns. 

A significant number of nonprofit employees are fully remote, which means they operate in different time zones. Hence your project management tool must ensure that your team remains on the same page, despite the distance and difference in working hours.   

It is important to have project management software that offers features like a messaging app and voice and video calls under a SIP account to ensure centralized communication. Such features make information easily accessible to everyone equally.

Centralized Communication for a Modern Workspace

The team communication features also save you much time. For instance, instead of sending trails of time-consuming emails, you can send messages or have quick virtual meetings using the video call option.

Aside from integrating with messaging apps, many nonprofit project management tools allow users to comment on each other’s work. Like Nifty, these project trackers often take the place of messaging apps or email when it comes to project collaboration.

Finally, the best project management software for nonprofits should notify users whenever they’re working on a specific task or indicate its status clearly. For instance, you can comment on a Nifty task to tell others that you’re working on a task, while Nifty notifies users through its built-in notification feature, push notifications, and email alerts. You can also tag individual users if their action is needed on tasks.

3. File sharing

The file-sharing feature in project management software allows your team to share files internally and with other external parties like clients and donors. Having a nonprofit project management software with this feature makes access to information easier for all necessary parties because it is collected, uploaded, and shared on the software.

Different software will have differently designed file-sharing features. Good project management software for nonprofits should ensure file security through passwords and restricted permission. That ensures that shared files can only be opened and viewed by people with authority.

Also, the software should allow real-time editing and file synchronization to avoid sending files back and forth for editing. However, you can also go for software with a robust API, allowing you to customize your file-sharing features and connect to other file-sharing platforms like Google Drive and Dropbox, which let you collaborate on files without having to send any attachments.

In Closing

Every nonprofit looking to complete projects on time should invest in good project management software. Project management software helps the team collaborate on tasks, communicate efficiently, manage resources, and track project progress. 

There are many options for project management software for nonprofits, all with different functionality and advantages. However, you should ensure that the project management your organization settles for will match the organization’s structure, project requirements, and your team’s process.

To ensure you get the best project management software for your nonprofit organization, look at the software’s user interface, communication features, and file-sharing functionality, as discussed above.

Nifty is the easiest-to-use project management software in the world. It will help your team be efficient, allow you to map your processes, and align every stakeholder across objectives to make work more manageable.

👉 Get started with Nifty for free today!


How project management can be used by nonprofits?

Nonprofits can use project management to make sure projects & tasks like creating a new fundraising campaign, organizing an event, or introducing new members are done on time.

What software do nonprofits need?

Preliminary, a nonprofit needs the following software; project management software (like Nifty), donor management software (like Fundraiser), database management software, and social media management software.

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