Managing an office is not an easy task, and to do the job correctly requires the use of the finest and easiest to use office management software tools that both office managers and entry level employees alike can use to up their productivity and ensure smooth office management on each task that occurs.
Given that there are many different types of office management softwares, we decided to break them up by categories: from all in one office management software solutions, collaboration tools, then lastly ad hoc productivity solutions that are beneficial to every office such as time tracking tools, budget tracking software, and tools that are generally built around solving one specific problem or catering to a specific niche.
All in One Office Management Software Tools
Nifty is the best office management software for small, medium and large teams due to its rich feature set and by being incredibly easy to use. Nifty’s features include milestones, tasks (in kanban, scrumban, list, and calendar views), a built in collaboration tool for both group discussions and direct messaging and lastly docs & file management. The result is a truly all-in-one office management solution. Nifty also includes custom fields, time tracking, budget tracking and reporting so office managers can take care of a lot of the back office needs as well. Lastly Nifty is also available in more than 5 languages for offices that are spread across the globe.
Pricing: Nifty has a very generous Free tier that includes access for two active projects, the Starter plan begins at $39/month for a team of 0–10 users, the Pro Plan begins at $79/month for 0-20 users and the Business tier is $124/month for teams up to 50 users with unlimited projects, 1TB of storage and premium features.
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Hive is an excellent choice for an office management solution and assists companies of all shapes and sizes in managing their office operations. Hive’s features include drag and drop task management, a robust email integration, and the ability to prioritize tasks based on due date or the level of importance. Overall companies are happy with Hive and benefit a lot from its client management features.
Pricing: starting at $12/user per month for unlimited projects and messages. Hive also has an enterprise tier that you can find out more details by contacting them
ProofHub is a top-rated team collaboration and project management software tool that is used by more than 85,000 teams and businesses worldwide. Combining powerful features, user-friendly interface, and affordable flat pricing. ProofHub offers a complete project management solution for teams of all sizes. With all the right tools put under one roof, you do not need to use different tools separately. Powerful features like task management, timesheets, online proofing, custom fields, group chat, custom fields, Gantt charts and Kanban boards make it easier for project managers and teams to collaborate effectively and stay updated on projects and tasks at every stage. ProofHub packs more punch for every dollar that you spend on it.
Pricing: ProofHub comes with two pricing plans- Essential plan and Ultimate Control plan. The Essential plan with all Core features is offered at $45/month, billed annually. The Ultimate Control plan with Core features and Premium features is offered at $89/month, billed annually.
Basecamp was the first “new school” workflow management tool and no software list would be completed without including them. Basecamp has basic office management functionality with a feature set including task management, file management and collaboration. Although not feature rich, Basecamp prides themselves in being very easy to use and affordable for mid sized businesses.
Pricing: $99/month flat
Tauria is a communication platform that can help you boost team collaboration without sacrificing your privacy. A great number of tools providing video conferencing services can’t be fully straightforward when it comes to your privacy protection, unlike Tauria that uses the most advanced encryption algorithms to protect your data even from themselves. Using Tauria’s video conferencing services you will have the benefit of holding meetings with up to 100 people, sharing files and recording your meetings to make sure no one misses out, as well as sharing screen, recording calls and chatting in real-time. There’s a possibility to have an encrypted test call even without signing up to make sure this software is what you actually need.
Pricing: Tauria has two pricing plans currently – Standard Tier (Basic) and The Enterprise Plan.The Basic plan is a monthly subscription for $10 and The Enterprise Plan is a customized plan made specifically for your company, details of which will need to be discussed with Tauria’s Sales Team.
Teamwork is a very mature project management and office management solution providing its clients with three core products. 1. Project management solutions, 2. Chat / collaboration tools 3., CRM software. Offices that usually use teamwork tend to focus on the big picture and utilize many of the milestone features. Teamworks other features include, task management, dependencies, recurring tasks and task prioritization so office managers can prioritize their busy schedules.
Pricing: Very limited free tier along with a $10/user a month and $18/user a month depending on feature requirements
Smartsheet is an office management tool mainly used by an enterprise clientele due to the complexity and features that they offer. Smartsheet permits its user to create to-do lists, prioritize tasks, manage and create milestones via a gantt chart, and robust spreadsheet functionality.
Pricing: Starts at $14/user per month with a more feature rich package beginning at $25/user a month. They also have an enterprise tier that you can contact their sales team to learn more about.
Float is a resource management platform that helps office managers ensure they are allocating their staff appropriately and maximizing their productivity. Float is used by small teams and enterprises alike. Their feature set includes resource management, scheduling, mature calendar + integrations and task assignment.
Pricing: Starts at $6/user per month with a more feature rich option beginning at $10/user per month.
ClickUp is an all in one workflow and office management solution used by mainly small and medium sized businesses. ClickUp is incredibly feature rich and offers features ranging from, milestone creation, task management and proofing. ClickUp has developed a real niche as a project management solution used by many agencies by constantly offering very generous promotions to acquire new customers.
Pricing: They have a very generous free tier and pricing starts at $5/user a month for the basic plan
With over 125,000 customers, monday.com is a work operating system (Work OS) that lets organizations of any size run all aspects of their work on one platform. monday.com’s low-code/ no-code building blocks — such as apps or integrations— allow companies to use the Work OS for everything from CRM, marketing, sales, R&D, and more.
monday.com’s latest building block, workdocs, let teams manage, share, and work on ideas in real-time without disturbing each other. The document management building block boosts collaboration and productivity with live objects that update in real-time whenever the data changes. This means users can embed any monday element, such as widgets, charts and views into documents, so all team members stay updated.
Pricing: 0$ for individual usage, 8$ Basic plan, 10$ Standard, and 16$ Pro. Customizable offerings for Enterprise.
Slack is the most popular workflow collaboration tool used by more than a million businesses across the globe. Slack lets users create different slack channels so conversations can remain specific to the necessary line of work, whether it be marketing, engineering etc. Slack also has its own digital ecosystem that encourages integrations with many of its workflow and project management partners to complete the work that is unable to be done by just chatting with one another.
Pricing: Slack has a free option and a $6.67/user a month and $12.50/user a month depending on feature requirements
12. Microsoft Teams
Teams is also an incredibly popular collaboration and video chatting platform used by teams across the globe as an office management solution. Teams’ also comes with native translations options making it a great choice for companies working with teams that speak many different languages. Teams features include, video chatting, collaboration and instant messaging and the ability to link directly to your outlook calendar for meeting invites.
Pricing: Very limited free tier than pricing begins at $5, $12.50 and $20 a user a month depending on feature requirements
13. Troop Messenger
Troop is a popular platform and slack alternative that is mainly focused on helping teams collaborate and direct message each other on a more professionally focused platform. One large benefit to Troop is that it is more company specific eliminating much of the noise that comes with many popular Slack community channels.
Pricing: $2.50/user a month and $5/user a month depending on feature requirements
14. Google Hangouts
Hangouts is the internal communication option provided to teams that are currently operating on the Google Suite of services (Gmail, Docs, Sheets etc.) Hangouts is very simple and has the option to be an add-on to one’s google inbox enabling users to have access to direct messaging their peers directly out of their gmail inbox. One can also begin a video call on hangouts and have up to 100 participants on each scheduled meeting.
Pricing: Free to generate meeting links and included for any g suite accounts.
NuovoTeam Push-to-talk app is a reliable, effortless, and ultrafast communication and productivity suite designed to empower the on-field workforce with enhanced productivity, streamlined communication, and operational output. It also makes it easy for all the workforce to communicate by consolidating a unified corporate directory.
The impulsive and clutter-free interface allows the participants to switch their cell phones from voice transmission to voice reception and initiate a PTT simultaneously. With the ultrafast communication technology, the participants can speak one at a time. The voice message will broadcast live on the other end, no matter if one participant or a group of participants.
Moreover, the PTT messages will be saved on the application for future playback to forward to any contact or delete. All the PTT messages exchanged are encrypted end-to-end, mitigating any contingent data breach. NuovoTeam push-to-talk also allows privacy-focused location tracking for on-field employees in real-time to ensure that the workforce is at the destined locations as expected by the organization.
Pricing: Starting at $3/user per month for unlimited Features like PTT, Corporate Directory, location tracking and clock in/out.
Facebook which is technically the most downloaded and used app in the world also has a office management solution known as Facebook workplace. Workplace lets teams collaborate, speak to one another, over video call or direct messaging and has a very cool file sharing component integrating to thousands of other workflow solutions.
Pricing: Their is a limited free tier, with the basic plan starting at $4/user a month as well as an enterprise package beginning at $8/user a month
Zoom is a pandemic favorite and the world’s leading video platform for businesses everywhere. Teams love how you can record zoom meetings and have remote control screen access when meeting with peers and clients. The raise your hand feature is great for teachers and webinars so the moderator can conduct the video call in an orderly fashion.
Pricing: Limited free tier and a $14.99, $19.99 and $30/user a month plan depending on the necessary feature requirements
Whereby is a personal favorite of mine and the easiest to use video collaboration software on the market. All a user needs to do is go to Wherebys’ website, create their own personal meeting link and send that link to friends, coworkers or colleagues to have them join you on a video chat. The mobile apps work seamlessly and this can be a great alternative to Zoom for teams looking to save money on some of their office management software.
Pricing: Very generous free tier and a $14.99 a month plan for your team.
BlueJeans Network is the most advanced way to enable video conferencing in the workplace or on the road. The goal of Blue Jeans is to make video as easy and pervasive as audio communications and create visual experiences that people love. While the audience that uses BlueJeans has expanded to businesses of all sizes, our core customers are enterprises who need reliability, security, and scale they can trust. Our customer list includes some of the world’s leading brands including Facebook, Red Hat, Viacom, LinkedIn and thousands of other companies.
Pricing: $9.99/user a month and $13.99/user a month depending on feature requirements
Chanty is a simple and fast team chat designed to boost collaboration in teams of all business segments. Using Chanty is as simple as pie and very easy for any office manager to onboard. Chanty makes collaboration smarter and saves you time, money and headaches by being a reliable source to store all internal communication.
Pricing: Free tier and $3/user a month
Ad Hoc Office Management Software Tools
Helpjuice provides knowledge base software that makes it simple to create, organize, and share all of your office documentation from one central location. With their Google-like search, it’s easy for everyone in the office to find the information and documents they need, when they need it. Not only that, but employees can comment on documents in real-time to open up new ways to collaborate with each other.
Pricing: Their pricing starts at $120/month for 4 users and goes up to $369/month for unlimited users. All plans come unlocked with all of Helpjuice’s features, free customization, and a free 14-day trial.
Toggle is a very easy to use time tracking application whose features serve as another essential office management software. Toggle enables teams to track invoices, track time on specific tasks and print out reports for time tracked by employees throughout your organization.
Pricing: They have a very generous free tier for teams up to 5 users than pricing begins at $10/user a month and tops out at $20/user a month if you would like all of their premium features
Automate is a Zapier alternative that enables teams to automate cloud applications by connecting them via different end points. Unlike Zapier, Automate is typically used by larger companies and is more of an enterprise solution. Teams that use Automate can create tasks and mirror them on the different workflow systems they use as well share documents and collaborate with one another.
Pricing: They have a pretty generous free tier, than pricing begins at $9.99/user a month for their basic plan, $19.99/user a month for the professional plan, $39/mo for the startup plan, $79/mo for the growth plan and $159/mo for the business plan
Harvest is an easy to use time tracking tool that is very popular for professional office managers. Harvest tems can track their time across their desktop and mobile devices, as well as generate invoices via time logged, complete timesheets, monitor time tracked among employees and handle billable rates via custom solutions.
Pricing: They have a free tier and than pricing begins at $12/user a month
Expensify is an invoice solution must have for any company that trusts its employees or contractors to submit invoices and get reimbursed. Expensify enables office managers and HR departments to clearly track all billable matters and if they would like to provide their employees with an expensify charge card to handle all project and necessary business expenses.
Pricing: Starts at $4.99/mo for individuals and $9/mo for groups
Mattermost is an excellent open source platform for any organization that prioritizes security and custom features. With the right implementation and set up team companies can customize Mattermost to satisfy all of their requirements and then some. (This solution is generally used by enterprises and government organizations)
Pricing: They have a free option than pricing beings at $3.35/user a month and can top out at $8.25/user a month
Box is one of the most popular and used content management solutions that is currently being used to some extent by 90% of fortune 500 brands. Box is incredibly easy to use and lets the entire organization from marketing, sales to HR see all necessary internal company docs in one central location. Box is also known to be a pioneer in cloud security alleviating concerns for many office managers transitioning off of an existing on-premise platform.
Pricing: They have a free plan, then $5/user a month for a business starter or $15/user a month for a feature rich business plan.
Notion is the all-in-one office management software that combines notes, docs, and wikis making them all customizable. Tens of thousands of teams and companies around the world use it to collaborate, stay informed, and get more done together. Notion is great for personal use and the company recommends taking advantage of its templates when getting started.
Pricing: They have a free plan, then $5/user a month on the Personal Pro package and $10/user/month on the Team tier.
Clockify is a suitable alternative to Harvest and Toggle and although the newest time tracking software out of the bunch it’s certainly not lacking in popularity. Clockify’s core features include time tracking, billing, time log reporting and the ability to track time on individual tasks than send invoices directly to clients or contractors.
Pricing: They only have a free option
Timely is the world’s first automatic time tracking app, developed by Vikings in Norway. Timely helps 5,000 companies across 160 countries stay connected with their workforce and report accurately on their business — covering payroll, project management, team management and capacity planning. By automating timesheet admin, Timely frees teams for the important work that matters. Offering strict user-level privacy by design, it’s a tracking tool that employees actually trust.
Pricing: Starts at $8/user/month for the Starter plan, $14/user/month for the Premium plan and $20/user/month for the unlimited option