Managing an office is a challenging task. To manage an office correctly requires the use of strategic and efficient office management software tools.
We’re talking about tools that office managers and entry-level employees can use to increase productivity and ensure smooth office management on every task.
Given that there are many different types of office management softwares, we decided to break them into categories, from all-in-one office management solutions and collaboration to ad-hoc productivity and time-tracking tools. These are generally built around solving problems around a specific niche.
What are the top office management software tools?
1. Nifty (Best office management software)
Nifty is the best office management software for small, medium, and large teams due to its rich feature set and incredibly easy to use. Nifty’s features include milestones, tasks (in kanban, scrumban, list, and calendar views), a built-in collaboration tool for group discussions and direct messaging, and lastly, docs & file management.
The result is a truly all-in-one office management solution. Nifty also includes custom fields, time tracking, budget tracking, and reporting, so office managers can also take care of many back-office needs. Lastly, Nifty is also available in more than five languages for offices that are spread across the globe.
- Nifty offers a generous free forever plan with unlimited users, tasks, and guests.
- The next tier up is the starter plan at $5/user/month with custom fields + time tracking.
- The Pro Plan begins at $10/user/month and includes everything in the starter plus automations and cross-project overviews.
- And a truly unlimited plan with Custom Roles + Permissions, Team Workloads, Microsoft SSO, and more for $16/user/month.
Compare all Nifty pricing plans in detail here
Get 15% off any plan for life using code: OFFICEWORK15
Hive is an excellent choice for an office management solution and assists companies of all shapes and sizes in managing their office operations. Hive’s features include drag and drop task management, a robust email integration, and the ability to prioritize tasks based on due date or the level of importance. Overall companies are happy with Hive and benefit a lot from its client management features.
Pricing: starting at $12/user per month for unlimited projects and messages. Hive also has an enterprise tier that you can find out more details by contacting them
ProofHub is a top-rated team collaboration and project management software tool that is used by more than 85,000 teams and businesses worldwide. Combining powerful features, user-friendly interface, and affordable flat pricing. ProofHub offers a complete project management solution for teams of all sizes. With all the right tools put under one roof, you do not need to use different tools separately. Powerful features like task management, timesheets, online proofing, custom fields, group chat, custom fields, Gantt charts and Kanban boards make it easier for project managers and teams to collaborate effectively and stay updated on projects and tasks at every stage. ProofHub packs more punch for every dollar that you spend on it.
Pricing: ProofHub comes with two pricing plans- Essential plan and Ultimate Control plan. The Essential plan with all Core features is offered at $45/month, billed annually. The Ultimate Control plan with Core features and Premium features is offered at $89/month, billed annually.
Basecamp was the first “new school” workflow management tool and no software list would be completed without including them. Basecamp has basic office management functionality with a feature set including task management, file management and collaboration. Although not feature rich, Basecamp prides themselves in being very easy to use and affordable for mid sized businesses.
Pricing: $99/month flat
Tauria is a communication platform that can help you boost team collaboration without sacrificing your privacy. A great number of tools providing video conferencing services can’t be fully straightforward when it comes to your privacy protection, unlike Tauria that uses the most advanced encryption algorithms to protect your data even from themselves. Using Tauria’s video conferencing services you will have the benefit of holding meetings with up to 100 people, sharing files and recording your meetings to make sure no one misses out, as well as sharing screen, recording calls and chatting in real-time. There’s a possibility to have an encrypted test call even without signing up to make sure this software is what you actually need.
Pricing: Tauria has two pricing plans currently – Standard Tier (Basic) and The Enterprise Plan.The Basic plan is a monthly subscription for $10 and The Enterprise Plan is a customized plan made specifically for your company, details of which will need to be discussed with Tauria’s Sales Team.
Teamwork is a very mature project management and office management solution providing its clients with three core products. 1. Project management solutions, 2. Chat / collaboration tools 3., CRM software. Offices that usually use teamwork tend to focus on the big picture and utilize many of the milestone features. Teamworks other features include, task management, dependencies, recurring tasks and task prioritization so office managers can prioritize their busy schedules.
Pricing: Very limited free tier along with a $10/user a month and $18/user a month depending on feature requirements
ClickUp is an all-in-one productivity tool that teams of any size and across different industries turn to for a powerful work management solution. It’s completely customizable and offers a feature-rich experience to manage your workload, monitor project updates, create beautiful Docs, and communicate with the team.
Designed for collaboration, it ensures everyone in your Workspace can comment, edit, and work on tasks at the same time, without overlap. Plus, ClickUp integrates with over 1,000 tools to further streamline your processes.
Pricing: Add unlimited members and tasks with 100 MB of storage on the Free Forever Plan, and access more advanced features with paid plans starting at $5
SmartTask is an all-in-one office management software tool well-known for its extremely simple user experience. It helps you manage workflows, projects, sales processes and offers task management, project management, team collaboration, time tracking, CRM, analytics, and reporting features. It allows you to manage tasks with the list, board, calendar, and timeline views, collaborate on tasks, set project milestones, create project portfolios, analyze projects, track inquiries, view sales analytics, and create custom charts.
Pricing: It offers a great free plan with unlimited users and most of the features, while its paid plan starts at $5 per user per month.
Infinity is a fully flexible work management platform where you can organize all of your projects and tasks in one place, customize all your work to your liking, and smoothly collaborate with your team. It offers 6 different views for your data, over 20 attributes you can use however you want, and automations that make saving time easy and routine tasks a thing of the past. Thanks to its flexibility, anyone can use Infinity: marketing agencies, project managers, entrepreneurs, development teams, accountants, educators, freelancers, real estate companies, etc.
Pricing: Infinity’s currently offering lifetime deals, starting at $149 for 5 members.
With over 125,000 customers, monday.com is a work operating system (Work OS) that lets organizations of any size run all aspects of their work on one platform. monday.com’s low-code/ no-code building blocks — such as apps or integrations— allow companies to use the Work OS for everything from CRM, marketing, sales, R&D, and more.
Monday.com’s latest building block, workdocs, let teams manage, share, and work on ideas in real-time without disturbing each other. The document management building block boosts collaboration and productivity with live objects that update in real-time whenever the data changes. This means users can embed any monday element, such as widgets, charts and views into documents, so all team members stay updated.
Pricing: 0$ for individual usage, 8$ Basic plan, 10$ Standard, and 16$ Pro. Customizable offerings for Enterprise.
Slack is the most popular workflow collaboration tool used by more than a million businesses across the globe. Slack lets users create different slack channels so conversations can remain specific to the necessary line of work, whether it be marketing, engineering etc. Slack also has its own digital ecosystem that encourages integrations with many of its workflow and project management partners to complete the work that is unable to be done by just chatting with one another.
Pricing: Slack has a free option and a $6.67/user a month and $12.50/user a month depending on feature requirements
Appointlet is an online scheduling tool that helps individuals and businesses streamline their appointment scheduling.No matter your role, you simply can’t avoid setting appointments or meetings.
Besides scheduling meetings, Appointlet allows you to manage your appointments — all from a single dashboard easily. No matter how many meetings you’ve set, managing them is easy, thanks to Appointlet’s user-friendly interface. You don’t need to be tech-savvy to get the best out of the scheduler.
For example, all you need for people to book an appointment with you is to share a link to your scheduling page. It’s that simple. This eliminates the “email ping pong” that plagues most appointment setting processes, thereby saving you a lot of time (and headaches).
Pricing: You can either opt for the forever free plan, which comes with tons of features (like unlimited meetings), or the premium plan that will only set you back $8/month. The premium plan gives you total control over the scheduling process.
13. Troop Messenger
Troop is a popular platform and slack alternative that is mainly focused on helping teams collaborate and direct message each other on a more professionally focused platform. One large benefit to Troop is that it is more company specific eliminating much of the noise that comes with many popular Slack community channels.
Pricing: $2.50/user a month and $5/user a month depending on feature requirements
14. Google Hangouts
Hangouts is the internal communication option provided to teams that are currently operating on the Google Suite of services (Gmail, Docs, Sheets etc.) Hangouts is very simple and has the option to be an add-on to one’s google inbox enabling users to have access to direct messaging their peers directly out of their gmail inbox. One can also begin a video call on hangouts and have up to 100 participants on each scheduled meeting.
Pricing: Free to generate meeting links and included for any g suite accounts.
NuovoTeam Push-to-talk app is a reliable, effortless, and ultrafast communication and productivity suite designed to empower the on-field workforce with enhanced productivity, streamlined communication, and operational output. It also makes it easy for all the workforce to communicate by consolidating a unified corporate directory.
The impulsive and clutter-free interface allows the participants to switch their cell phones from voice transmission to voice reception and initiate a PTT simultaneously. With the ultrafast communication technology, the participants can speak one at a time. The voice message will broadcast live on the other end, no matter if one participant or a group of participants.
Moreover, the PTT messages will be saved on the application for future playback to forward to any contact or delete. All the PTT messages exchanged are encrypted end-to-end, mitigating any contingent data breach. NuovoTeam push-to-talk also allows privacy-focused location tracking for on-field employees in real-time to ensure that the workforce is at the destined locations as expected by the organization.
Pricing: Starting at $3/user per month for unlimited Features like PTT, Corporate Directory, location tracking and clock in/out.
Facebook which is technically the most downloaded and used app in the world also has a office management solution known as Facebook workplace. Workplace lets teams collaborate, speak to one another, over video call or direct messaging and has a very cool file sharing component integrating to thousands of other workflow solutions.
Pricing: Their is a limited free tier, with the basic plan starting at $4/user a month as well as an enterprise package beginning at $8/user a month
Zoom is a pandemic favorite and the world’s leading video platform for businesses everywhere. Teams love how you can record zoom meetings and have remote control screen access when meeting with peers and clients. The raise your hand feature is great for teachers and webinars so the moderator can conduct the video call in an orderly fashion.
Pricing: Limited free tier and a $14.99, $19.99 and $30/user a month plan depending on the necessary feature requirements
Whereby is a personal favorite of mine and the easiest to use video collaboration software on the market. All a user needs to do is go to Wherebys’ website, create their own personal meeting link and send that link to friends, coworkers or colleagues to have them join you on a video chat. The mobile apps work seamlessly and this can be a great alternative to Zoom for teams looking to save money on some of their office management software.
Pricing: Very generous free tier and a $14.99 a month plan for your team.
BlueJeans Network is the most advanced way to enable video conferencing in the workplace or on the road. The goal of Blue Jeans is to make video as easy and pervasive as audio communications and create visual experiences that people love. While the audience that uses BlueJeans has expanded to businesses of all sizes, our core customers are enterprises who need reliability, security, and scale they can trust. Our customer list includes some of the world’s leading brands including Facebook, Red Hat, Viacom, LinkedIn and thousands of other companies.
Pricing: $9.99/user a month and $13.99/user a month depending on feature requirements
Chanty is a simple and fast team chat designed to boost collaboration in teams of all business segments. Using Chanty is as simple as pie and very easy for any office manager to onboard. Chanty makes collaboration smarter and saves you time, money and headaches by being a reliable source to store all internal communication.
Pricing: Free tier and $3/user a month
Ad Hoc Office Management Software Tools
Helpjuice provides knowledge base software that makes it simple to create, organize, and share all of your office documentation from one central location. With their Google-like search, it’s easy for everyone in the office to find the information and documents they need, when they need it. Not only that, but employees can comment on documents in real-time to open up new ways to collaborate with each other.
Pricing: Their pricing starts at $120/month for 4 users and goes up to $369/month for unlimited users. All plans come unlocked with all of Helpjuice’s features, free customization, and a free 14-day trial.
Toggle is a very easy to use time tracking application whose features serve as another essential office management software. Toggle enables teams to track invoices, track time on specific tasks and print out reports for time tracked by employees throughout your organization.
Pricing: They have a very generous free tier for teams up to 5 users than pricing begins at $10/user a month and tops out at $20/user a month if you would like all of their premium features
Automate is a Zapier alternative that enables teams to automate cloud applications by connecting them via different end points. Unlike Zapier, Automate is typically used by larger companies and is more of an enterprise solution. Teams that use Automate can create tasks and mirror them on the different workflow systems they use as well share documents and collaborate with one another.
Pricing: They have a pretty generous free tier, than pricing begins at $9.99/user a month for their basic plan, $19.99/user a month for the professional plan, $39/mo for the startup plan, $79/mo for the growth plan and $159/mo for the business plan
Harvest is an easy to use time tracking tool that is very popular for professional office managers. Harvest tems can track their time across their desktop and mobile devices, as well as generate invoices via time logged, complete timesheets, monitor time tracked among employees and handle billable rates via custom solutions.
Pricing: They have a free tier and than pricing begins at $12/user a month
Expensify is an invoice solution must have for any company that trusts its employees or contractors to submit invoices and get reimbursed. Expensify enables office managers and HR departments to clearly track all billable matters and if they would like to provide their employees with an expensify charge card to handle all project and necessary business expenses.
Pricing: Starts at $4.99/mo for individuals and $9/mo for groups
Mattermost is an excellent open source platform for any organization that prioritizes security and custom features. With the right implementation and set up team companies can customize Mattermost to satisfy all of their requirements and then some. (This solution is generally used by enterprises and government organizations)
Pricing: They have a free option than pricing beings at $3.35/user a month and can top out at $8.25/user a month
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Box is one of the most popular and used content management solutions that is currently being used to some extent by 90% of fortune 500 brands. Box is incredibly easy to use and lets the entire organization from marketing, sales to HR see all necessary internal company docs in one central location. Box is also known to be a pioneer in cloud security alleviating concerns for many office managers transitioning off of an existing on-premise platform.
Pricing: They have a free plan, then $5/user a month for a business starter or $15/user a month for a feature rich business plan.
Notion is the all-in-one office management software that combines notes, docs, and wikis making them all customizable. Tens of thousands of teams and companies around the world use it to collaborate, stay informed, and get more done together. Notion is great for personal use and the company recommends taking advantage of its templates when getting started.
Pricing: They have a free plan, then $5/user a month on the Personal Pro package and $10/user/month on the Team tier.
Clockify is a suitable alternative to Harvest and Toggle and although the newest time tracking software out of the bunch it’s certainly not lacking in popularity. Clockify’s core features include time tracking, billing, time log reporting and the ability to track time on individual tasks than send invoices directly to clients or contractors.
Pricing: They only have a free option
Timely is the world’s first automatic time tracking app, developed by Vikings in Norway. Timely helps 5,000 companies across 160 countries stay connected with their workforce and report accurately on their business — covering payroll, project management, team management and capacity planning. By automating timesheet admin, Timely frees teams for the important work that matters. Offering strict user-level privacy by design, it’s a tracking tool that employees actually trust.
Pricing: Starts at $8/user/month for the Starter plan, $14/user/month for the Premium plan and $20/user/month for the unlimited option
ScreenRec is the best screen recording tool on the market. This free lightweight app allows you to record any area of your computer screen with a mic and computer audio as well as a webcam overlay.
ScreenRec makes it incredibly easy to asynchronously communicate with coworkers and collaborators thanks to the instant link-sharing feature. takes the stress, worry, and wasted time out of collaborating with coworkers and team members.
Pricing: ScreenRec is free forever! Simply download the app, create a free account, and you’re good to go.