When running a business, there are many tasks that your employees will need to complete to engage in a productive workday. These tasks tend to blend together, and if you’re not incredibly organized, you might struggle to remember what needs to be done and when it needs to be done.
That’s why some business owners are adopting project scheduling software, making these platforms an integral part of their modern tech stack. These tech stacks often feature social media scheduling software like HootSuite, CRM systems like SalesForce, email marketing solutions like Constant Contact, or integration platforms like Leadsbridge that bring them all together.
But with so many options, how can you ensure that you invest in the right project scheduling software? What are the best platforms on the market in 2022?
As for which is the best project scheduling software, you can read a lot of different opinions on forums like Quora or Wikiask. It should be noted that the term “best” is incredibly subjective, as everyone has different criteria. However, several industry leaders can be singled out, which is why we created this list of the eight best project scheduling software solutions on the market today.
Which of these platforms can meet your needs? Read on to find out.
How we picked the best project scheduling software
When compiling a list like this, it’s important to work off a specific list of criteria.
For this list, we examined four key areas.
First, we looked at the user interface and the ease of working on the platform. Secondly, we examined the user experience, as this can help you understand whether or not you’ll be happy investing in such a service. Then we looked at the various tech stack integrations available on each platform and the pricing of each service.
8 Best Project Scheduling Software in 2023
Nifty is a project management OS that allows teams to consolidate their goals and actions from one centralized platform. This service has been adopted by many top companies and institutions, including Verizon, IBM, L’Oreal, and New York University (NYU).
It won several awards in 2022 on the G2 platform, including best usability, easiest setup, easiest to use, and best support. The users of G2 also cited Nifty as being a small business leader.
Important Nifty features
Some vital features of Nifty include:
- Automated reporting across all team activities and projects
- The ability to set timelines and big-picture goals as a means of building alignment within your team
- A collaboration feature that allows teams to prioritize, organize, and track their daily tasks in detail.
- The creation of a knowledge hub that can educate team members and allow them to gather real-time feedback
- The ability to create wikis and docs that can be shared with anyone
- Native form construction that allows you to capture data from prospects and automatically schedule tasks associated with these new leads
Why we included Nifty in this project scheduling software list
Nifty was included in this exclusive list because of its ability to bring teams together on one centralized platform. It has many winning integrations, comes reasonably priced, and has garnered excellent reviews and awards from satisfied customers.
Nifty User Interface (UI)
Nifty has a clean and simple-to-use interface with a convenient and easy-to-navigate side menu that lists out all of your features and projects for efficient access and use.
As you can see in the image above, you can create different portfolios and campaigns in the menu that your entire team can easily navigate.
Nifty’s overall user experience (UX)
Nifty has 413 reviews on the G2 platform, with an impressive audience score of 4.7 out of 5. Users describe it as an incredible experience that matches convenience with reliability and makes life easier.
Nifty can integrate many of your favorite apps into one convenient platform, featuring some big names that include but are not limited to:
- Microsoft Suite
- Google Drive
- Google Calendar
- Google Docs
There are more than 2,000 potential Nifty integrations through the Zapier platform.
- Free: $0 for unlimited users and two projects
- Starter: $5 per user per month with 40 projects
- Pro: $10 per user per month with 100 projects
- Business: $16 per user per month with unlimited projects
- Enterprise: A fully unlimited experience with a dedicated sales manager. Contact Nifty for pricing information
monday.com is a widely known project management and scheduling solution that emphasizes a simple user experience and collaboration features that can pulverize data silos and keep a company connected.
The platform is also incredibly customizable, meaning that any company that chooses this solution can make it their own and fit it to their needs.
Important monday.com features
Part of the reason why monday.com has become such an institution in the project management world is its list of features. This includes:
- Automating simple scheduled tasks and creating new tasks when parameters are met
- File management for enhanced organization and real-time sharing
- Intuitive and customizable dashboards
- Shared documents
- View customization, including Gantt charts and Kanban boards, among others
Why we included monday.com in this project scheduling software list
monday.com was included for more than simple name value. This service earned its reputation through customization features, a drag-and-drop interface, and various views.
monday.com User Interface (UI)
The user interface for monday.com is simple, attractive, and easy to use.
You can customize your interface, creating new dashboards as needed that can then be shared among your team. An easy-to-understand sidebar menu on the left is marked by icons, as seen in the image above.
monday.com’s overall user experience (UX)
monday.com’s impressive list of features can also be one of its drawbacks. The basic features are relatively simple to master, but there can be a steep learning curve for beginners when you get around to some of the more advanced functions.
Still, the drag-and-drop feature is super helpful and makes it easy to use at a base level.
monday.com has several integrations with big-name apps, including but not limited to
- Google Drive
- Google Calendar
It also works through Zapier, allowing for thousands of integrations.
monday.com has a limited free option and four paid plans that start at $8 per “seat” per month.
These plans are:
- Individual: $0 for up to two seats
- Basic: $8 per seat per month
- Standard: $10 per seat per month
- Pro: $16 per seat per month
- Enterprise: Contact monday.com for pricing information
It includes colorful, customizable project spaces that allow you to manage resources effectively.
Important ClickUp features
ClickUp users can enjoy a wealth of excellent features, including:
- Resource management in the form of time tracking and workload tracking
- Meeting templates that allow you to track team interactions
- Integrations with calendar apps that will enable you to sync personal calendars with the platform
- Customizable templates
- Real-time collaboration space through boards and comments on tasks
Why we included ClickUp in this project scheduling software list
ClickUp was included on this list because it allows you to schedule out work in a personalized way and include your employees with customized notifications. It’s a collaborative space with easily trackable interactions and integrates seamlessly with popular outside calendar platforms for a more convenient scheduling experience.
ClickUp User Interface (UI)
The ClickUp user interface is simple and open. You can customize your view as a Kanban Board, a calendar, or a list, among others.
The clean layout features side and top menus that let you seamlessly move through the various boards and tasks you have on your desk at any moment. There’s also a convenient spot for notifications at the top of the page.
ClickUp’s overall user experience (UX)
For simple project scheduling, ClickUp is an easy choice to learn and use. The ability to personalize your notification methods also comes in handy, though the mobile app can be difficult for beginners.
Some of the more advanced customization options can also cause issues for beginners.
ClickUp has several integrations with popular platforms, including but not limited to:
- G Suite
- Apple Calendar
- Google Calendar
You can also use Zapier to create thousands of integrations with ClickUp.
ClickUp is a moderately priced project management solution with a free option and four paid tiers.
ClickUp’s plans include the following:
- Free: $0 and unlimited tasks
- Unlimited: $5 per user per month
- Business: $12 per user per month
- Business Plus: $19 per user per month
- Enterprise: Contact ClickUp for pricing information
Runn is a project scheduling platform specifically designed for software and IT teams. It has time tracking and forecasting features that make it a big contender on this list.
Important Runn features
Runn has a variety of effective features, which include:
- Project planning from beginning to end
- Powerful project forecasting that helps you set realistic goals and monitor the success
- Timesheets for time tracking on specific tasks
- Resource Scheduling
- Capacity management to ensure that work is evenly distributed
- Reporting features that allow you to monitor progress and goals
Why we included Runn in this project scheduling software list
Runn was included on this selective list because of the ease of scheduling when working on this platform. It uses a drag-and-drop interface to create a project’s various phases and allocations. You can also create and monitor milestones, budgets, notes, and more.
The charts and reports that can be compiled within Runn update themselves in real-time. This feature gives you a great sense of your team’s capacity.
Runn User Interface (UI)
Runn’s user interface is geared specifically toward schedule management and forecasting, giving you a bird’s eye view of your team and what they have on their plates at the moment.
As shown in the image above, team members’ names are listed on the side. You can then see how much of their time is taken up, when they’re off, and how much time they have free.
Runn’s overall user experience (UX)
The UI is super clean, making for an easy-to-use experience, but a lack of customization options hurt this platform. For example, you need help to keep notes on your various projects or even customize the colors on your dashboard.
While scheduling is built into the platform, it doesn’t come with time tracking. That can be achieved when using an integration.
Runn has a series of integrations, including:
You can also build your own integrations using Runn’s API.
Runn has a free option for up to five people with unlimited projects. It also has two paid tiers.
Runn’s pricing tiers include:
- Free: $0 for up to five people
- Pro: $10 per person managed per month
- Enterprise: Contact Runn for pricing information
Forecast is a project scheduling software solution that strongly emphasizes capacity planning. It’s a simple software that combines project management and resource management with planning in both the long and short term.
It’s used in more than 40 countries worldwide.
Important Forecast features
Some of the most important forecast features include:
- AI that alerts you when projects are falling off track
- Customizable dashboards
- Report generation
- Scrum, Kanban, and Gantt views for scheduling
- Resource planning, including capacity planning
Why we included Forecast in this project scheduling software list
While not a huge powerhouse like some of the other options on this list, Forecast brings simplicity and personalization to the forefront. It strongly emphasizes capacity planning, which is one of the most important features when plotting any project.
Forecast User Interface (UI)
Forecast has a simple and open user interface that shows your team members on the left-hand side and their capacity on the right, highlighted in green and red.
These individual employee menu options can be expanded for a more detailed breakdown of their tasks and schedules.
Forecast’s overall user experience (UX)
Forecast has an overall positive user experience, with an intuitive design that is easy to pick up and view. It’s also very easy to add notes to your tasks and can be customized to give you a long or short-term view of your team and how their time is allocated.
Forecast has 30 different integrations, including but not limited to the following:
- Google Calendar
- Google Drive
- MS Excel
- MS Teams
Forecast has three paid tiers and no free option. The lowest-priced option has a minimum of 10 seats.
Forecast’s pricing tiers include:
- Lite: $29 per seat per month with a minimum of 10 seats
- Pro: Contact Forecast for pricing
- Plus: Contact Forecast for pricing
6. Microsoft Project
One of the oldest options on this list, Microsoft Projects, is part of the Microsoft suite of services and comes with that reliable name brand attached. It was created more than 35 years ago to help businesses keep track of their projects and tasks.
Important Microsoft Project features
Some of the important features of Microsoft Project include:
- Cloud-based and on-premise options
- Resource management options
- Seamless integration with Microsoft Teams
- Interactive roadmaps
Why we included Microsoft Project in this project scheduling software list
Microsoft Project is a reliable name in the PM industry. It comes as part of the popular MS Office 365 bundle, which many companies use and many employees are already trained on. It combines the functionality of MS Excel with project management tools, including a Gantt chart generator that can help produce timelines.
Microsoft Project User Interface (UI)
The user interface for Microsoft Project is organized with a sidebar menu that can be expanded, but it can be busy and overwhelming at first glance.
Gathering information on your teams, initiating chats, and even reviewing activities with a simple click is easy.
Microsoft Project’s overall user experience (UX)
While this is a trusted name in the project scheduling world, it carries a steep learning curve and is only recommended for Microsoft Office experts.
Microsoft Project integrations
Microsoft Project integrates with the Microsoft suite of services, including:
Microsoft Project Pricing
Microsoft Project has three monthly cloud-based tiers with no free option.
The tiers for this solution are:
- Project Plan 1: $10 per user per month
- Project Plan 3: $30 per user per month
- Project Plan 5: $55 per user per month
ProjectManager.com is an award-winning software used by companies and institutions like Brookstone, Ralph Lauren, Volvo, and even NASA. It’s especially useful for teams that have to manage multiple projects simultaneously.
Important ProjectManager.com features
Some of the core features of ProjectManager.com com include:
- Real-time reporting
- Gantt chart creation
- Task management
- Timesheet management
- Expense management
- Workload capacity planning
Why we included ProjectManager.com in this project scheduling software list
ProjectManager.com was chosen for this list because it’s a flexible multilingual solution that allows you to track the time your teams spend on tasks and their various expenses.
ProjectManager.com User Interface (UI)
The user interface for ProjectManager.com is open and attractive, with much room for customization.
There’s an icon menu on the left-hand side where users can drag and drop elements into the Kanban board on the right.
ProjectManager.com’s overall user experience (UX)
ProjectManager.com is simple and easy to use, thanks to a drag-and-drop interface that anyone can pick up immediately.
When it comes to integrations, there are several native connections, including:
- Google Drive
- Google Calendar
- Microsoft Office
- Microsoft Project
The software is also included on Zapier, where you can access hundreds of additional integrations.
ProjectManager.com has three paid tiers and no free option.
The pricing tiers for this service are:
- Team: $13 per user per month
- Business: $24 per user per month
- Enterprise: Contact ProjectManager.com for pricing information
Last on our list, ActiveCollab is a project scheduling platform specifically designed for small teams. It has a simple interface and effective features that earn its place here.
Important ActiveCollab features
Some notable ActiveCollab features include:
- Time management
- Resource management
- Ability to add notes
- Real-time collaborative chat
- Client management
- Drag-and-drop task lists
Why we included ActiveCollab in this project scheduling software list
ActiveCollab was included on this list because it’s a solid choice for small businesses looking for a simpler tool. The sample projects offered with this platform are specifically designed for newcomers to the project management space who want to grow their companies.
ActiveCollab User Interface (UI)
ActiveCollab’s user interface is incredibly simple and easy to learn.
As you can see in the image above, you have a sidebar menu on the left and a simple, bright, open Kanban board on the right with all tasks laid out clearly according to where they are in the editorial process.
ActiveCollab’s overall user experience (UX)
ActiveCollab offers a simple user experience that is perfect for newcomers who have never previously worked with a project management platform. It’s easy to navigate between projects, and all features are intuitive.
ActiveCollab has many integrations to choose from, including but not limited to the following:
- Google Drive
It also connects to Zapier, which opens up hundreds of additional integrations.
ActiveCollab has three pricing options and no free plan.
The pricing plans available for ActiveCollab include the following:
- Plus: $9.50 for three members per month
- Pro: $8 per member per month
- Pro+Get Paid: $11.75 per member per month
There you have it! Eight stellar project scheduling platforms are all lined up and ready to help make your business more efficient and profitable.
The best option for you depends on the needs of your business, so look through these eight options and determine what best matches what you’re looking for in project scheduling software.
What are project scheduling tools?
Project scheduling tools are software platforms that allow you to schedule the various tasks associated with the projects your business is working on.
What does project scheduling software do?
Project scheduling software allows you to monitor the various tasks associated with your projects and set specific due dates for each.
What features can I look for when selecting scheduling software?
When looking for scheduling software, keep the following features in mind:
1. Time tracking
2. Gantt views
3. Kanban boards
5. Collaborative chat
6. Note taking
7. Report generation
8. Capacity monitoring