12 Best Calendar Apps To Simplify & Make Your Life Easier

In today’s fast-paced digital world, I’ve come to see time management as an essential skill we need to master. I remember the days of relying on paper planners and sticky notes, feeling overwhelmed when things got chaotic. Now, I find myself leaning on calendar apps that have truly transformed the way I organize my life.

In this post, I’ve reviewed the 12 best calendar apps designed to keep you on top of your schedule so you never miss a single task. These apps combine user-friendly features with powerful tools to optimize your day, streamline tasks, and help you own your time. Let’s find the perfect app for your productive 2025.

What is a Calendar App?

A calendar app is essentially a software application that helps you to organize and manage your schedules, appointments, and events. Think of it as a digital representation of a traditional calendar, allowing you to view and manage your time-based activities within seconds.

Key benefits of Using Best Calendar Apps

A calendar app is an extremely helpful tool that helps you stay organized, stay on schedule, and save time. You can also:

• Keep track of important dates: A best calendar app can help you keep track of important dates like birthdays, anniversaries, meetings, appointments, and deadlines.
• Better time management: An online calendar app allows you to plan your day or week by setting reminders and scheduling tasks, which can help you manage your time more efficiently.
• Collaboration: If you are part of a team or organization, a calendar app can help you collaborate, share calendars, and schedule meetings or events.
• Accessibility: With a best free calendar app, you can access your schedule from anywhere using your smartphone, tablet, or laptop, which allows you to stay on top of your schedule even on the go. Mobile apps provide seamless integration with existing calendar services, making it easier to manage schedules on iOS and Android devices.
• Customization: Most apps allow you to customize your schedule with different colors and labels and sync events from other apps, making it easy to differentiate between personal and professional appointments.
• Integration: Integrating a personal calendar with other types of calendars helps manage both work and personal commitments efficiently, enhancing productivity and ensuring a balanced lifestyle.

What Makes a Calendar App the Best?

When it comes to picking the best calendar app, a few features can truly make or break your experience. It should be intuitive and easy to navigate, even if you aren’t super tech-savvy. Customization is key too—adjusting layouts, colors, and fonts to match your style can make a big difference in how you use it daily.

You’ll also want seamless integration with other tools, like your email, task manager, or note apps, so everything stays connected in one place. And, of course, reliable reminders and notifications are essential to help you stay on top of your schedule and never miss a beat.

12 Best Calendar Apps You Must Try in 2025

1. Nifty

When it comes to managing both projects and schedules, Nifty takes the crown as the best calendar app for users in 2025. Its versatile project management platform seamlessly integrates calendar functionality, allowing you to stay on top of tasks, deadlines, and personal commitments with ease.

Why Nifty is the Best Calendar App:

Team Calendar View

• Track team tasks, deadlines, and workload with Month, Week, or Day views.
• Drag-and-drop feature simplifies task creation, giving you a clear daily overview.
• Acts like a virtual project manager for your team.

My Calendar for Personal Organization

• Organize personal tasks and commitments with syncing to Outlook and Google Calendar.
• Keeps all events and deadlines in one place for easy management.

Two-Way Syncing

• Create tasks in Nifty, and they appear in Outlook or Google Calendar automatically.
• Events created in external calendars sync back to Nifty in real-time, ensuring platform alignment.

Comprehensive Scheduling Features

• View project milestones and deadlines in real-time.
• Seamlessly integrates with Google Suite, Microsoft Office, and Slack for streamlined scheduling.

Time Zone Flexibility & Customization

• Customize appearance, color-code events, and manage working hours for better workflow control.
• Automatically adjusts time zones for participants.

Pricing:

• Free plan offers a generous free forever plan for unlimited users.
• Personal plan starts at just $7/user.
• Pro plan begins at $10/user.
• Business plan comes at $16/user.

✨ Ready to try Nifty? Get started with Nifty for free. 

2. Google Calendar

Google Calendar is an online time-management tool developed by Google that allows you to organize your schedule and appointments. I love how user-friendly it is for scheduling and tracking events, keeping me on top of meetings and important deadlines effortlessly. Plus, you can:

• Create and customize multiple calendars for personal, work, and other activities.
• Access event reminders and notifications via email or mobile notifications and never miss important meetings or appointments.
• Share calendars with others and stay up-to-date about the team’s schedule and availability.
• Integrate it with other Google services such as Gmail, Google Meet, and Google Tasks, making it easier to manage schedules and events on one platform.
• Integrate it seamlessly with Google Docs to enhancing productivity and collaboration.
• Set up recurring events for daily, weekly, monthly, or yearly meetings.

However, it lacks dedicated desktop apps and relies on third-party applications for desktop functionality.

Pricing: Free

3. Microsoft Outlook Calendar

Microsoft Outlook is a widely used email client that comes with a built-in calendar known as Outlook Calendar. The Outlook Calendar allows you to manage your schedules, appointments, and meetings. It’s incredibly seamless and convenient to use. Let me share some of its standout features:

• You can schedule appointments and meetings by specifying the date, time, duration, and location. Outlook can automatically check the availability of attendees and propose suitable meeting times.
• You can send meeting invitations to participants directly from the calendar. Attendees receive an email with all the details and can accept, decline, or propose a new time for the meeting.
• Outlook Calendar makes collaboration a breeze by allowing you to share your calendar with others. I love how you can easily set permissions whether it’s view-only, edit, or delegate access, making coordination smooth and hassle-free.
• You can overlay multiple calendars to get a consolidated view of your schedule. This feature is helpful when managing multiple calendars, such as personal and work calendars, simultaneously.
• Outlook’s Scheduling Assistant helps you find suitable meeting times based on the availability of participants. It displays their schedules and allows you to select a time slot that works for everyone.
• Another benefit of Outlook Calendar is that it is available as a mobile app for iOS and Android devices, providing you access to the calendar on the go. You can create, edit, and manage events from your smartphone or tablet.

Pricing: Free

4. Apple Calendar

Apple Calendar is a solid choice, especially if you’re using macOS or iOS. It’s pre-installed, making it easy to start organizing your appointments and tasks right away. One standout feature is its seamless integration across devices, which keeps all your commitments in sync.

• Apple Calendar offers various calendar views, such as Day, Week, Month, and Year, to help you visualize the schedule and tasks in different ways. This makes it easier to plan and manage time effectively.
• Creating events is simple with Apple Calendar. You just need to double-click on the desired date and time on the calendar and fill in the event details, such as the title, location, and notes. You can also set recurring events and receive reminders.
• Apple Calendar integrates with iCloud, which means that you can sync the calendar across all Apple devices. It also supports other services, such as Google Calendar and Microsoft Exchange, so you can view and manage multiple calendars in one place.
• You can create events quickly and easily using natural language input. For example, you can enter “Meeting with John at 2 pm on Monday,” and Apple Calendar will automatically create the event on the correct date and time.

Pricing: Free

5. Fantastical

Fantastical is a best calendar app that is designed for macOS, iPadOS, and iOS devices. It is a feature-rich app that can be linked with various other calendar apps and services to provide a unified view of events, reminders, and tasks.

Fantastical offers premium features such as advanced scheduling and natural language input, which justify its subscription cost.

It offers a range of features and functionalities that make it highly useful for managing and organizing your schedule:

• One of Fantastical’s standout features is its natural language input capability. You can simply type or speak your event details using everyday language, and Fantastical will automatically parse and create the event accordingly.
• It incorporates smart scheduling features that help you find the best available time slots for meetings and appointments. It takes into account your existing commitments, availability, and preferences to suggest suitable meeting times.
• Fantastical seamlessly integrates with your existing calendar accounts, such as iCloud, Google Calendar, Microsoft Exchange, and more. It can pull data from multiple sources into a single unified view, allowing you to manage all your calendars in one place.
• The platform includes several other useful features:
• Support for attachments and notes
• Map integration for event locations
• Travel time estimation
• Weather forecasts

Pricing: 

• Free
• $4.75 per month for individuals
• $7.50 per month for families

6. Any.do

Any.do isn’t just a calendar app; it’s primarily a task management and to-do list tool. Still, it offers handy calendar features that help you keep your schedule and tasks organized in one place. It’s a great option if you want to blend task management with your calendar needs!

• Any.do offers an agenda view that combines your calendar events and tasks in a single view. This gives you a comprehensive overview of your day’s schedule, allowing you to better plan and allocate your time.
• You can assign due dates to tasks, and they will automatically appear in your calendar view, helping you see your tasks alongside your scheduled events.
• The app provides smart suggestions when you create events or tasks, making it quicker to set up and organize your schedule. It can autofill details based on your previous entries or suggest relevant information based on the context.

Pricing: 

• Personal: Free
• Premium: $3 per month billed annually
• Teams: $5 per month billed annually

7. Zoho Calendar

Zoho Calendar is a versatile, user-friendly application that offers a range of useful features to improve productivity and streamline scheduling:

• You can easily schedule appointments, meetings, and events in Zoho Calendar. It provides various options to set event details like title, location, duration, and description. Recurring events can be set up with specific patterns (daily, weekly, monthly, etc.), and you can invite participants by sending them event invitations.
• You can create tasks and to-do lists in Zoho Calendar and assign due dates to each one. The application also provides reminders for tasks, ensuring that you stay on top of your workload.
• Zoho Calendar offers various customization options, such as the ability to choose from a range of different calendar views, including daily, weekly, monthly, and yearly. You can also customize the colors and themes of the calendars to suit your preferences.
• The tool smoothly integrates with other Zoho apps, such as Zoho Mail and Zoho CRM, as well as popular third-party services like Google Calendar and Outlook. This enables you to sync events across platforms and have all your calendars in one place.

Pricing: Free

8. Timepage

Timepage is available for both mobile devices and desktop platforms, providing a consistent experience across all your devices. Whether you need a simple day planner or a robust scheduling tool, Timepage offers the features and flexibility to help you make the most of your time and stay organized.

With its user-friendly interface and powerful features, Timepage offers a comprehensive solution for all your calendar and scheduling needs:

• The tool offers various calendar views, including day, week, month, and year views, allowing you to choose the most suitable perspective for your needs.
• Creating and managing events is simple and efficient with the app. You can quickly add events, set reminders, and customize event details such as title, location, start and end times, and recurrence options.
• Timepage’s smart scheduling assistant takes the hassle out of finding the best meeting times. It analyzes participants’ availability and suggests optimal meeting slots, reducing back-and-forth communication and saving time for everyone involved.
• With Timepage, you can seamlessly integrate task management into your calendar workflow. You can create to-do lists, set deadlines, assign tasks to specific events, and track your progress.

Pricing: Contact the team

9. ClickUp

ClickUp’s calendar feature is a powerful tool if you want to manage your tasks, projects, and events in one place. Its various calendar views, drag-and-drop interface, recurring task scheduling, and time-tracking integration make it a top choice for users who need a comprehensive project management and scheduling tool.

• ClickUp offers four different viewing options in its calendar tab. You can view tasks and events in day, week, month, and list views, giving you the flexibility to choose the view that works best for you.
• With ClickUp’s intuitive drag-and-drop interface, you can quickly schedule tasks and events on your calendar. 
• ClickUp makes it easy to schedule recurring tasks and events. You can set up daily, weekly, monthly, or yearly recurrences directly from the calendar view and customize the recurrence pattern to your liking.

Pricing: Contact the team

10. DigiCal

DigiCal is a calendar app that offers you an all-in-one solution to manage your life tasks in a more organized way. Available for Android, iOS, and desktop systems, DigiCal has a user-friendly interface that makes it easy to view multiple calendars, customize, schedule, and stay up-to-date with important events and meetings.

• DigiCal supports synchronization with various accounts, including Google Calendar, Outlook, and Exchange. It allows you to import all of your events, tasks, and reminders from multiple calendars and access them from one place.
• The platform offers multiple customization options, allowing you to tailor the look and feel of your calendar. You can choose from over 7 calendar views and 6 widget views.
• You can combine tasks and events into one seamless view and keep track of all your commitments in one place. It also comes with integrated features such as location-based reminders, built-in weather reports, and smart suggestions for event titles.

Pricing: Contact the team

11. 24me

24me is an award-winning calendar and task management application that is designed to bring all your personal and work schedules into one place. It is an intuitive app with a sleek interface that makes it easier for you to keep track of your daily tasks, appointments, and events. 

• 24me allows you to bring all your schedules in one place. The app can integrate with your existing calendars, including Gmail, iCloud, and Outlook. It automatically syncs with these calendars to display all your appointments, events, and reminders in one central location.
• The tool is equipped with smart notifications that remind you of upcoming events, tasks, and bills. The app also sends you notifications via SMS, email, and push notifications, ensuring you never miss important deadlines. 
• With 24me, you can create to-do lists, set reminders, and prioritize tasks. 
• Another unique feature of 24me is its ability to automatically pay your bills. The app integrates with popular bill providers, including Comcast, AT&T, and Verizon, to fetch your invoices and process payments. 

Pricing: Contact the team

12. Vantage

Vantage is a mobile calendar app that helps you stay organized and manage your schedule. With its user-friendly interface and colorful design, Vantage is a versatile calendar app that makes it easy to see your agenda at a glance and stay on top of your appointments, events, and tasks.

• Vantage allows you to choose from various views such as Day, Week, Month, and Custom Views. With Custom Views, you can create your own view and choose the data you want to see. 
• The tool does away with the cluttered screens and confusing menus that plague many calendar apps. Instead, it offers an intuitive navigation system that allows you to swipe, tap, and pinch your way through your schedule.
• Vantage allows you to add events and tasks using natural language input. This means you can type in something like “Meet Sarah for Lunch on Friday at 12 pm,” and Vantage will create the event for you automatically. 

Pricing: Contact the team

Best Calendar Apps for Specific Needs

Different users have different needs when it comes to calendar apps. If you’re an Apple user, the Apple Calendar is a fantastic choice. It integrates seamlessly with other Apple apps and devices, making it a natural fit for those already in the Apple ecosystem. For Google users, Google Calendar is a no-brainer. It works flawlessly with other Google apps and services, providing a cohesive experience.

Business users might find Microsoft Outlook Calendar to be the best fit. It offers advanced features like scheduling and task management, making it ideal for a professional setting. On the other hand, if you’re looking for a calendar app for personal use, Nifty is a great option. Its clean and intuitive interface, along with advanced features makes it perfect for managing personal schedules.

Each of these apps excels in different areas, so consider your specific needs when choosing the best calendar app for you.

What features should I look in Best Calendar Apps?

When selecting a calendar app, remember to consider your specific needs and prioritize the features that align with your workflow and scheduling requirements. 

That said, here are some key features to look for:

• User-Friendly Interface: The calendar app should have an intuitive and easy-to-use interface that allows you to navigate and manage your schedule effortlessly, as Nifty’s Team Calendar view demonstrates below:

• Cross-Platform Syncing: Look for a calendar app that can sync seamlessly across multiple devices and platforms (think: smartphones, tablets, and computers). This ensures that your schedule remains consistent and accessible wherever you go.
• Multiple Calendar Support: It’s beneficial to have the ability to create and manage multiple calendars, such as personal, work, or family calendars. Using this feature, you can keep different aspects of your life organized and separate if needed.
• Event Reminders and Notifications: The app should offer customizable reminders and notifications for your scheduled events. This way, you will be able to stay on top of your commitments and ensure you don’t miss important appointments.
• Integration with Other Apps: Consider whether the calendar app integrates with other apps and services you commonly use (read: email clients, task management tools, or note-taking applications). 
• Sharing and Collaboration: If you frequently collaborate with others or need to share your calendar with family, colleagues, or friends, look for a calendar app that supports easy sharing options. 
• Recurring Events: The ability to set up recurring events, such as weekly meetings or monthly reminders, can be extremely useful for saving time and avoiding repetitive data entry.
• Customization and Personalization: Consider whether the app allows you to customize the appearance of your calendar, such as:
  • Choosing different views (day, week, month), as Nifty shows below:

• Color coding events
• Adding personalized backgrounds

This can enhance the visual appeal and tailor the app to your preferences.

• Availability and Scheduling: Some calendar apps offer features that allow you to check the availability of other participants when scheduling meetings or events. This can help you find the best time that works for everyone involved.
• Offline Access: If you often find yourself in areas with limited or no internet connectivity, having an offline mode or the ability to access your calendar without an internet connection can be crucial.

How to Choose the Best Calendar App?

With so many calendar apps available, choosing the right one can be overwhelming. Start by considering your specific needs. Do you require advanced features like task management and scheduling, or are you looking for just a simple app to keep track of your appointments and events? Understanding what you need will help narrow down your options.

Reading reviews from other users can also provide valuable insights into the pros and cons of each app. Many calendar apps offer free trials or demos, so take advantage of these to test out a few different options. This hands-on experience can help you determine which app works best for your workflow.

Remember, the best calendar app for you is the one that fits your needs and integrates seamlessly into your daily routine.

Nifty, One of the Best Free Calendar App recommended in 2025

With so many online calendar apps out there, I’ve found that Nifty really stands out. Here’s why I think it’s worth checking out:

• Nifty offers an intuitive and user-friendly interface. You can navigate the tool easily, thanks to a visually appealing and clutter-free design.
• The tool supports integration with various popular calendar services such as Google Calendar, Outlook, and Apple Calendar. This means you can sync all your existing calendars seamlessly within Nifty, ensuring you have all your events in one place.
• The platform allows you to create shared calendars, invite team members or collaborators, and manage events together. You can also assign tasks, set deadlines, and communicate directly within the app.
• Nifty offers smart scheduling features that help you find the best time slots for meetings or appointments. With features like availability checking and automated time zone conversion, scheduling becomes effortless and efficient, saving you time and reducing conflicts.
• Nifty provides customizable reminders and notifications to ensure you never miss an important event or deadline. You can even set reminders for specific events or recurring tasks and receive notifications via email, mobile push notifications, or desktop alerts.
• Nifty offers additional features such as task management, file attachments, time tracking, and reporting, providing a comprehensive solution for your productivity needs. These features enhance the functionality of the app and make it a versatile tool for managing your schedule and tasks.

Trust Nifty’s calendar app to be your go-to productivity partner. Sign Up for Nifty for free.