2025’s Best Calendar Apps To Stay Updated [Free & Paid]

In today’s fast-paced digital world, I’ve come to see time management as an essential skill we need to master. I used to struggle with time management—missing appointments, running late for deadlines.

Then I switched to a best calendar apps, and everything clicked. Now I can see my schedule clearly, set reminders, and actually stay on top of things.

In this post, I’m sharing a review of 12 best calendar apps that I tested with my team. These apps are more than just time trackers—they help us effectively manage our time by scheduling appointments, setting reminders, and letting us view our daily, weekly, or monthly plans at a glance.

Dive into the full post and find the perfect one for you! 🗓️

What is a Calendar App?

A calendar app is essentially a software application that helps you to organize and manage your schedules, appointments, and events. Think of it as a digital representation of a traditional calendar, allowing you to view and manage your time-based activities within seconds.

Benefits of Using A Calendar App in 2025

The best calendar apps are extremely helpful tool that helps you stay organized, stay on schedule, and save time. Here are key benefits of using them:

• Keep track of important dates: A best calendar app can help you keep track of important dates like birthdays, anniversaries, meetings, appointments, and deadlines.
• Better time management: Good calendar apps allow you to plan your day or week by setting reminders and scheduling tasks, which can help you manage your time more efficiently.
• Collaboration: If you are part of a team or organization, a calendar app can help you collaborate, share calendars, and schedule meetings or events.
• Accessibility: With the best free calendar app, you can access your schedule from anywhere using your smartphone, tablet, or laptop, which allows you to stay on top of your schedule even on the go. Mobile apps provide seamless integration with existing calendar services, making it easier to manage schedules on iOS and Android devices.
• Customization: Top calendar apps allow you to customize your schedule with different colors and labels and sync events from other apps, making it easy to differentiate between personal and professional appointments.
• Integration: Integrating a personal calendar with other types of calendars helps manage both work and personal commitments efficiently, enhancing productivity and ensuring a balanced lifestyle.

What Makes The Best Calendar App?

When choosing the best calendar apps, it’s not just about the features—it’s about how well those features work together to make your life easier. A great calendar app should feel natural to use and fit your workflow without causing frustration.

Look for one that allows for easy customization, so you can personalize it to suit your needs. Whether it’s color schemes or layout adjustments, being able to make it your own helps keep you engaged.

You’ll also want seamless integration with other tools, like your email, AI task manager, or note- taking apps, so everything stays connected in one place. Reliable reminders and notifications are essential to help you stay on top of your schedule and never miss a beat.

12 Best Calendar Apps of 2025

1. Nifty

When it comes to managing both projects and schedules, Nifty takes the crown as the best calendar app for users in 2025. Its versatile project management platform with calendar functionality. It’s easy to schedule appointments, set reminders, and view everything in daily, weekly, or monthly formats.

What stood out to me was the ability to sync tasks and deadlines directly with my calendar. I no longer have to switch between apps or miss important events.

Nifty also makes it simple to coordinate with my team. Sharing calendars, assigning tasks, and getting real-time updates all in one place has saved us so much time.

Why Nifty is the Best Free Calendar App:

Team Calendar View

• You can track team tasks, deadlines, and workload with Month, Week, or Day views.
• Drag-and-drop feature simplifies task creation, giving you a clear daily overview.
• Acts like a virtual project manager for your team.

Best Personal Calendar App

• It organize personal tasks and commitments with syncing to Outlook and Google Calendar.
• Keeps all events and deadlines in one place for easy management.

Two-Way Syncing

• Create tasks in Nifty, and they appear in Outlook or Google Calendar automatically.
• Events created in external calendars sync back to Nifty in real-time, ensuring platform alignment.

Comprehensive Scheduling Features

• View project milestones and deadlines in real-time.
• Seamlessly integrates with Google Suite, Microsoft Office, and Slack for streamlined scheduling.

Time Zone Flexibility & Customization

• Customize appearance, color-code events, and manage working hours for better workflow control.
• Automatically adjusts time zones for participants.

If you’re looking for a way to take control of your time and stay organized, give Nifty a try. Trust me, it’ll make a huge difference!❤️

Pricing:

• Free plan offers a generous free forever plan for unlimited users.
• Personal plan starts at just $7/user.
• Pro plan begins at $10/user.
• Business plan comes at $16/user.

✨ Ready to try Nifty? Get started with Nifty for free. 

2. Akiflow

Akiflow is an efficient task and calendar app that brings together your tasks, to-dos, and calendar events in one seamless platform. Akiflow provides powerful features to keep you organized, all in a single view. Here’s what makes Akiflow stand out:

1. Task and Calendar Integration: Akiflow combines your tasks and calendar events in a unified interface, offering the best calendar app experience where you can view both your schedule and tasks together. This makes it easier to plan your day and stay on track with everything.
2. Smart Scheduling: With Akiflow, you can automatically schedule tasks around your calendar events. The app ensures you stay productive by prioritizing and allocating time based on your schedule, making it one of the best calendar app free for efficient time management.
3. Advanced Task Management: Add tasks with due dates, reminders, and project categorization. Whether it’s a work deadline or personal reminder, Akiflow ensures everything is in one place for easy management.
4. Cross-Platform Syncing: Whether you’re using mobile or desktop, Akiflow syncs seamlessly across devices. This cross-platform compatibility ensures your calendar management app is always up-to-date no matter where you are.
5. Collaboration Features: Akiflow’s team-friendly collaboration features make it easy to share tasks and calendar events with colleagues.

Pricing:

• Free Plan: Offers basic features with limited integrations
• Pro Plan: $8/month
• Team Plan: $15/user/month

3. Morgen Calendar

Morgen is good calendar app that seamlessly combines your tasks and calendar events. It provides smart scheduling, time buffers between appointments, and the ability to sync with Google Calendar, Outlook, and other platforms. With an intuitive agenda view, Morgen helps you prioritize your day effectively.

Key Features:

• Smart Scheduling: Automatically find optimal meeting times based on availability, reducing scheduling conflicts.
• Seamless Calendar Sync: Integrate with Google Calendar, Outlook, and other major platforms for a unified experience.
• Time Buffers: Add customizable time buffers between appointments to avoid burnout and maintain focus.
• Agenda View: Get a clear overview of tasks and events in one view, helping you stay organized and prioritize.
• Task Management: Sync your tasks with your calendar to stay on top of both events and to-dos effortlessly.

Pricing:

• Free plan with basic features
• Premium plan for advanced features and additional integration

4. Microsoft Outlook Calendar

Microsoft Outlook Calendar is a reliable calendar app that seamlessly integrates with Outlook’s email service. Here’s why it’s considered one of the best calendar apps:

• Smart Scheduling: Outlook’s calendar checks attendee availability and suggests suitable meeting times automatically. A key feature of the best calendar scheduling app.
• Meeting Invitations: Easily send meeting invites directly from the calendar, where recipients can accept, decline, or propose new times—perfect for busy teams or families.
• Calendar Sharing: Share your calendar and set permissions to control whether others can view or edit events, making it ideal for team coordination.
• Multiple Calendars: Overlay multiple calendars to view both your personal and work schedule, which helps you manage your time better. A great feature found in best free calendar app designed for efficiency.
• Scheduling Assistant: This tool helps you find the best times to meet by checking everyone’s availability in real-time.
• Mobile Access: With the Outlook Calendar mobile app, you can manage your calendar on the go—whether you’re on iOS or Android.

Pricing: Free

5. Calendly

Calendly is a calendar app designed to simplify your scheduling and stay on top of your commitments. Here’s why it’s one of the best calendar apps out there:

• Automated Scheduling: Calendly allows you to schedule meetings without the back-and-forth. It syncs with your availability, ensuring seamless coordination.
• Multi-Calendar Integration: It integrates effortlessly with Google, Microsoft, and iCloud calendars, keeping all your events in one place.
• Timezone Adjustments: If you manage global meetings, Calendly automatically adjusts for time zone differences, eliminating confusion.
• Customizable Availability: Set preferred meeting times and restrict your availability to streamline scheduling.
• Event Sharing: Share your availability or specific event details with others with a single link, making collaboration easy.

Pricing:

Free Plan with basic features for personal use.
Premium plans start at $8/month,

6. Apple Calendar

Apple Calendar is a solid choice, especially if you’re using macOS or iOS. It’s pre-installed, making it easy to start organizing your appointments and tasks right away. One standout feature is its seamless integration across devices, which keeps all your commitments in sync.

• Apple Calendar offers various calendar views, such as Day, Week, Month, and Year, to help you visualize the schedule and tasks in different ways. This makes it easier to plan and manage time effectively.
• Creating events is simple with Apple Calendar. You just need to double-click on the desired date and time on the calendar and fill in the event details, such as the title, location, and notes. You can also set recurring events and receive reminders.
• Apple Calendar integrates with iCloud, which means that you can sync the calendar across all Apple devices. It also supports other services, such as Google Calendar and Microsoft Exchange, so you can view and manage multiple calendars in one place.
• You can create events quickly and easily using natural language input. For example, you can enter “Meeting with John at 2 pm on Monday,” and Apple Calendar will automatically create the event on the correct date and time.

Pricing: Free

7. Any.do

Any.do isn’t just a calendar app; it’s primarily a task management and to-do list tool. Still, it offers handy calendar features that help you keep your schedule and tasks organized in one place. It’s a great option if you want a best task and calendar app.

• Any.do offers an agenda view that combines your calendar events and tasks in a single view. This gives you a comprehensive overview of your day’s schedule, allowing you to better plan and allocate your time.
• You can assign due dates to tasks, and they will automatically appear in your calendar view, helping you see your tasks alongside your scheduled events.
• The app provides smart suggestions when you create events or tasks, making it quicker to set up and organize your schedule. It can autofill details based on your previous entries or suggest relevant information based on the context.

Pricing: 

• Personal: Free
• Premium: $3 per month billed annually
• Teams: $5 per month billed annually

8. Zoho Calendar

Zoho Calendar is a versatile, user-friendly application that offers a range of useful features to improve productivity and streamline scheduling:

• You can easily schedule appointments, meetings, and events in Zoho Calendar. It provides various options to set event details like title, location, duration, and description. Recurring events can be set up with specific patterns (daily, weekly, monthly, etc.), and you can invite participants by sending them event invitations.
• You can create tasks and to-do lists in Zoho Calendar and assign due dates to each one. The application also provides reminders for tasks, ensuring that you stay on top of your workload.
• Zoho Calendar offers various customization options, such as the ability to choose from a range of different calendar views, including daily, weekly, monthly, and yearly. You can also customize the colors and themes of the calendars to suit your preferences.
• The tool smoothly integrates with other Zoho apps, such as Zoho Mail and Zoho CRM, as well as popular third-party services like Google Calendar and Outlook. This enables you to sync events across platforms and have all your calendars in one place.

Pricing: Free

9. Google Calendar

Google Calendar is a free calendar app developed by Google to help you organize your schedule and appointments with ease. It’s perfect for keeping track of meetings, deadlines, and events, ensuring you stay on top of your day. Here’s what makes Google Calendar stand out as one of the best calendar app:

• Multiple Calendars: You can create and customize various calendars for personal, work, or other specific activities to keep everything organized.
• Event Reminders & Notifications: Google Calendar sends reminders via email or mobile notifications to make sure you never miss an important meeting or deadline.
• Shared Calendars: Share your calendar with others and sync schedules, making it easier to stay aligned with your team or family.
• Google Integration: It integrates seamlessly with other Google services like Gmail, Google Meet, and Google Tasks, streamlining your workflow and keeping everything connected.
• Recurring Events: Easily set up recurring events for daily, weekly, or monthly appointments, ensuring that you never forget important ongoing commitments.
• Mobile and Desktop Access: You can access Google Calendar from both mobile and desktop, allowing you to manage your schedule on the go or from your computer.

While Google Calendar is a solid option for anyone looking for a free calendar app, if you want an app that combines calendar and task management apps, something like Nifty could be the best calendar and task app for you.

Pricing: Free

10. DigiCal

DigiCal is a best calendar app that offers you an all-in-one solution to manage your life tasks in a more organized way. Available for Android, iOS, and desktop systems, DigiCal has a user-friendly interface that makes it easy to view multiple calendars, customize, schedule, and stay up-to-date with important events and meetings.

• DigiCal supports synchronization with various accounts, including Google Calendar, Outlook, and Exchange. It allows you to import all of your events, tasks, and reminders from multiple calendars and access them from one place.
• The platform offers multiple customization options, allowing you to tailor the look and feel of your calendar. You can choose from over 7 calendar views and 6 widget views.
• You can combine tasks and events into one seamless view and keep track of all your commitments in one place. It also comes with integrated features such as location-based reminders, built-in weather reports, and smart suggestions for event titles.

Pricing: Contact the team

11. Fantastical

Fantastical is a solid calendar app for macOS and iOS, known for its natural language input and smart scheduling. You can quickly add events by typing in simple language, and it integrates with calendars like iCloud, Google Calendar, and Microsoft Exchange.

While Fantastical does well with smart scheduling, suggesting the best meeting times, Nifty takes it further by combining both calendar and task management, so you can track your schedule and manage projects in one place—making it a great choice for both personal and team productivity.

Fantastical’s ability to add attachments, map event locations, and offer weather forecasts is impressive. However, Nifty offers similar features with even more integrations, like Google Drive and Slack, ensuring you stay organized and connected across tasks, deadlines, and meetings.

It offers a range of features and functionalities that make it highly useful for managing and organizing your schedule:

• Natural Language Input: Quickly add events using everyday language.
• Smart Scheduling: Automatically suggests best meeting times based on availability.
• Multi-Calendar Integration: Syncs with Google Calendar, iCloud, Microsoft Exchange, and more.
• Event Location & Map Integration: Add locations and get map directions directly in the app.
• Weather Forecasts: Provides weather updates for event locations.

Pricing: 

$7.50 per month for families

12. Vantage

Vantage is a mobile calendar app that helps you stay organized and manage your schedule. With its user-friendly interface and colorful design, Vantage is a best calendar app that makes it easy to see your agenda at a glance and stay on top of your appointments, events, and tasks.

• Vantage allows you to choose from various views such as Day, Week, Month, and Custom Views. With Custom Views, you can create your own view and choose the data you want to see. 
• The tool does away with the cluttered screens and confusing menus that plague many calendar apps. Instead, it offers an intuitive navigation system that allows you to swipe, tap, and pinch your way through your schedule.
• Vantage allows you to add events and tasks using natural language input. This means you can type in something like “Meet Sarah for Lunch on Friday at 12 pm,” and Vantage will create the event for you automatically. 

Pricing: Contact the team

Best Calendar Apps for Specific Needs

Different users have different needs when it comes to a calendar app. If you’re an Apple user, the Apple Calendar is a fantastic choice. It integrates seamlessly with other Apple apps and devices, making it a natural fit for those already in the Apple ecosystem. For Google users, Google Calendar is a no-brainer. It works flawlessly with other Google apps and services, providing a cohesive experience.

Business users might find Microsoft Outlook Calendar to be the best fit. It offers advanced features like scheduling and task management, making it ideal for a professional setting. On the other hand, if you’re looking for a calendar app for personal use, Nifty is a great option. Its clean and intuitive interface, along with advanced features makes it perfect for managing personal schedules.

Each of these apps excels in different areas, so consider your specific needs when choosing a calendar app for you.

How to Choose the Best Calendar App?

With so many Best calendar apps available, choosing the right one can be overwhelming. Start by considering your specific needs. Do you require advanced features like task management and scheduling, or are you looking for just a simple app to keep track of your appointments and events? Understanding what you need will help narrow down your options.

Reading reviews from other users can also provide valuable insights into the pros and cons of each app. Many calendar apps offer free trials or demos, so take advantage of these to test out a few different options. This hands-on experience can help you determine which app works best for your workflow.

Remember, the best calendar app for you is the one that fits your needs and integrates seamlessly into your daily routine.

The Best Calendar App Recommended for 2025

With so many online calendar apps out there Nifty stands out with its intuitive, user-friendly interface and seamless integration with popular calendar services like Google Calendar, Outlook, and Apple Calendar. This allows you to sync all your events in one place, ensuring easy management.

The app also supports collaborative features, making it easy to create shared calendars, invite team members, and manage tasks together. Its smart scheduling tool checks availability and automates time zone conversions, streamlining appointment scheduling.

Additionally, Nifty offers customizable reminders, time tracking, task management, and reporting features, making it a comprehensive productivity solution for both individuals and teams.

Trust Nifty’s calendar app to be your go-to productivity partner. Sign Up for Nifty for free.❤️