10 Best Family Calendar Apps in 2025

Quick Summary:

In this guide, we’ve rounded up the most reliable 10 Best family calendar apps that help you:

• Set up recurring tasks like school runs and prayer times
• Share event updates without having to text five people
• Keep personal plans separate from family plans
• Add quick notes for who’s bringing what to the family gathering
• See the full week at a glance

Trust us when we say that managing family schedules is as difficult as monitoring an agile project. One week, it’s school pick-ups and dentist appointments, the next, back-to-back birthday parties, football matches, and dinner at your cousin’s. Plans change within seconds, and keeping everyone on the same page can feel impossible for even a family.

You might think a digital calendar would help, but most apps can’t keep up.

If this sounds familiar, shared family calendars are your calling. Your child gets quick reminders, and you can color-code events.

Let’s find an app that helps you manage life better. Keep reading.

Introduction to Family Calendar Apps

A family calendar app is a digital tool designed to help families organize and manage their schedules in one place. These apps are essential for busy families with multiple schedules and commitments, allowing them to keep track of everyone’s schedules, appointments, and events.

A good family calendar app should be easy to use, accessible on multiple devices, and offer features like color-coding, reminders, and to-do lists. Popular options include Google Calendar, Cozi Family Organizer, and Apple Calendar, each offering a unique set of features to help families stay organized. By using a family calendar app, families can reduce stress and anxiety caused by scheduling conflicts, and keep everyone on the same page.

Key Features A Family Calendar App Should Have

If you’re choosing a shared calendar the whole family can stick to, here’s what really matters:

• Shared Access for Everyone: A great family planner app lets every member add events, make updates, and stay in sync with everyone’s commitments.
• Color-Coding for Clarity: Assign a color to each family member. It’s a small thing, but it helps you quickly spot who’s doing what and when.
• Reminders and Notifications: Helpful, not annoying, reminders for everything from school pickups to dentist appointments. You’ll get just the right nudge at the right time.
• Cross-App Integration: Look for an app that connects with your existing tools like Google Calendar, iCloud, or Outlook.
• Additional Tools: Some apps include extras like shopping lists, meal planning, and shared to-dos. These features keep everything in one place, so you don’t need eight separate apps.

Quick Take: 10 Best calendar apps for families

We’ve rounded up 10 solid options, each with its own strength:

1. Nifty: Nifty is a great choice for families who need one place to manage both long-term plans and daily tasks, with smart AI features that simplify scheduling and reduce planning stress.
2. Cozi Family Organizer: Perfect for families who want calendars, lists, and meal planning all in one shared calendar.
3. Google Calendar: Perfect for families using Gmail who want a synced calendar that handles appointments, reminders, and shared schedules effortlessly.
4. TimeTree: Great for coordinating across different time zones and multiple groups.
5. FamilyWall: A smart pick if you want privacy, shared lists, calendars, and even photos in one secure app.
6. OurHome: Built for families with kids, you can assign chores, track tasks, and keep everyone accountable with points and rewards
7. Cupla: Designed for couples who want to stop double-booking and start sharing plans with less back-and-forth
8. Trello: Best for visual planners who like drag-and-drop boards to organise everything from grocery runs to school projects.
9. Any.do: Good mix of tasks and events in one clean view.
10. Cubbily Family Shared Calendar: Simple and straight to the point, great for families who just want to see what’s happening and when.

Top 10 Best Family Calendar Apps in 2025

Let us look at the 10 best family calendar apps in detail.

1. Nifty

When your work commitments, husband’s schedule, and your own to-dos live in different apps, things fall apart. Nifty brings all those moving pieces into one clean space.

You can create separate calendars for school, home, errands, and events, and switch views depending on what you need to focus on, such as Kanban, List, Calendar, Swimlane, and more:

What makes Nifty stand out is how it mixes the tools you need; calendar, tasks, reminders, group chats, and documents into one place that works like a real home command centre:

You’re not jumping between apps or asking your family to “check the group chat again.” Instead, everyone sees the same shared calendar, knows what’s coming up, and stays in sync.

Key Features That Make Nifty the Best Family Calendar App

1. Color-Coded Shared Calendars for Every Routine

Each family member can have their color-coded events, making it easy to see who’s doing what:

You can set up separate views for your tasks, such as school events, meal planning, errands, and family gatherings. On busy weeks, you can filter out everything except what you need to focus on.

2. Recurring Events with Custom Reminders

Routines need structure, especially when you are managing kids, work, and household tasks. Nifty lets you create recurring events and tasks with reminders you control daily, weekly, or even “every second Thursday.”

Some tasks come up so often, you shouldn’t have to recreate them from scratch each time. Nifty lets you save any task as a reusable template, complete with deadlines, subtasks, assignees, reminders, and notes. You can load the entire structure in seconds and tweak only what’s changed.

3. Project Boards for Family Events and Long-Term Planning

Some things need more than a calendar slot. For birthdays, travel, and major house chores, Nifty lets you create a roadmap with timelines, task lists, file attachments, and notes so everything stays organized:

4. Task Assignments with Status Tracking

When there’s a list of things to do, car service, house cleaning, clothes for school, etc., you can assign tasks to family members and track what’s been done. You can also add notes, deadlines, and even subtasks to break things down:

5. Event-Specific Group Chats

Each calendar entry and project can have its own conversation thread. You don’t have to search WhatsApp for “who’s bringing dessert” or which time works for the family dinner. Everything is linked to the right task, every single time:

6. Guest Access Without Full App Setup

Sometimes you need others involved, without asking them to download or learn a new app. Nifty lets you add guests who can view, comment, and get reminders via link or email:

You can coordinate a school carpool with other mums. They can view the shared calendar and confirm pick-up days, without signing up or installing anything!

Pros

• Keeps every part of family life in one place: tasks, calendars, events, and notes
• Easy to personalize with colors, tags, and views that make sense for your routines
• Works for families with shifting and non-traditional schedules
• Real-time updates prevent confusion and overlap
• Flexible enough to handle daily chores and once-a-year events with the same tools
• Great for both digital-savvy and less techy family members

Cons

• It may feel too detailed if you want a basic “reminder app.”

Pricing:

• Free
• Personal: $7/member/month
• Pro: $10/member/month
• Business: $16/member/month
• Enterprise: Contact sales

Reviews:

• G2: 4.7/5
• Capterra: 4.6/5

Nifty is really competitively priced and has a lot of features for small and larger businesses. The UI is easy to navigate, and it has a dedicated desktop app, so you don’t need to have yet another tab open in your browser. There’s a generous free plan for people who don’t have complex needs or just want to try it out, but the subscription cost isn’t excessive for full features. – Capterra Review

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2. Cozi Family Organizer

Cozi Family Organizer keeps everyone’s plans in one place. It’s built as a shared system that works across devices with features that focus purely on visibility, coordination, and access.

Key Features:

• Colour-Coded Schedules: Each user’s events are assigned a unique colour. The calendar view reflects these colours, helping you spot schedules at a glance.
• Shared Real-Time Lists: Lists are accessible to all members. Any item added or checked off updates in real-time.
• Private Journal Entries: You can add text entries and photos to a private journal section within the app. This feature stores personal milestones and memories separately from calendar data.
• Daily Email Summaries: The app sends a daily email summary of events to all users on the calendar. These emails reflect the colour-coded schedule and event details.
• Seamless Cross-Device Syncing: Cozi syncs across mobile devices and web browsers. All updates reflect immediately for every linked user.

Pros:

• Color tagging improves calendar readability
• Shared lists eliminate version mismatches
• Journal function adds secure archival for family records
• Daily emails reduce missed events

Cons:

• Ads appear in the free version
• Designed only for personal use, not optimized for work or project tracking

Pricing:

• Free version includes calendar, lists, and journal features
• Gold plan: $39/year unlocks ad-free experience, custom notifications, birthday tracker, and full search

Reviews: NA

3. Google Calendar

Google Calendar simplifies the chaos of keeping up with family plans. It works across all your devices and ties into Google’s core services so updates, invites, and reminders land where you already spend time, your inbox, your phone, your browser.

Key Features:

• Smart Email Integration: Events in emails are pulled into your calendar, and full details such as timings, links, and locations are auto-filled.
• Instant Virtual Check-ins: Every event can include a Meet link, making virtual check-ins with family easy and instant.
• Customisable Reminders: You can set how and when you want reminders, whether via email, pop-up, or mobile push.
• Personalised Calendars: Create separate calendars for each person, event type, and activity. Toggle them on or off to reduce visual clutter.
• Routine & Task Blocking: Block out family routines or repeating tasks. It keeps the week predictable and consistent, especially helpful during school terms.
• Quick Search Functionality: Type in names or event keywords to pull up exact past or future entries in seconds.

Pros:

• Built-in integration with Gmail, Meet, and Maps
• Calendar sharing across family accounts
• Works well on any device without setup hassle
• Event details auto-fill using smart suggestions

Cons:

• Events can overlap visually, making the view messy on packed days
• No built-in grocery list or journal features

Pricing: 

• Free with Google accounts
  
• Paid plans (via Google Workspace):
  
  • Business Starter: $6/user/month
  • Business Standard: $12/user/month
  • Business Plus: $18/user/month
  • Enterprise: Custom pricing

Reviews: 

• G2: NA
• Capterra: 4.8/5

I like that I can easily import a lot of my appointments and a lot of services use calendar sharing to just send virtual appointment cards. I like the sharing capabilities, multiple calendar capabilities, features for connecting other resources and people, etc. I like the custom reminders too.

Capterra Review

4. TimeTree

TimeTree gives you a shared space where you can drop in plans, pin reminders, upload files, leave comments, and color-code your week so that everyone in the family knows what’s going on.

You can keep separate calendars for school, errands, house maintenance, travel, and family events, then view them together so the picture’s always clear. Because you can attach files to any event, like permission slips, doctor reports, or delivery receipts, you don’t have to dig through WhatsApp and emails again.

TimeTree fits the messy, packed, multi-tasking world that most families live in.

Key Features:

• File-Friendly Scheduling: Add photos, PDFs, or Word docs to any event so the details are always accessible.
• Priority Event Display: Highlight key events so they stay visible at the top of your schedule.
• Clear Multi-Day View: See three days side-by-side in a clean hourly format for quicker adjustments.
• Built-In Messaging: Use event-specific chat to leave updates, tag others, and avoid missed info.
• Visual Organisation: Assign colours to events and members for quick visual clarity.
• Real-Time Alerts: Family members get instant updates when events are added and changed.

Pros:

• Keeps everything notes, files, and reminders inside the calendar
• Real-time notifications cut down on repetitive follow-ups
• Color-coding makes it easy to scan the week
• Event comments reduce the need for extra messaging apps

Cons:

• Calendar limit is capped at 20 per account
• Doesn’t sync with Google, Apple, or other external calendars

Pricing: 

• Free on Android and iOS
• Premium at $4.49/user/month unlocks more tools, but the free version is already solid for daily family planning

Reviews: 

• G2: NA
• Capterra: 4.6/5

I love TimeTree! It saves me so much time and is my favorite way to keep track of my schedule on my phone! Love the different colors, love that you can create multiple calendars and share them with different people, love the alerts it gives you.

Capterra Review

5. FamilyWall

FamilyWall pulls your family’s calendar, tasks, budgets, and messages into one clean, easy-to-use space. The app lets you create a shared rhythm, from weekly meal planning to knowing where your kids are during the day.

You can view everyone’s plans side-by-side, drop in grocery items during the week, and use the meal planner to avoid last-minute food chaos. You also get private chat, location tracking, and a built-in budget tracker, so nothing gets missed, and no one gets left guessing.

Key Features:

• Unified Family Calendar: See the full family schedule in one glance. Add events by person, assign colours, and keep appointments visible for everyone.
• Live Location Tracking: Track family members’ real-time location on the map.
• Integrated Group Messaging: Use private group chat to update each other without needing WhatsApp or switching to another app.
• Meal & Shopping Planning: Plan weekly menus and add ingredients to a shared grocery list with a tap.
• Effortless Expense Sharing: Log shared expenses like petrol, school supplies, or takeaway. You see where the money’s going without awkward check-ins.
• Family Memory Timeline: Create a private family timeline with photos, clips, and memories. It’s a simpler way to document everyday moments.

Pros:

• Combines calendar, chat, location, shopping, and budgeting in one app
• Clean layout that’s easy for both parents and kids to use
• Keeps all family planning tools private, there’s no need for third-party platforms
• Syncs schedules in real time so everyone stays up to date

Cons:

• Doesn’t have a web version, mobile only
• Task management is basic compared to full to-do apps

Pricing: 

• Free: Core features including shared calendar, messaging, and location
• Premium: $4.99/month offers meal planner, budget tracker, and full photo timeline

Reviews: NA

FamilyWall is Good, but Expensive
Try Nifty for Free

6. OurHome

OurHome gives everyone a role. You can assign tasks, set calendar events, and reward your kids all in one app. You see what needs to happen, who’s supposed to do it, and when it’s due.

Kids don’t need to ask what’s next. Parents don’t have to repeat themselves. It feels more like a family board than an app, and you don’t need to be tech-savvy to use it.

Key Features:

• All-in-One Family Calendar: Shared calendar for events, school activities, and family time.
• Chore Tracking with Incentives: Chore assignment system where kids can earn points for finishing tasks.
• Real-Time Grocery List: Built-in grocery list that updates in real-time.
• Automatic Reminders: Reminders so you don’t have to remind anyone twice.
• Motivational Rewards System: Points and rewards that let you motivate kids.

Pros:

• Great for families who want to teach responsibility without nagging
• Easy for kids to use on their own
• Combines schedule and task planning in one place

Cons:

• You won’t find deep calendar features like time blocking or color coding
• Can feel too simple if you’re used to robust calendar apps
• Lacks full integrations with external calendars, so you have to enter events manually

Pricing:

Free to use

Reviews: NA

7. Cupla

Cupla is built for couples juggling life together. It links your separate calendars into one clean space, so both of you know what’s happening without asking. You can still keep things private if you want to, but Cupla shows you where your schedules overlap so you can plan better.

Key Features:

• Seamless Calendar Syncing: Automatic calendar syncing from Apple and Google.
• Partner-Only Event Sharing: Shared plans where you can tag your partner and create couple-only events.
• Smart Date Night Planning: Date night scheduler that finds common free time and suggests a slot.
• Side-by-Side Task Lists: To-do lists that sit next to your calendar.
• Dual Notifications: Reminders that notify both people.

Pros:

• Keeps both calendars linked without making you give up your own space
• Helps couples balance everyday plans and shared routines without extra chats
• Lets you prioritise each other in a way most tools forget to do

Cons:

• Not ideal if you’re managing a full family with kids, better for two-person households
• You can’t assign tasks to more than one person, so it’s less helpful for group planning
• Lacks weekly views, which some families prefer for an overview

Pricing:

Contact the team

Reviews: NA

8. Trello 

With Trello, you don’t need instructions or a setup guide. All you need is to open a board, name a list, and start adding cards. That’s it. It becomes whatever your family needs, your shopping list, your week’s meal plan, your child’s chore chart, your gift tracker, and so on.

Key Features:

• Customisable Boards: Create boards for groceries, school runs, appointments, and bills, then move things around as needed.
• Collaborative Boards: Add your spouse, your teen, or a helper to a board so they can see and update it too.
• Colour-Coded Organisation: Colour-code your life—one colour for school, another for house tasks, another for events.
• Real-Time Deadline Reminders: Add deadlines to cards, and Trello will nudge you in real-time.
• Attachment Features: Add photos of receipts, lists of birthday party supplies, or renovation ideas straight to a card.
• Instant Syncing: Updates sync instantly, so you’re not texting to double-check what’s done.

Pros:

• Older kids enjoy using it it’s visual and gives them control over their own lists
• It’s free, flexible, and doesn’t force you into one layout

Cons:

• It’s not a calendar, so if you want date-based scheduling, pair it with Google Calendar
• You won’t get pop-up alerts unless you turn on notifications
• Too many cards on one board can feel cluttered. Use separate boards for different things

Pricing:

• Free
• Standard: $5/user/month, billed annually
• Premium: $10/user/month, billed annually
• Enterprise: $17.5/user/month, billed annually

Reviews: 

• G2: 4.4/5
• Capterra: 4.5/5

After five years of use, Trello remains one of the most user-friendly and visually intuitive project management tools I’ve worked with. The drag-and-drop Kanban board style makes it effortless to organize tasks and workflows, whether for solo projects or team collaboration. I also appreciate how it has steadily improved with features like templates, calendar views, and power-ups that adapt to both simple and complex workflows.

G2 Review

9. Any.do 

Any.do works brilliantly as a family calendar and organizer. It’s easy to use and helps you keep track of everyone’s activities in one place. You can pull in events from other calendar apps like Google Calendar, Apple Calendar, or Microsoft Outlook, so everything syncs smoothly in a single view. 

Key Features:

• Fast Task Entry: Add tasks instantly by typing what you need to do, bypassing complicated menus.
• Customisable Notifications: Set reminders based on specific times or locations to ensure important events aren’t overlooked.
• Priority Management: Categorise tasks as urgent, important, or low priority to stay focused on what matters most.
• Calendar Integration: Sync with major calendar platforms and consolidate all your events into one streamlined app.

Pros:

• The intuitive interface makes adding and managing tasks easy for everyone
• The family plan allows multiple users to keep track of everyone’s schedules and assignments
• Changes are reflected across devices

Cons:

• Some users report losing data if there’s an internet connection interruption
• Unlike some competitors, it doesn’t offer much space for storing documents and attachments

Pricing: 

• Personal: Free
• Premium: $4.99/month, billed annually
• Family: $8.33/month for 4 members, billed annually
• Teams: $4.99/month/member, billed annually

Reviews: 

• G2: 4.2/5
• Capterra: 4.4/5

The software experience and UI for Any.do is nothing short of amazing. It is beautiful and of course easy and intuitive to use! It makes organizing my week easy and syncs with all my calendars (work and personal) to give me a one-stop shop for productivity that is perfect. I’ve tried multiple similar apps that all had one or 2 things wrong with them but Any.do nails just about everything I want from it without asking me to pay for features I won’t use. As someone who is debilitated on a daily basis by their attention deficit disorder, this app has truly changed my life by making organizing fun.

G2 Review

10. Cubbily Family Shared Calendar

Cubbily makes shared planning simple. Each person in the family gets their color-coded timeline. You can quickly see who’s doing what and when. If you’ve got younger kids who don’t have phones, you can manage their plans from your own account.

Key Features:

• Personalised Colour Codes: Colour-coded schedules for each family member for easy visual organisation.
• Flexible Calendar Views: Four calendar views available: day, week, month, or task for better planning flexibility.
• Calendar Syncing: Syncs with Google Calendar and Apple Calendar to keep everything in one place.
• Effortless Event Invitations: One-tap event invites for individual members or the entire family.
• Quick Access Widgets: Widgets for fast access to today’s events, right from your home screen.
• Easy Event Editing: Edit events effortlessly, even if someone else made a typo.

Pros:

• Great for families with both phone-carrying teens and younger kids
• Helpful for tracking shared responsibilities like drop-offs and housework

Cons:

• Pro version needed for extras like multiple reminders and more color options
• No desktop version, mobile only

Pricing:

Contact the team

Reviews: NA

Real-Time Updates and Syncing

Real-time updates and syncing are crucial features of family calendar apps, allowing family members to stay informed about changes to the schedule. With real-time updates, family members can see changes to the schedule as they happen, ensuring that everyone is on the same page. Syncing capabilities also allow family calendar apps to integrate with other calendar apps and digital platforms, making it easy to manage multiple schedules and commitments. By using a family calendar app with real-time updates and syncing, families can ensure that everyone’s schedules are up-to-date and accurate, reducing the risk of scheduling conflicts and missed appointments.

Family Calendar App Security

Family calendar app security is a critical consideration for families, as these apps often contain sensitive information about family schedules and commitments. A good family calendar app should offer robust security features, such as encryption and password protection, to ensure that family data is protected. By using a family calendar app with strong security features, families can ensure that their sensitive information is safe and secure, reducing the risk of data breaches and cyber attacks.

Integrating with Other Tools

Integrating with other tools is an essential feature of family calendar apps, allowing families to manage multiple schedules and commitments in one place. By integrating with other calendar apps and digital platforms, family calendar apps can provide a comprehensive view of family schedules and commitments, reducing the risk of scheduling conflicts and missed appointments. Popular integrations include Google Calendar, Apple Calendar, and Microsoft Outlook, making it easy to manage multiple schedules and commitments.

Managing Shopping Lists

Managing shopping lists is a useful feature of family calendar apps, allowing families to keep track of groceries and other essentials in one place. With a family calendar app, family members can create and share shopping lists, adding items and checking them off as they are purchased. This feature is especially useful for families with multiple schedules and commitments, as it helps to ensure that everyone is on the same page when it comes to grocery shopping and other essentials. By using a family calendar app with shopping list management, families can reduce stress and anxiety caused by scheduling conflicts, and keep everyone informed about upcoming events and appointments.

What are the benefits of Family Calendar Apps?

In 2025, most families are managing packed routines with school, work, appointments, and social commitments constantly shifting. WhatsApp reminders and mental notes no longer cut it. A shared calendar app:

• Your schedule is visible and up-to-date: School runs. Meetings. Last-minute birthdays. Meal prep. Appointments. Trying to keep it all in your head quickly turns into missed details and stress. A shared calendar gives you a clear view of everything coming up.
• Ensures everyone sees every update in real time: You can add an event once, and it will show up for the whole family. This means you won’t have to repeat yourself or chase anyone down to check their availability.
• Helps you set more time for important chores and tasks: You spend less time fixing mix-ups and checking who’s doing what. Everything’s mapped out so you can focus on the day.
• Is built to take the load off: Reminders, notes, tags, and even weekly meal planning are all in one place. Some apps also include task lists and shared responsibilities to keep the house running smoothly.
• Helps your family move in sync: Everyone knows where they need to be and when. That makes everyday routines easier and gives you more breathing room to enjoy actual family time.

Manage Time Efficiently with One of the Best Family Calendar Apps: Nifty

In your quest for finding the best free family calendar apps, you don’t need an app that makes planning feel like work. You need one that cuts the back-and-forth, shows everyone what’s happening without endless reminders, and actually helps your week run smoother. That’s where Nifty steps in. It’s built for real family life, the kind with early mornings, last-minute plan changes, school runs, and shared to-dos that don’t wait.

With Nifty, your calendar becomes the calm in the middle of the noise. You get clean views, easy edits, and tools that don’t overcomplicate simple things. It works like a group chat that’s always one step ahead, quiet, smart, and fully in sync.

Stop juggling five apps to keep your household in order. Nifty gives you one smart space to plan, share, and breathe. Sign up now. 

FAQs

1. What features should I look for in a family calendar app in 2025?

Look for features like shared calendars, real-time syncing, colour-coded events, reminders, and integration with other apps like email or task managers. Voice assistant compatibility is also a plus.

2. Can family calendar apps handle both school schedules and work tasks?

Yes, many apps now support custom calendars and tagging. This makes it easy to separate school, work, and personal events in one streamlined view.

3. Are there any apps that combine scheduling with task management for families?

Absolutely. Nifty, originally a project management tool, has become popular among busy families thanks to its built-in calendar, task lists, and milestone tracking. It is perfect for organising everything from playdates to home renovations.

4. What's the best way to keep teens and kids engaged with the family calendar?

Choose an app that allows mobile notifications, colour-coding, and even gamified task completion. Some tools let teens add their own events, giving them a sense of ownership.

5. Can I use a project management app like Nifty as a family organiser?

Yes! Nifty’s intuitive interface and collaborative features make it ideal for families managing complex schedules, school projects, and even travel plans using a centralised dashboard.

6. How secure are family calendar apps when it comes to sharing personal information?

Most reputable family calendar apps use encrypted connections and secure cloud storage to protect your data. Look for apps that offer user-level permissions and two-factor authentication to ensure privacy for sensitive family information.

7. Do family calendar apps work across different devices and platforms?

Yes, the best apps are designed for cross-platform compatibility—working seamlessly on iOS, Android, Windows, and web browsers. This ensures that all family members can stay updated regardless of the device they use.