To-do list apps can help you create personal to-do lists or manage tasks for your team.
Creating manual, paper task lists is no longer sufficient. Numerous free digital to-do list apps are available online, so you don’t need to continue with outdated lists.
But how can you find the best to-do list app that meets your requirements?
We have curated a list of 16 free and paid to-do list apps to get you started. We’ve also explained the basic features and selection criteria so you can choose the best to-do list app.
Let’s get started.
How to Choose the Best To-Do List App
Here are some selection criteria you should look at to find the best to-do list app for yourself or your business.
- Task Management Features: When choosing among the best apps for to-do list creation, check how easy it is to create and assign tasks and check their progress. Give preference to apps that provide task management capabilities with multiple task views.
- Collaboration Features: Best to-do list apps allow multiple team members and teams to collaborate on tasks. Choose a to-do list app that allows multiple task assignees and other task collaboration features.
- Ease of Use: No matter how feature-rich an app is, it’s practically useless if you can’t navigate it and use all its features effectively. That’s why you should try out each app and choose one that’s easy to navigate and use.
- Price: Last, but not least, you should set aside a budget and choose tools that fit within your price range. Don’t just look at the starting prices for apps, as they might be misleading. Many tools charge per user, so consider that when comparing prices.
16 Best To-Do List Apps to Choose from in 2024
Here are our top 16 picks for the best to-do list apps for both personal and team use. This list includes both paid and free apps to cater to different user needs.
Compare their features and pricing to find the best to-do list app for your needs.
1. Nifty
Nifty is a feature-rich project management tool that you can use to manage tasks, track their progress, and have better control over your schedule. The best part is that you can see your tasks and their progress in multiple views, such as list or board views.
It’s better than a simple to-do list app and provides a lot more features. As such, you can use it to create to-do lists as well. Nifty Docs are perfect for creating and organizing to-do lists and crossing tasks off your list.
Want to know the best part?
Unlike its competitors, Nifty doesn’t charge per user and is perfect for large teams.
Key Features
- Self-task-assignment to make a list of things to do and check things off as you complete them
- Built-in Time tracker to track your time spent on each task
- Nifty Docs to take detailed notes and organize them
- Goal tracking to see progress on your goals and mark them as complete when achieved
- Multiple task views, such as Gantt charts, Kanban board, and timeline view
Pricing
- Free: For up to 2 projects, unlimited members
- Starter: $49 for 10 members and 40 projects
- Pro: $99 for 20 members and unlimited projects
- Business: $149 for 50 members and unlimited projects
- Unlimited: $499 for unlimited members and unlimited projects
Customer Ratings
- G2: 4.7
- Capterra: 4.7
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2. Todoist
Todoist is a useful task management and to-do list app that you can use to create tasks and track their progress easily.
It offers both free and paid plans, with the free plan offering a generous limit of 5 personal projects. So, if you’re looking for the best free to-do list app, then this is a good option to consider.
However, you need to upgrade to the Business plan for team projects.
Key Features
- Quick add feature to create tasks as soon as the need arises
- Option to add recurring due dates for repetitive tasks
- The ability to set reminders and get notifications of upcoming deadlines
- Integrations with 80+ tools and apps for better task management
- Collaboration features like shared projects, assignee addition, and comments
- Roles and permissions for better access management
Cons
- While it’s good for personal use, the Business plan’s cost can skyrocket if you have a large team
Pricing
- Free: For up to 5 personal projects
- Pro: $5 per month for up to 300 personal projects
- Business: $8 per user per month for up to 500 team projects
Customer Ratings
- G2: 4.4
- Capterra: 4.6
3. ClickUp
ClickUp is another project management tool that also functions as a to-do list app. It allows you to create tasks, assign them to different assignees, track their progress, and more.
It goes beyond traditional to-do list apps and offers complete task management for businesses. However, it’s not the best option if you need an app just to create to-do lists for personal purposes.
Key Features
- Easy task creation and allocation
- Multiple views to see the status of various tasks visually
- Checklists to create multi-step workflows or simple to-do lists
Cons
- The per-user pricing makes it an expensive option for large teams, and you’ll need to switch to the custom Enterprise plan
- The ClickUp AI feature is not included in the plans and costs an extra $5 per member per month
Pricing
- Free Forever
- Unlimited: $10 per user per month
- Business: $19 per user per month
- Enterprise: Custom pricing
Customer Ratings
- G2: 4.7
- Capterra: 4.6
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4. Hive
Looking for a project and task management platform that also offers time-tracking features? Hive is a great option for you.
You can use it to create and assign tasks to individuals or teams and track the time spent on each task. Though there’s no dedicated checklist or to-do list creation feature, you can use the list view in tasks to create one for yourself.
Key Features
- Easy task assignment and status tracking
- Task and due date reminders
- Multiple task views, such as list, board, and calendar views
Cons
- Though the prices are nominal, they can increase sharply as you add more team members to your projects
Pricing
- Free Forever
- Starter: $1.50 per user per month
- Teams: $5 per user per month
- Enterprise: Custom pricing
Customer Ratings
- G2: 4.6
- Capterra: 4.5
5. Cheqmark
Cheqmark is an online to-do list tool that provides a wide range of ready-to-use templates designed to help people boost their daily productivity. Their awesome selection of templates helps you stay productive and focused on what really matters to you. Organize your tasks and ensure nothing falls through the cracks.
Key features:
- Enjoy the satisfaction of checking the list off with their Interactive checklist;
- Explore a range of pre-made templates in their gallery;
- Download, print, or send your templates to e-mail;
- Add and manage templates in your collection.
Pricing:
- Free: $0, Quarterly Premium $5, Yearly Premium: $15, One-time template: $7
6. Notion
Launched in 2018, Notion is one of the top note-taking apps. It has become quite popular in recent years, especially among influencers and content creators. It makes note-taking easy and organized with its beautiful themed templates, both free and paid.
It has a checklist feature to create a to-do list for yourself. There are numerous task list templates available on the platform to help you customize your to-do list and add other visual elements.
It allows you to sort your tasks by their completion status and offers a board view as well.
Key Features
- Easy checklist creation with the option to add task status
- List, calendar, and board views to manage tasks
- Predesigned templates to create an organized online workplace for yourself
- Easy sharing options and collaboration features
- Easy integration with Slack, GitHub, and other tools
Cons
- The free plan is best suited for individuals, and teams will need to upgrade to paid plans to use all its features
Pricing
- Free
- Plus: $10 per user/month billed monthly
- Business: $18 per user/month billed monthly
- Enterprise: Custom pricing
Customer Ratings
- G2: 4.7
- Capterra: 4.8
Try the free forever to-do list app, Nifty
7. Reminders
Looking for the best to-do list app for iPhone? Apple’s Reminders app is just what you need. It’s a built-in app provided by Apple for its users across all devices.
You might think it’s a basic to-do list app, but it’s more than that—it’s a great task management app.
You can create tasks, add due dates and tags, and even create sub-tasks. It also allows you to set reminders based on dates and locations. The best part is that you can set reminders by Siri and get voice notifications.
Since it’s free for all Apple users, it is the best free to-do list app for iPhone, iPad, or other Apple device users.
Key Features
- Tasks with due dates, tags, locations, and more
- Reminders based on your location or a task’s due date
- Shared lists for team collaborations and work projects
- Subtasks within tasks to create multi-level to-do lists
- Compatible with all Apple devices, including the Apple Watch
Cons
- Available only for Apple users
Pricing
- Available for free for all Apple users
Customer Ratings
- App Store: 4.8
8. TickTick
Looking for the best free to-do list app that works across numerous platforms? TickTick is just the app for you. It’s compatible with 10+ platforms and works well for both personal and work projects.
Use it to create to-do lists, organize your calendar, set reminders, manage team tasks, and more.
Adding tasks is easy with TickTick using voice input or text input. It also allows you to quickly turn your emails into tasks on your to-do list with a few clicks.
Key Features
- Task organization by due dates, tags, and priorities
- Option to add sub-tasks to each task
- 5 calendar views for easy schedule management
- Shared lists, task assignments, and other team features
- Due date and location reminders for tasks
- Option to create recurring tasks
Cons
- The task reminders feature is basic and can be further improved
Pricing
- Free: The free version has all the essential features
- Premium: $3 per month ($35.99 annually) for premium features
Customer Ratings
- G2: 4.5
- Capterra: 4.8
9. Google Tasks
Looking for the best to-do list app for your Android device? The Google Tasks app, available on the Google Play Store, is the perfect option for you.
It allows you to create and manage your tasks on the go and integrates seamlessly with Google Calendar for further ease of use.
Its integration with G-Suite makes it the best free to-do list app for G-suite users.
Key Features
- Option to create and view tasks from Gmail or Calendar
- Option to add task details and create subtasks within tasks
- Integration with all apps within Google Workspace
- Ability to add due dates and set reminders
- Can be accessed from your desktop as well
Cons
- It’s a basic app that doesn’t offer advanced task management features
Pricing
- Completely free for G-suite users
Customer Ratings
- Google Play Store: 4.4
👉 Nifty has both Android & iOS app, so can never miss any task.
10. Any.do
Any.do is a great to-do list app for individuals, families, and teams alike. You can use it to create task lists and assign tasks to different people. It offers calendar, table, and Kanban views for effectively managing multiple tasks.
For teams, it offers unlimited project boards and the option to add unlimited members. However, you will need to pay for each member separately.
Key Features
- Kanban, table, and calendar views for tasks
- 100+ ready-to-use customizable templates
- 6,000+ integrations with various apps and tools
- Automation features, such as auto-assignment of tasks
- Compatibility with iOS, Android, Windows, and macOS
- Location and WhatsApp reminders
Cons
- Doesn’t offer advanced project management features
- The per-member pricing for teams is not suitable for large teams
Pricing
- Personal: Free
- Premium: $5 per month billed annually
- Family: $8 per month billed annually for 4 members
- Teams: $8 per member per month billed annually
Customer Ratings
- G2: 4.1
- Capterra: 4.4
11. nTask
This is a project management software and task management tool that allows you to create and assign tasks and manage them in multiple views.
Apart from task management, it offers project planning, time tracking, issue tracking, and team collaboration features. There’s also a team chat and an option to add task comments.
Key Features
- One of the very few to-do list apps that offer task creation and management using status and priorities
- Ability to add documents and comments to each task
- Option to add multiple assignees to a task
- Prebuilt board templates to simplify task management
- Kanban boards and Gantt charts
- Option to add planned and actual due dates
- Time entry and tracking for various team members
Cons
- The interface can be made more user-friendly
- Many users struggle with the Gantt chart functionality
Pricing
- Premium: $4 per month for 1 user
- Business: $12 per month for 1 user
- Enterprise: Custom pricing
Customer Ratings
- G2: 4.4
- Capterra: 4.2
12. Remember The Milk
This is a simple task management and to-do list app that is great for setting task reminders. You can receive them using various channels. You can use it online via any browser or download its mobile or desktop apps.
If you’re looking for the best free to-do list app with essential features, this is a great option for you. However, you will need to upgrade to the paid plan to access advanced features.
Key Features
- Smart feature to easily create and assign tasks
- Option to add due dates, tags, priorities, and other task properties
- Easy to create and share lists with others
- Reminders via email, text, IM, Twitter, and mobile apps
- Comes with desktop and mobile apps
- Option to add documents to your tasks
Cons
- No tiered pricing or monthly subscriptions
Pricing
- Free: With limited features
- Pro: $49.99 per year
Customer Ratings
- G2: 4.4
- Capterra: 4.4
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13. Way of Life
Way of Life is a simple habit tracker that is great for creating personal to-do lists and daily routines.
It allows you to sort various tasks on your list using color coding and tags. You can also set reminders for various tasks.
However, it doesn’t have any other task management or team collaboration features.
Key Features
- Habit tracker for routine tasks
- Color coding and tags to sort and organize tasks
- Apps for both iOS and Android devices
Cons
- It has limited functionality and is only suitable for personal use
- No task management or assignment features
Pricing
- The app is free to download and use
Customer Ratings
- Google Play Store: 3.6
- App Store: 4.4
14. OmniFocus
Looking for the best to-do list app for iPhone, iPad, or other Apple devices? OmniFocus is a good option to consider.
It makes adding tasks to your list quick and efficient owing to its seamless integration with all Apple devices. Use it to enrich your tasks with details like due dates and tags, organize your tasks, and get reminders for upcoming deadlines.
Key Features
- Quick task entry from any Apple device
- Option to add due dates and tags
- Ability to flag important tasks and actions
- Recurring tasks and schedules
- Custom task views
- Reminder notifications
Cons
- Only available for Apple devices
- Doesn’t offer team collaboration or task assignment features
Pricing
- OmniFocus for the Web: $4.99 per month
- OmniFocus Pro Subscription: $9.99 per month
- v4 Standard License: $74.99 one-time payment
- v4 Pro License: $149.99 one-time payment
Customer Ratings
- G2: 4.6
- Capterra: 4.7
15. ToodleDo
Toodledo is a task management and productivity tool with apps for Android and iOS. It can be used to create to-do lists, set alarms and reminders, set recurring tasks, or create a schedule.
It’s also a great tool for managing work projects. You can use it to assign tasks, outline projects, or track time spent on each task or project.
The best part is that it’s a free app that is great for both personal use and work.
Key Features
- To-do list creation and sharing
- Task creation, assignment, and management
- Option to add files to tasks
- Time tracking for projects
- Alarms and location-based reminders
- Option to take notes or track life goals
- Getting Things Done (GTD) method for task organization
Cons
- Does not have desktop apps
Pricing
- App is free to download but offers in-app purchases
Customer Ratings
- G2: 4.4
- Capterra: 4.6
16. Microsoft To Do
Looking for the best to-do list for iPhone? Microsoft To-Do is a great option. It’s available as a web app, desktop app, and mobile app for Android and iOS.
It’s one of the many apps and tools within the Microsoft 365 suite and seamlessly integrates with them. It’s good for both personal use and business use, with an easy-to-use daily planner that works across platforms.
You can create a to-do list and share it with others. This to-do app also allows you to add due dates to tasks and set reminders.
Key Features
- To-do lists and checklists that can be shared
- Option to add due dates and set reminders
- Cross-platform app available for both desktop and mobile devices
- Seamless integration with Outlook Tasks
Cons
- It is not available as a separate product, so you need to buy the entire Microsoft 365 suite to get this
Pricing
- Microsoft 365 Business Basic: $6.00 user/month (billed annually)
- Microsoft 365 Business Standard: $12.50 user/month (billed annually)
- Microsoft 365 Business Premium: $22.00 user/month (billed annually)
Customer Ratings
- G2: 4.4
- Capterra: 4.6
Who Should Use To-Do List Apps?
Anyone who works on numerous tasks and needs an app to simplify task management should use to-do list apps. This can be useful for both personal and professional projects.
However, if you’re looking for the best to-do list apps for team projects, you should look for apps with collaboration features and add-on capabilities.
For project managers, a simple to-do list app may not be enough. In this case, all-in-one project management apps like Nifty may be more suitable to handle complex project requirements.
Which is the Best To-Do List App?
No to-do list app meets every user’s requirements and caters to varying user needs. Your choice will depend on your requirements and budget.
For personal use, you can opt for free to-do list apps or checklist apps like Reminders by Apple.
For team projects, you should opt for project management apps like Nifty that can help with complete task management. It provides multiple views to help you visualize your schedule and manage tasks in a way that works best for you.
So what are you waiting for? Get started with Nifty for free and explore all that it has to offer.
