12 Best Team Project Management Tools in 2024

Leading a successful team requires a blend of astute planning, strategic management, seamless collaboration, and intentional communication. That’s quite a lot of variables to actively track and manage without having access to team project management tools.

Such leadership becomes even more layered and complex when dealing with multiple teams or complex projects.

However, the entire process becomes considerably simpler with the best team project management tools in your toolkit.

Team project management tools lend organization and efficiency to chaos. Use them to gain a high-level view of the team or the project, set up collaborative workspaces, ensure frictionless communication, and much more.

What Are Team Project Management Tools?

Team project management software applications are designed to enable stakeholders to plan, organize, schedule, collaborate, and track projects, as well as their underlying tasks and activities.

As such, everyone, from project managers to individual team members – can stay in the loop on the project status, deliverables, timelines, etc.

Apart from bringing everyone on the same page, team project management tools also facilitate effortless team management activities like:

• Task assignment
• Resource management
• Team communication
• Data or information exchange
• Real-time decision-making
• Coordination, etc.

Such centralized and data-driven management of teams or projects injects efficiency, adaptability, and productivity into project development cycles.

12 Best Team Project Management Tools in 2024

Equipping your teams with the right team project management software solutions paves the way for success. To achieve these results, we recommend the following best team project management tools:

1. Nifty: An All-In-One Team Project Management Tool

Nifty is the ultimate team project management tool, as it offers granular control over all project specifics. From managing projects to timelines to resources, you can handle everything to empower your teams to do better and achieve their goals.

Most importantly, it is a work management OS that democratizes project management for all stakeholders involved, regardless of their technical background or capabilities.

Key Features

While Nifty packs in quite a punch with its long list of features, here are a few worth noting from a team project management perspective:

Project Portfolios

Project portfolios allow project managers to organize projects and their related assets into portfolios based on teams, operations, account ownership, etc. This helps project managers and teams stay focused on the tasks that truly matter.

Discussions

Since collaboration and communication are such an integral part of teamwork and project management, Nifty facilitates the same through Discussions.

Such fruitful exchanges between team members can give rise to knowledge hubs or create historical repositories for quick reference and context.

Docs & Files

With collaboration and communication acting as the backbone of efficient team project management, you will also require a centralized document library to handle all the information.

Nifty allows project managers to create, share, and edit collaborative documents in the form of Nifty Docs, Google Docs, Spreadsheets, or Presentations to meet your varying document requirements.

Time Tracking

Time tracking offers a high-level view of the project. Using this, you can visualize who is working on what and for how long. Such proactive tracking maintains transparency and accountability while also facilitating efficient resource allocation and workload handling.

Pros

• Versatile project management tool that allows teams to visualize projects in their preferred form
• Inbuilt chat functionality to localize project team conversations with reference to tasks
• Supports one-on-one and group conversations

Cons

• Currently, tasks can only be broken down into subtasks
• Limited functionality of the time tracker tool

Pricing (Billed Annually)

• Free: $0 (unlimited tasks and users)
• Personal: $5/user
• Pro: $10/user
• Business: $16/user

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2. ClickUp: A Project Management Solution for Teams of All Sizes

ClickUp is a project management cum collaboration tool. It may have been one of the newest team project management tools to hit the market, but it has skyrocketed to new heights. Such success is attributable to ClickUp’s ability to respond to customer feedback and the resulting continuous improvement. 

Key Features

• Supports 15+ project layout views, from Lists to Whiteboards and more
• Real-time chat functionality to communicate and collaborate seamlessly
• Team view to organize tasks by teams or team members
• ClickUp Pulse to automatically view time spent by team members on project activities
• ClickUp AI is an AI-powered writing assistant that can draw summaries, populate lists, and more

Pros

• Access to more than basic features and modest storage, even in the free plan
• Pleasant UX powered by a clutter-free interface
• Offers advanced features like in-app video recording

Cons

• The automation can be tricky, and sometimes a hit or a miss
• Platform customization can be overwhelming, especially for new users

Pricing (Billed Annually)

• Free Forever: $0
• Unlimited: $7/seat per month
• Business: $12/seat per month
• Enterprise: Custom Pricing

3. Monday.com: A Visual Work Operating System for Teams

Monday.com is one of the best team project management tools that needs no introduction. It is a comprehensive work OS that manages work, optimizes sales pipelines, and accelerates product development. With its customizable workflows, you can shape Monday.com to fit your team’s working style, productivity, and efficiency than otherwise.

Key Features

• No-code dashboards with 50+ widgets to build unique customizations
• Real-time reporting and analytics for on-the-fly decision-making
• Workdocs for team members to connect, collaborate, and transform ideas into workflows.
• Rule-based workflow automation without code

Pros

• Handholding during onboarding updated knowledge bases, and continued customer support for maximized platform use
• Versatility paired with customization capabilities
• Seamless collaboration and information sharing

Cons

• Pricing is grouped by team size, so if you have 42 members, you’ll have to pay for 50 seats
• Usage or feature limits, even on paid plans, are frustrating

Pricing (Billed Annually)

For a team of three:

• Free: $0 (up to 2 seats)
• Basic: $9/seat per month
• Standard: $12/seat per month
• Pro: $19/seat per month
• Enterprise: Custom Pricing

4. Asana: A Powerful Collaboration-Focused Project Management Tool

Asana is one of the most renowned team project management software applications. Its forte lies in creating flexible digital workspaces that allow teams to work collaboratively on projects, tasks, and subtasks. 

Key Features

• Multiple project layouts: Boards, Lists, Timelines, Calendars, and Gantt Charts
• Convert goals into actionable tasks and subtasks and track their progress with real-time charts
• Create automated workflows based on rules, process bundles, or templates
• Manage resources by measuring workload or the time spent on tasks/subtasks
• Asana Intelligence, an AI-powered tool to make project management smarter and more efficient

Pros

• Real-time involvement of project team members through alerts and notifications
• Effective and logical document management and organization
• Built-in functionalities and native integration with communication, calendar, and productivity management apps

Cons

• Every task can have only one assignee, which can hamper progress
• Has a steeper learning curve and can overwhelm new users

Pricing (Billed Annually)

• Personal: $0
• Starter: $10.99/seat per month
• Advanced: $24.99/seat per month
• Enterprise: Custom Pricing
• Enterprise+: Custom Pricing

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5. Smartsheet: Spreadsheet-Inspired Project Management Solution

If you’re a fan of spreadsheets, then you’ll love Smartsheet. Smartsheet is a highly customizable team project management tool that adopts the same interface as spreadsheets and makes it better. Plan, track, automate, and report on your work with Smartsheet.

Key Features

• Critical Path to screen in tasks that directly affect the project completion date
• No-code workflow automation with access to pre-built templates
• Project view as Cards, Gantt Charts, Grids, Calendar, Critical Path, etc.
• Content collaboration and review using project sheets

Pros

• Clean spreadsheet-like interface with advanced collaboration and automation capabilities
• Integration with other Smartsheet products like Bridge, DataMesh, WorkApps, etc.
• Built-in chat functionality (Conversations)

Cons

• Complex interface if you have no experience working with spreadsheets
• Lacks some of the basic spreadsheet functionalities like merging cells

Pricing (Billed Annually)

• Free: $0 (single user)
• Pro: $7/seat per month
• Business: $25/seat per month
• Enterprise: Custom Pricing

6. Forecast: AI-Powered Automation and Predictions for Project Management

Forecast is an AI-driven platform that streamlines project management through workflow automation and smart recommendations.

It’s one of the best team project management tools if you’re looking to unify end-to-end project management, from planning to execution.

Key Features

• AI-driven forecasting to get alerts on potential problems or resource conflicts
• Team focus to prioritize tasks based on impact and urgency
• Supports Task, Project, Resource, and Finance Management
• Real-time, data-driven insights available as visualizers for quick decision-making

Pros

• AI-powered work automation and management for better risk assessment and financial control
• Implements agile methodologies for effective team project management
• Powerful reporting to effectively manage resources and maximize ROI

Cons

• Shallow integrations that limit the use of third-party apps and platforms
• Difficult to navigate with unwarranted complexities, especially an issue for new users

Pricing (Billed Annually)

• Pro: Custom Pricing
• Plus: Custom Pricing

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7. MeisterTask: Intuitive and Visually Pleasing Task Management Solution

MeisterTask is primarily a task management platform for teams. Since it contains all the basic features and functionalities of a team project management tool, scale it up or down depending on the project’s requirements.

Key Features

• Customizable dashboard displaying personal notifications, time tracking details, and checklists
• Assign tasks and define watchers to assign task responsibilities and maintain transparency
• Create or share notes and create tasks directly from such documentation
• Communicate using comments, mentions, and reactions

Pros

• Supports self-management where users can assign tasks, set deadlines or reminders, and track the progress of self
• User-friendly and minimalist design eliminates distractions and shortens the learning curve
• Granular access control, where you can add individuals for only certain parts of the project, offers more robust security

Cons

• Project views are limited to Kanban boards and timelines
• Lackluster inter-project functionalities

Pricing (Billed Annually)

• Basic: $0 (single user)
• Pro: $6.50/seat per month
• Business: $12/seat per month
• Enterprise: Custom Pricing

8. Wrike: Versatile Project Management and Collaboration Platform

Wrike is a well-known agile project management tool that supports real-time collaboration between disparate teams. It boasts powerful reporting and analytics features that share detailed insights into team performance and individual contributions to project performance.

Key Features

• Wrike AI, a generative AI tool to create project plans, discover action items, translate comments, and more
• Simple intake followed by granular project, team, or document organization
• Different project views: Calendar, Board, Table, Gantt Charts, Workload Charts, Job Roles, etc.
• Smart resource booking to manage shared resources among teams

Pros

• Wrike AI simplifies routine and mundane tasks by generating project-related documents
• Wrike Lock and Locked Spaces offer an additional layer of security over project assets
• Granular view of tasks, workloads, resources, budgets, time spent, etc.

Cons

• Lacks a built-in document creation or note-taking tool
• Lacks a native chat feature that can help teams communicate over a task or a project

Pricing (Billed Annually)

• Free: $0
• Team: $9.80/seat per month
• Business: $24.80/seat per month
• Enterprise: Custom Pricing
• Pinnacle: Custom Pricing

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9. Zoho Projects: Project Management Suite of the Zoho Ecosystem

Zoho Projects is a part of the Zoho ecosystem, the Swiss Army Knife of the business work suite, regardless of its shape, size, or needs.

This ability makes it the best team project management tool if you want a single and consistent work environment that can scale to changing business requirements.

Key Features

• Granular task management through work breakdown structure, different task views, etc.
• Customization of layouts, views, status, etc., depending on team requirements
• Seamless collaboration with feeds, mentions, chats, forums, documents, and email
• Automate task processes and workflows to eliminate repetition or redundancies
• Built-in timers for deadline management, invoicing, time tracking, and budgeting

Pros

• Seamless integration with other Zoho tools and products
• Built-in billing and time-tracking features are reliable and valuable
• Strong automation and customization capabilities

Cons

• Collaboration and communication tools can turn glitchy
• Lackluster onboarding and training can impede the drive to get started

Pricing (Billed Annually)

• Free: $0
• Premium: $4/seat per month
• Enterprise: $9/seat per month

10. Teamwork: Collaborative Project Management Through Communication

Teamwork is a cross-device, cross-functional project management platform. Its USP lies in its versatility, as you can use it for product development, work management, remote team handling, collaboration, other project management features, and more.

Key Features

• Supports different layouts: Lists, Kanban, Tables, Gantt, Clients, My Work, etc.
• Effective time tracking to create invoices, manage budgets, track expenses, and more
• Hierarchical project view obtained by dividing tasks and subtasks
• Real-time communication through proofs, comments, messages, and docs
• A single dashboard view to track performance across time, profitability, health, etc.

Pros

• Available on web browsers, desktops/laptops, tablets, and smartphones
• Built-in time and budget tracking modules
• Native add-ons available for expanding scope and applicability

Cons

• Platform tends to lag with an increase in projects or data
• Limited functionalities in the Free and Starter plans, it delivers tangible value only beyond the Deliver plan

Pricing (Billed Annually)

• Free: $0
• Starter: $5.99/seat per month
• Deliver: $9.99/seat per month
• Grow: $19.99/seat per month

11. Hive: Unified Team Project Management Through Collaboration

Hive is a project and process management application that prides itself on being people-friendly. It leverages data visualization and minimalistic designs to make the platform accessible to all users from different teams and backgrounds.

Key Features

• Multiple project layouts: Kanban, Gantt, Table, Calendar, Team, Summary, Label, etc.
• Build project hierarchies of parent and child projects for streamlined organization
• Sprints, agile scoring, and weighted task priority for agile project management
• HiveMind, an AI-powered project planning and management tool, to kickstart projects
• Hive Notes, a collaborative document for teams to work together

Pros

• Offers team project management tool customization to match specific needs
• Supports automation of workflows
• Clean and intuitive dashboard

Cons

• Unsatisfactory onboarding that increases the learning curve
• The lack of data exporting options prevents local backup creation

Pricing (Billed Annually)

• Free: $0
• Starter: $5/seat per month
• Teams: $12/seat per month
• Enterprise: Custom pricing

12. Basecamp: Minimalist Team and Project Management Solution

Basecamp is a powerful project management and team communication app. Stay in touch with your team through Campfire, Pings, Message Boards, and Automatic Check-ins, or view project progress with Hill Charts, Lists, or Cards.

Key Features

• Single-page dashboard to track projects, assignments, and schedules
• Centralized, real-time messaging with room creation, notification control, etc.
• Interactive to-do lists to track work, progress, deadlines, and responsibilities
• Centralized Docs & File space to store, share, and discuss documents and files
• Project schedule displaying dated deadlines, milestones, to-dos, and events

Pros

• Allows setting up of team-specific projects
• Offers multiple built-in communication options for varied team requirements
• No limitations on the number of accounts/users on the Pro Unlimited plan

Cons

• Lacks built-in time tracking tools
• Does not support tags or labels that can be used for work allocation, priority grading, categorization, etc.

Pricing (Billed Annually)

• Basecamp: $15/seat per month
• Basecamp Pro Unlimited: $299 per month

Why Using Team Project Management Tools is Important?

Here are a few reasons why team project management software applications are a must-have in large business’ or enterprise’s tech stack:

• Information Centralization: It breaks down information siloes and makes data accessible to all stakeholders. In doing so, it establishes a single source of truth.
• Cohesive Collaboration: It facilitates real-time collaboration. This allows team members to exchange ideas, brainstorm, work on tasks, share updates, or communicate for greater cohesiveness.
• Task and Project Organization: It systematically and logically organizes projects and underlying tasks as lists, boards, timelines, etc., with varying priorities and deadlines.
• Project Visibility: You can use it to gain a single view of the project and visualize project milestones, individual/team contributions, roles and responsibilities, and more.
• Time and Productivity Management: With features like time tracking, you can maintain a log of the time spent on tasks. It helps measure productivity, identify bottlenecks or inefficiencies, and optimize performance.
• Efficient Resource Utilization: Teams can be assigned tasks based on their strengths, availability, and workloads. You can also assign shared resources to these teams in a systematic manner.
• Standardization and Consistency: It standardizes different roles, responsibilities, preferences, and working styles that accompany diverse teams. The resulting unified approach lends consistency to project development.

How to Choose the Best Team Project Management Tool for Your Business?

We’ve listed some of the best team project management tools above. However, choosing just one out of the many options can be overwhelming, even though we’ve whittled down the list of choices for you.

Since this choice depends on a variety of factors, here’s what you should bear in mind while making your pick of the best team project management tool:

1. User Interface (UI): You want a tool that is user-friendly and intuitive, as these qualities ensure higher adoption rates. A tool with a decluttered UI and easy navigation will gain quicker traction among team members.
2. Team Requirements: The features and functionalities of the team project management software solution should match the specific requirements of the team. For instance, if the marketing team will be sharing images, you want a tool that supports rich media sharing.
3. Integration: Since the project management tool would simply be the foundation of your operations, choosing one with powerful integration capabilities can ensure that the solution keeps up with any changing requirements.
4. Pricing: Make sure to account for the total platform cost. Whether it is a one-time charge or a subscription plan, the cost of necessary add-ons, or the per-seat pricing – count everything to see if it matches your budget.
5. Security: Since project management involves handling sensitive or confidential data, you want a team project management tool that offers a secure environment. Look for encryption, user authentication, and cybersecurity compliance certificates to assess security.
6. Free plan or trial period: Starting a test drive of a team project management tool will grant you real-world experience of how the tool fares within your organization.

Final Thoughts

Team project management tools are a boon for businesses with heterogeneous compositions. It acts as an equalizer and a level-playing field for teams to communicate and collaborate to achieve the larger organizational goal.

With the best team project management tool, you will make better use of resources, maintain efficiency and productivity, and reduce cost overheads. Such advantages will induce better alignment between the diverse teams and help you get to your goals faster!

👉 Take the next step. Try Nifty, the best team project management software, for free!

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